Award

Multi-Functional Devices

WARWICKSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

13 Mar 2026 at 14:27

UK6 - Contract Award Notice
Award

13 Mar 2026 at 14:21

UK5 - Transparency Notice
Summary of the contracting process

Warwickshire County Council has conducted a procurement process with the title "Multi-Functional Devices," focusing on services related to printing and related services. The contract, awarded to CANON (UK) LIMITED, is under the industry category of public authority – sub-central government. Located in Warwick, UK, the council has opted for a direct award method due to constraints related to the ongoing Local Government Reorganisation process, with the contract set to run from 1 April 2026 to 31 March 2028. The tender is in the award stage and involves approximately 150 multi-functional devices across various council sites, with a contract value of £175,000. The procurement process was completed on 13 March 2026, and there is a scheduled future signature date of 26 March 2026.

This tender presents opportunities for large-scale businesses specializing in multifunctional devices and print management services to strengthen their footprint within governmental contracts in the UK. Though Canon (UK) Limited is the current supplier, the anticipated contract termination in 2028 could lead to future opportunities for businesses with expertise in electronic device lifecycle management and cost-effective solutions for government operations. Companies offering innovative, sustainable, and adaptive solutions to replace such devices at the end of their operational life would be well-positioned for upcoming procurement processes once the Local Government Reorganisation concludes.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Multi-Functional Devices

Notice Description

There is an existing contract for WCC's fleet of Multifunctional Devices (MFDs / printers) and print management software used across the estate which has been in place with a single supplier, Canon. There are approximately 150 devices spread across WCC sites, the majority of which are still in regular use. Although the devices are approaching the later stages of their expected lifecycle, the majority still have an estimated two years of viable and cost-effective operational life remaining. The Council therefore continues to receive good value from the existing equipment.

Procurement Information

The Council has an existing fleet of MFD devices from it's current contract with Canon. Due to the Council's on-going involvement in the Local Government Reorganisation process, it is unable to enter into a new lease arrangement for new devices at this time and is therefore looking to continue with the existing devices that it has. The additional time is required to properly scope out the requirement for the replacement Authority or Authorities. This cannot be completed prior to any decision on the structure of Local Government in Warwickshire and therefore a direct award is required to cover the transition period and allow the new Authority or Authorities to conduct the appropriate procurement exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0669f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023047-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£175,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
13 Mar 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Mar 20262 days ago
Contract Period
31 Mar 2026 - 31 Mar 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

CANON (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0669f5-2026-03-13T14:27:27Z",
    "date": "2026-03-13T14:27:27Z",
    "ocid": "ocds-h6vhtk-0669f5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDTN-5446-NMXW",
            "name": "Warwickshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDTN-5446-NMXW"
            },
            "address": {
                "streetAddress": "Shire Hall",
                "locality": "Warwick",
                "postalCode": "CV34 4SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "procurement@warwickshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.warwickshire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-01264300",
            "name": "CANON (UK) LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "01264300"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PVDL-4446-DCJV"
                }
            ],
            "address": {
                "streetAddress": "4 Roundwood Avenue",
                "locality": "Uxbridge",
                "postalCode": "UB11 1AF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI74"
            },
            "contactPoint": {
                "email": "tender_team@cuk.canon.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.canon.co.uk",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDTN-5446-NMXW",
        "name": "Warwickshire County Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-0669f5",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Multi-Functional Devices",
        "description": "There is an existing contract for WCC's fleet of Multifunctional Devices (MFDs / printers) and print management software used across the estate which has been in place with a single supplier, Canon. There are approximately 150 devices spread across WCC sites, the majority of which are still in regular use. Although the devices are approaching the later stages of their expected lifecycle, the majority still have an estimated two years of viable and cost-effective operational life remaining. The Council therefore continues to receive good value from the existing equipment.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "The Council has an existing fleet of MFD devices from it's current contract with Canon. Due to the Council's on-going involvement in the Local Government Reorganisation process, it is unable to enter into a new lease arrangement for new devices at this time and is therefore looking to continue with the existing devices that it has. The additional time is required to properly scope out the requirement for the replacement Authority or Authorities. This cannot be completed prior to any decision on the structure of Local Government in Warwickshire and therefore a direct award is required to cover the transition period and allow the new Authority or Authorities to conduct the appropriate procurement exercise.",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "additionalRepeatExtensionPartialReplacement"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 210000,
                "amount": 175000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-01264300",
                    "name": "CANON (UK) LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "79800000",
                            "description": "Printing and related services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKG",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKG",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2028-03-31T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "023039-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/023039-2026",
                    "datePublished": "2026-03-13T14:21:39Z",
                    "format": "text/html"
                },
                {
                    "id": "023047-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/023047-2026",
                    "datePublished": "2026-03-13T14:27:27Z",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-26T23:59:59Z",
                    "status": "scheduled"
                }
            ],
            "date": "2026-03-13T00:00:00Z",
            "standstillPeriod": {
                "endDate": "2026-03-25T23:59:59+00:00"
            }
        }
    ],
    "language": "en"
}