Tender

South Farnham Educational Trust - Cleaning Tender

SOUTH FARNHAM EDUCATIONAL TRUST (SFET)

This public procurement record has 1 release in its history.

Tender

17 Mar 2026 at 10:50

UK4 - Tender Notice
Summary of the contracting process

The South Farnham Educational Trust (SFET), a Multi-Academy Trust consisting of eleven schools, is undertaking a cleaning tender for seven of its schools across Surrey, UK. SFET is looking to secure high-quality cleaning services through a Competitive Flexible Procedure, involving two stages of evaluation. The procurement is currently in the tender stage, with expressions of interest due by 13th April 2026 and awards expected by 19th June 2026. The contract will commence on 1st August 2026 and run for three years, with an option to extend up to 31st July 2031. SFET is committed to obtaining best value and encourages innovative approaches to enhance cleaning services.

This tender offers businesses the opportunity to secure a substantial contract valued at £2,165,000, promoting growth for companies with an annual turnover of at least £1 million. The ideal candidates are those capable of delivering exceptional service quality and fostering a positive management environment for cleaning staff, supporting the educational environment with excellently maintained facilities. Small and Medium Enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) are particularly encouraged to apply, as the opportunity involves collaboration with a growing Trust that may add additional schools to the contract during its tenure. The competitive nature of this tender, evaluated with a heavy emphasis on quality over price, promises a lucrative collaborative venture for forward-thinking organisations in the school cleaning services sector.

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Notice Information

Notice Title

South Farnham Educational Trust - Cleaning Tender

Notice Description

South Farnham Educational Trust (SFET) was established as a Multi-Academy Trust in 2015. At present the Trust consists of eleven schools (ten full members and one associate member), a Teaching School Hub and a thriving School-Centred Initial Teacher Training (SCITT). This tender includes 7 of the schools (8 sites) within the Trust: 1.Busbridge Infant School 2.Great Bookham School 3.Highfield South Farnham School 4.Normandy Village School 5.South Farnham Infants School (split site with the Juniors, as below) South Farnham Junior School (split site with the Infants, as above) 6.The Raleigh School 7.The Blue Coat School (will join the new contract 01/08/2027) Further information regarding the Trust and above listed schools can be obtained here: https://www.sfet.org.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services across all Schools. The contract term being tendered for 3 years, from 01/08/2026 - 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. This is with the exception of The Blue Coat School who will commence their term one year later on 01/08/2027 which will then fall in line with the broader contract. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The Trust is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the Trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current cleaning services is PS433,000 Therefore, the value of this contract is PS2,165,000 The contract shall be a fixed price contract with invoices raised monthly to the schools. Additional requirements and information: *The Trust has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1 million *There are not any incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted as follows: oBusbridge & Great Bookham - Steadfast Cleaning oSouth Farnham Juniors, Raleigh & Normandy - Nviro oSouth Farnham Infants, Highfield & Blue Coat - YBC *Please note this is a growing Trust and any other schools that are already in the Trust or who may join the Trust during the tenure of this new cleaning contract, may be added to this contract at the Trust's discretion, *The client reserves the right not to appoint in conclusion of this project For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Surrey:-School-cleaning-services./KJ4DKA49T4 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/KJ4DKA49T4

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066be1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023901-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,165,000 £1M-£10M
Lots Value
£2,165,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Mar 20265 days ago
Submission Deadline
13 Apr 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH FARNHAM EDUCATIONAL TRUST (SFET)
Additional Buyers

RIVA PARTNERSHIP LTD

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SURREY
Postcode
GU9 8DY
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Waverley
Electoral Ward
Farnham Moor Park
Westminster Constituency
Farnham and Bordon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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