Planning

Framework Agreement for the Supply and Installation of Audiovisual Equipment

THE UNIVERSITY OF BIRMINGHAM

This public procurement record has 2 releases in its history.

PlanningUpdate

15 Apr 2026 at 08:03

UK2 - Preliminary Market Engagement Notice
Planning

19 Mar 2026 at 16:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Birmingham is planning to establish a Framework Agreement for the Supply and Installation of Audiovisual Equipment, with an annual budget estimated at £1.6 million. This process, tagged as a planning update, invites suppliers to express interest and partake in a market engagement. It is scheduled for an initial completion by April 15, 2026, with procurement activities located in Birmingham, UK, within the public authority subgroup of sub-central government. This tender falls within the services category, and the procurement method envisages a multi-lot tender, including a supply-only lot and a supply-and-installation lot, the latter involving multiple ranked suppliers. The procurement stage remains in planning, with ongoing engagement to select qualified suppliers for further information gathering and shortlisting.

This tender offers significant opportunities for companies specialising in audiovisual equipment supply and installation services. It is particularly poised to favour small and medium-sized enterprises (SMEs) due to the suitability criteria for Lot 1. Businesses capable of providing comprehensive AV solutions, from amplifiers and digital signage to induction loops and project management, should consider competing for this framework. Moreover, the anticipated gross contract value of £7.68 million suggests substantial economic prospects for selected suppliers to expand their business presence within the region. Interested companies are encouraged to register via the University’s e-tendering portal to participate in this growth-oriented procurement process.

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Notice Information

Notice Title

Framework Agreement for the Supply and Installation of Audiovisual Equipment

Notice Description

The University of Birmingham ("the University") is reprocuring its Framework for the Supply and Installation of Audio-visual (AV) Equipment, with annual spend through this Framework being approximately PS1.6 million. The scope of the Framework shall include, but not be limited to: 1. The design and supply of: (a) Amplifiers (b) Assistive Listening (b) Audio Distribution, Processing, switching, and scaling (d) AV Cabinetry (e) AV Lecterns (f) AV Mounting bracketry (g) AV Software (h) Cables/Connectors/ consumables (i) Collaborative meeting and learning (j) Control Products (k) Digital Signage (l) Induction loop (m) Installation cabling (n) Interactive Presentation (o) Large size Video Display (p) Lecture Capture (q) Lighting Systems (r) Loudspeakers (s) Microphones (t) Mixers & Consoles (u) PA / VA Systems (v) Projection screens - electronic (w) Projection screens - manual (x) Projector lamps (y) Projectors/Projection Products (z) Racks, (aa) Rack mounts & Brackets, (ab) Recording and editing equipment (ac) Video Distribution, Processing, switching, and scaling (ad) Visualisers (ae) Wall/surface mount input plates (e.g. 1gang HDMI input) (af) Systems Design 2. The provision of the following services: (a) Systems Design (b) Project Management/Installation of Equipment (Lot 2 only) (c) Account management (d) Planned preventative maintenance and reactive maintenance for off-campus facilities (this will not be required for main campus, as maintenance will be managed in-house). It is envisioned that a multi-lot tender will be conducted in order to establish this Framework. The initial lot structure has been outlined below, although this is subject to change. - Lot 1: Supply Only - Single Supplier - Lot 2: Supply and Installation - Multiple ranked suppliers

Planning Information

The University of Birmingham is inviting expressions of interest (EOI) from suppliers in relation to this upcoming tender opportunity. Following the initial EOI stage, the University intends to conduct supplier engagement in the form of information gathering and shortlisting, following which a select number of suppliers will be invited to partake in the tender. If you are interested in engaging with the University for this project, please register to our E-Tendering Portal (https://in-tendhost.co.uk/universityofbirmingham/aspx/Home) if you are not already, and express interest against the Framework Agreement for the Provision of Audio-visual Equipment for the University of Birmingham. This will be available in the 'Current Tenders' section. Note: the University of Birmingham is operating as a Non Contracting Authority and any process associated with this tender opportunity will be conducted outside of the Procurement Act 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066f80
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033987-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

CPV Codes

32321200 - Audio-visual equipment

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£6,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
15 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF BIRMINGHAM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2TT
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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