Wren Academy Finchley Cleaning Tender 2026-2029

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-066d4d-2026-03-18T11:46:27Z",
    "date": "2026-03-18T11:46:27Z",
    "ocid": "ocds-h6vhtk-066d4d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-06422162",
            "name": "WREN ACADEMIES TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06422162"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRMT-1638-WHTV"
                }
            ],
            "address": {
                "streetAddress": "Wren Academy 41 Hilton Avenue",
                "locality": "London",
                "postalCode": "N12 9HB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI71"
            },
            "contactPoint": {
                "name": "Colin Wood",
                "email": "colin@efm-ltd.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.wrenacademyfinchley.org",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-06422162",
        "name": "WREN ACADEMIES TRUST"
    },
    "tender": {
        "id": "WAF Cleaning 2026-2029",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Wren Academy Finchley Cleaning Tender 2026-2029",
        "description": "The contracting authority is seeking to appoint a suitably qualified and experienced contractor to provide comprehensive cleaning services for school premises. The contract will cover the provision of routine and periodic cleaning services to ensure that all facilities are maintained to a high standard of cleanliness, hygiene, and safety for pupils, staff, and visitors. The scope of the contract will include, but is not limited to: Daily cleaning of classrooms, offices, corridors, toilets, staff rooms, and communal areas Cleaning of floors, surfaces, furniture, and fixtures Washroom cleaning and replenishment of consumables Page 2 to 7 Waste collection and disposal Periodic deep cleaning, including carpets and high-level areas where required Window cleaning where specified Cleaning of halls, dining areas, and other shared facilities Compliance with safeguarding, health and safety, and school security requirements The contractor will be responsible for providing appropriately trained staff, supervision, cleaning materials, equipment, and management systems necessary to deliver the services. All services must comply with relevant health and safety legislation and safeguarding requirements applicable within educational environments. The authority expects the successful supplier to demonstrate strong quality management procedures, environmentally responsible cleaning practices, and the ability to deliver consistent service levels across the school premises. This is a TUPE contract award.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI71",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 600000,
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 - Conditions of Participation / Selection Questionnaire (PQQ) Interested suppliers will complete a Selection Questionnaire demonstrating their financial standing, relevant experience in cleaning services, technical capability, and compliance with mandatory requirements. References will be requested Responses will be evaluated and a shortlist of suppliers will be invited to the next stage. Stage 2 - Invitation to Tender (ITT) Shortlisted suppliers will be invited to submit a tender outlining their proposed methodology for delivering the cleaning services, staffing arrangements, quality assurance processes, social value commitments, and pricing. Stage 3 - Clarification and/or Negotiation (if required) The contracting authority may conduct clarification questions, presentations, or negotiations with shortlisted suppliers to refine proposals and ensure value for money. The authority reserves the right to award the contract based on the initial tenders without entering a negotiation stage. Stage 4 - Final Tender / Best and Final Offer (BAFO) (if applicable) Where negotiations take place, suppliers may be invited to submit a Best and Final Offer which will be evaluated in accordance with the published award criteria. Contract Award The contract will be awarded to the supplier submitting the Most Advantageous Tender based on the evaluation criteria set out in the procurement documents."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "submissionMethodDetails": "WREN ACADEMY Finchley PQQ Enclosed EFM Suit 2 Unit 10 Bradburys Court Lyon Road Harrow Middx HA1 2BY Or a digital copy to: Colin@efm-ltd.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-04-27T23:59:59+01:00",
        "awardPeriod": {
            "endDate": "2026-07-03T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 600000,
                    "amount": 500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Should the successful applicant meet the high standards set by the Academy during the agreed term, discussions on a further year extension to the contract will be entered into."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-13481",
                "documentType": "biddingDocuments",
                "description": "Any problems accessing the PQQ, please contact Colin Wood colin@efm-ltd.co.uk Alternate download of PQQ at: https://www.dropbox.com/scl/fi/o3yd6hu6vzz7tir4xbh58/3.-WAF-PQQ-for-Cleaning-2026.docx?rlkey=qdsb6k6faic35rl81bl615ocs&st=wysdpw6p&dl=0",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-13481",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "024498-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/024498-2026",
                "datePublished": "2026-03-18T11:46:27Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}