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Provision of Vehicle Maintenance and Repair Services for Libraries NI Vehicles across NI

Northern Ireland Library Authority - Libraries NI

This public procurement record has 3 releases in its history.

Award

20 Aug 2026 at 10:43

UK6 - Contract Award Notice
Tender

05 Jun 2026 at 12:44

UK4 - Tender Notice
Planning

11 Mar 2026 at 09:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Libraries NI, working with the Education Authority, procured vehicle maintenance and repair services for its fleet across Northern Ireland. The requirement covers a range of vehicle makes, models and sizes, including mobile library vehicles, and includes servicing and repairs needed to meet statutory vehicle compliance, construction requirements and quality standards. Work is divided between the South and East business areas, including Armagh, Belfast, Downpatrick, Holywood, Lisburn, Newry and Portadown, and the North and West business areas, including Antrim, Ballymena, Ballymoney, Carrickfergus, Coleraine, Dungannon, Enniskillen, Londonderry, Omagh and Springtown. Services are required on a call-off basis when vehicle maintenance or repair needs arise.

The procurement was completed through an open procedure for a two-lot framework. NI Trucks Ltd was selected for both lots: £350,000 excluding VAT (£420,000 including VAT) for the South and East lot, and the same value for the North and West lot. Both awards were dated 19 August 2026, with the standstill period ending on 1 September 2026. Each awarded contract is scheduled to run from 2 September 2026 to 1 September 2030 and allows additional purchases during the contract. Work is allocated without reopening competition, starting with the highest-ranked supplier and moving to another framework supplier if capacity or timescales require it. Each lot was evaluated on 70% cost and 30% quality. Three bids were received for each lot, with two reaching the final stage. A recurring requirement is identified from 31 May 2030.

This award shows sustained demand from Libraries NI for dependable maintenance and repair of mobile library and other fleet vehicles across Northern Ireland. A credible future competitor would need workshop and field-service capability covering varied makes, models and vehicle sizes, with capacity to handle several vehicles without creating backlogs. Suppliers must be able to complete work within agreed timescales, provide cost and timescale breakdowns before repairs begin, and maintain vehicles to statutory compliance, construction and quality-assurance requirements. Regional coverage across the relevant Northern Ireland service areas is important. The framework was suitable for SMEs and voluntary, community and social enterprises, while the evaluation’s strong cost weighting indicates that competitive pricing must be supported by clear evidence of service quality and delivery capacity.

How relevant is this notice?

Notice Information

Notice Title

Provision of Vehicle Maintenance and Repair Services for Libraries NI Vehicles across NI

Notice Description

Libraries NI invites tenders for a Framework for the Provision of Vehicle Maintenance and Repair Services for Libraries NI Vehicles across NI in the South and East and North and West business areas on a call off as required basis. Libraries NI are not obliged to procure services exclusively from this Framework Agreement and are free to use their own in-house service if applicable. The Framework will include a range of makes/models and sizes of vehicles to be maintained and repaired to meet all statutory vehicle compliance and construction requirements to a quality assured standard within a reasonable timeframe.

Lot Information

South and East Business Areas

Currently, 6 of these vehicles are Mobile Libraries operating within the South and East Business Area, in scope of operator licencing and the associated maintenance conditions and requirements. Areas to be covered in this lot are detailed below: o Armagh o Belfast o Downpatrick o Holywood o Lisburn o Newry o Portadown

Options: The right to additional purchases while the contract is valid.

North and West Business Areas.

Currently, 8 of these vehicles are Mobile Libraries within the North and West Business Area, in scope of operator licencing and the associated maintenance conditions and requirements Areas to be covered in this lot are detailed below: o Antrim o Ballymena o Ballymoney o Carrickfergus o Coleraine o Dungannon o Enniskillen o Londonderry o Omagh o Springtown

Options: The right to additional purchases while the contract is valid.

Planning Information

Details of the PME Questionnaire can be found in the CfT for this exercise on eTendersNI- link here https://etendersni.gov.uk/. Interested participants should complete the questionnaire provided in the CfT documents. Completed questionnaires must be returned via the eTendersNI Messaging function as an attachment. If you have any other questions that you would wish to raise EA are happy to consider these also, such queries should be submitted in section 6 Additional Information of the questionnaire.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0666f2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079333-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50110000 - Repair and maintenance services of motor vehicles and associated equipment

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
£700,000 £500K-£1M
Awards Value
£350,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20263 weeks ago
Submission Deadline
3 Jul 2026Expired
Future Notice Date
7 May 2026Expired
Award Date
19 Aug 20264 weeks ago
Contract Period
2 Sep 2026 - 1 Sep 2030 4-5 years
Recurrence
2030-05-31

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Library Authority - Libraries NI
Additional Buyers

Education Authority NI

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LISBURN
Postcode
BT28 1FJ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN Northern Ireland
Local Authority
Lisburn and Castlereagh
Electoral Ward
Hilden
Westminster Constituency
Lagan Valley

Supplier Information

Number of Suppliers
1
Supplier Name

NI TRUCKS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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