Award

Supply, installation, leasing, scheduled pre-planned and reactive maintenance for mains water chillers / coolers, bottled water chillers / coolers and instant hot water boiler

ROYAL BERKSHIRE FIRE AUTHORITY

This public procurement record has 1 release in its history.

Award

11 Mar 2026 at 16:39

UK7 - Contract Details Notice
Summary of the contracting process

The Royal Berkshire Fire Authority has completed a procurement process titled "Supply, installation, leasing, scheduled pre-planned and reactive maintenance for mains water chillers / coolers, bottled water chillers / coolers and instant hot water boiler," with Circon Lt t/a Crown Water and Coffee awarded the contract. The procurement falls within the services category, specifically drinking-water distribution, and focuses on maintaining equipment at locations such as fire stations and offices in Reading, United Kingdom. It commenced on 25th February 2026, with a planned conclusion by 31st January 2028, and offers a potential extension up to 31st January 2030. The procurement method used was limited competition, adhering to a below-threshold process.

This tender presents substantial opportunities for businesses specialising in water systems and maintenance services. It is particularly suited to suppliers with capabilities in leasing, installing, and maintaining water chillers and boilers, offering a chance to engage in public sector contracts with predefined service intervals and environmental considerations. Businesses with expertise in high-efficiency water appliances and sustainable disposal practices would be well-aligned with the goals of the Royal Berkshire Fire Authority. The provision for recurring maintenance and staff training further encourages suppliers to deliver consistent, high-quality service, fostering long-term growth and partnership with sub-central government bodies.

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Notice Information

Notice Title

Supply, installation, leasing, scheduled pre-planned and reactive maintenance for mains water chillers / coolers, bottled water chillers / coolers and instant hot water boiler

Notice Description

Suppliers will be required to provide the following services in a cost-effective structure: General Requirements * The Contractor shall supply, install, and maintain all specified equipment at RBFRS locations. * Provision for leasing options, enabling RBFRS to forecast costs, maintain budget compliance, and upgrade or alter equipment in line with operational requirements. * All equipment shall operate from a standard 13-amp power supply, with electrical connections located within 1 metre, and water/drainage connections within 15 metres of installation points. * The Contractor shall provide a fixed monthly price for all services and assets supplied under this contract Equipment Specifications and Requirements * Supply and install free-standing, mains-fed machines at designated locations. * Appearance and functionality must be suitable for high-traffic areas (station/office). * Provision of PAT test certificates and installation records for all machines. * State the energy efficiency rating of the proposed units. * Total care package to include descaling and filter replacement at intervals suitable for hardwater areas. Service intervals to be specified in the Service Level Agreement (SLA). Bottled Water Chillers * Supply bottled water chillers at up to 34 designated sites, as per inventory. * Deliver the required number of bottles during servicing visits; remove and dispose of used bottles in an environmentally responsible manner. * Provide an order process for individual Fire Stations and HQ to reorder directly via telephone or portal, with a capped maximum number per week. * Provide an SLA for servicing, including internal and external cleaning. Mains Water Chillers / Coolers * Supply and install free-standing, mains-fed water chillers as specified in the inventory. * Chillers must dispense both chilled and ambient temperature water. * The body of the chiller shall not be stainless steel; the Contractor must specify available colour/finish options. * Appearance and functionality to be suitable for high-traffic (station/office) environments. * State energy efficiency rating of each proposed unit. * Total care package to include cleaning reports/certificates, PAT testing records, and operative training for cleaning, descaling, and filter replacement at intervals appropriate for hard water areas. Service intervals must be detailed in the SLA. Instant Hot Water Boilers * Supply and install free-standing or wall-mounted hot water boilers as required. * Boilers must be capable of dispensing water at 100degC and accommodate various vessel sizes up to 2 litres. * Contractor to specify the material and available colour/finish options for the boiler body. * Appearance and functionality to be suitable for high-traffic (station/office) environments. * State energy efficiency rating of each proposed unit. * Total care package to include cleaning of exterior, descaling, and filter replacement, with service intervals confirmed in the SLA, appropriate for hard water areas. Maintenance and Compliance * Contractor to perform scheduled and reactive maintenance, ensuring all equipment remains fully operational and compliant with statutory requirements. * Provide all necessary PAT testing records and maintenance certificates. * Include training for RBFRS staff responsible for equipment cleaning and routine maintenance. Environmental Considerations * Contractor must demonstrate environmentally responsible practices for supply, disposal, and recycling of consumables and equipment. Service Level Agreement (SLA) * The Contractor shall provide a detailed SLA outlining all service intervals, response times, and performance standards for all equipment and services supplied under this contract Mobilisation * Prior to the commencement of the contract, the appointed contractor shall develop and execute a comprehensive mobilisation plan. This will include conducting site visits to perform assessment surveys of existing equipment. The assessment must verify the correct placement of units, evaluate the feasibility of transitioning from bottled water to a mains-fed cooling system, and incorporate any additional hot and cold-water points as directed by the relevant authority

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0667a5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021993-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

65 - Public utilities

CPV Codes

65111000 - Drinking-water distribution

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
11 Mar 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
24 Feb 20262 weeks ago
Contract Period
25 Feb 2026 - 31 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BERKSHIRE FIRE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG31 7SD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Supplier Information

Number of Suppliers
1
Supplier Name

CIRCON LT T/A CROWN WATER AND COFFEE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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