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South Farnham Educational Trust - Cleaning Tender

South Farnham Educational Trust (SFET)

This public procurement record has 3 releases in its history.

Award

12 Aug 2026 at 12:56

UK7 - Contract Details Notice
Award

19 Jun 2026 at 11:25

UK6 - Contract Award Notice
Tender

17 Mar 2026 at 10:50

UK4 - Tender Notice
Summary of the contracting process

South Farnham Educational Trust (SFET) procured school cleaning services for seven schools across eight sites: Busbridge Infant School, Great Bookham School, Highfield South Farnham School, Normandy Village School, South Farnham Infants School, South Farnham Junior School, The Raleigh School and The Blue Coat School. The requirement covers tightly managed core cleaning during term time and periodic deep cleaning throughout the year. The purpose is to maintain well-kept educational facilities for pupils and staff. The Blue Coat School is included as a later-starting site, while the other schools form the main service. The Trust is a growing multi-academy trust, so additional schools already within the Trust or joining it could be added during the contract term at its discretion.

The procurement is complete and the contract was awarded to YBC Cleaning Services Limited on 19 June 2026. The award and contract value is £2,201,375.90 excluding VAT, or £2,641,651.08 including VAT. The contract was signed on 2 August 2026 and runs from 3 August 2026 to 31 July 2029, with an option to extend for up to two years to 31 July 2031. It used an open Competitive Flexible Procedure with a two-stage PSQ and ITT process. Five final-stage bids were received, including two from SMEs. Evaluation weighted quality at 65% and price at 35%. The contract is above threshold and the lot was identified as suitable for SMEs and VCSEs.

This requirement demonstrates recurring, multi-site demand for professional education-sector cleaning across a growing academy trust. A credible competitor would need the operational capacity to manage eight school sites, coordinate term-time cleaning with periodic deep-cleaning programmes, and maintain consistent productivity and service standards across dispersed locations. SFET sought a tightly managed service, supportive supervision, staff development, and practical ideas for improving cleaning performance, rather than price alone. Strong quality systems, reliable mobilisation, workforce planning and clear performance management would therefore be important. Suppliers would also need employer’s liability and public liability insurance of at least £5 million and a minimum annual turnover of £1 million. The opportunity was considered suitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

South Farnham Educational Trust - Cleaning Tender

Notice Description

South Farnham Educational Trust (SFET) was established as a Multi-Academy Trust in 2015. At present the Trust consists of eleven schools (ten full members and one associate member), a Teaching School Hub and a thriving School-Centred Initial Teacher Training (SCITT). This tender includes 7 of the schools (8 sites) within the Trust: 1.Busbridge Infant School 2.Great Bookham School 3.Highfield South Farnham School 4.Normandy Village School 5.South Farnham Infants School (split site with the Juniors, as below) South Farnham Junior School (split site with the Infants, as above) 6.The Raleigh School 7.The Blue Coat School (will join the new contract 01/08/2027) Further information regarding the Trust and above listed schools can be obtained here: https://www.sfet.org.uk/ Tender information: The successful tenderer will be required to provide excellent cleaning services across all Schools. The contract term being tendered for 3 years, from 01/08/2026 - 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031. This is with the exception of The Blue Coat School who will commence their term one year later on 01/08/2027 which will then fall in line with the broader contract. The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year. The Trust is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. The Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the Trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. The Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality. Value of contract: The annual value of the current cleaning services is PS433,000 Therefore, the value of this contract is PS2,165,000 The contract shall be a fixed price contract with invoices raised monthly to the schools. Additional requirements and information: *The Trust has a minimum requirement for a contractor's employers' liability and public liability insurances of PS5 million *The minimum annual turnover that your company must have achieved to be considered for this opportunity is PS1 million *There are not any incumbent cleaning staff currently within the Local Government Pension Scheme *The cleaning services are currently contracted as follows: oBusbridge & Great Bookham - Steadfast Cleaning oSouth Farnham Juniors, Raleigh & Normandy - Nviro oSouth Farnham Infants, Highfield & Blue Coat - YBC *Please note this is a growing Trust and any other schools that are already in the Trust or who may join the Trust during the tenure of this new cleaning contract, may be added to this contract at the Trust's discretion, *The client reserves the right not to appoint in conclusion of this project

Lot Information

Lot 1

Renewal: There is an option for a further extension period for up to two additional years to 31/07/2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066be1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076762-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£2,165,000 £1M-£10M
Lots Value
£2,165,000 £1M-£10M
Awards Value
£2,201,375 £1M-£10M
Contracts Value
£2,201,375 £1M-£10M

Notice Dates

Publication Date
12 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Jun 20262 months ago
Contract Period
3 Aug 2026 - 31 Jul 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Farnham Educational Trust (SFET)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SURREY
Postcode
GU9 8DY
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Waverley
Electoral Ward
Farnham Moor Park
Westminster Constituency
Farnham and Bordon

Supplier Information

Number of Suppliers
1
Supplier Name

YBC Cleaning Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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