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Multi-Functional Devices

Warwickshire County Council

This public procurement record has 3 releases in its history.

Award

01 May 2026 at 15:22

UK7 - Contract Details Notice
Award

13 Mar 2026 at 14:27

UK6 - Contract Award Notice
Award

13 Mar 2026 at 14:21

UK5 - Transparency Notice
Summary of the contracting process

Warwickshire County Council has finalised a procurement process concerning the extension of its current contract for Multi-Functional Devices (MFDs). The initiative involves the council's existing partnership with Canon (UK) Limited to continue providing essential printing and related services across various council sites. This direct award, which bypasses a full competitive tender due to organisational restructuring within the local government, has been confirmed with a signed contract value of £210,000. This arrangement will extend from 1st May 2026 until 30th April 2028, with all services taking place within the UKG region of the United Kingdom. This direct procurement decision aligns with the Council’s legal obligations under the current legislative framework while accommodating the complexities of regional administrative restructuring.

This contract extension signifies a strategic opportunity for Canon (UK) Limited to solidify its market presence and ensures continuity of service at a critical time of local government transition. Businesses specialising in similar services, such as providers of printing services, MFDs, and related solutions, might look to this circumstance as a case study in maintaining service during government reorganisation phases. However, given the decision for a direct award in this instance, it primarily benefits established partners. Future opportunities may arise for businesses capable of offering innovative solutions, scalability, and competitive pricing to meet evolving council needs post-reorganisation.

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Notice Information

Notice Title

Multi-Functional Devices

Notice Description

There is an existing contract for WCC's fleet of Multifunctional Devices (MFDs / printers) and print management software used across the estate which has been in place with a single supplier, Canon. There are approximately 150 devices spread across WCC sites, the majority of which are still in regular use. Although the devices are approaching the later stages of their expected lifecycle, the majority still have an estimated two years of viable and cost-effective operational life remaining. The Council is unable to accurately specify its future requirements due to its inclusion in the on-going local government reorganisation process and has therefore decided to enter into a new contract with Canon to extend the agreement for the current devices.

Procurement Information

The Council is unable to conduct a procurement exercise for MFD's at this time due to its participation in the local government reorganisation process. The Council is therefore entering into a new contract with the supplier of the current devices to extend their lifecycle for an additional two year period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0669f5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040656-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£175,000 £100K-£500K
Contracts Value
£175,000 £100K-£500K

Notice Dates

Publication Date
1 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Mar 20266 months ago
Contract Period
1 May 2026 - 30 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Warwickshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

Canon (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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