Planning

Framework Agreement for the Supply and Installation of Audiovisual Equipment

THE UNIVERSITY OF BIRMINGHAM

This public procurement record has 1 release in its history.

Planning

19 Mar 2026 at 16:20

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The University of Birmingham is planning a procurement process for the reprovisioning of a Framework Agreement dedicated to the supply and installation of audiovisual (AV) equipment, anticipated to commence on 1st January 2027. Situated in Birmingham, UK, the University is engaging with potential suppliers to express interest before the deadline on 23rd April 2026. This procurement pertains to the services industry, specifically focusing on the acquisition and installation of various AV components and systems. Currently in the planning stage, the contract will be structured in multiple lots, with the first lot involving supply only managed by a single supplier, and the second lot encompassing both supply and installation with multiple ranked suppliers. The Framework is valued at approximately £1.6 million annually under a gross contract amounting to £7.68 million GBP.

This tender offers substantial growth opportunities for businesses specialising in audio-visual technology and services, particularly those proficient in systems design, project management, and equipment installation. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate, especially given the Framework's multi-lot approach that accommodates diverse business capabilities. The procurement process is positioned outside the Procurement Act 2023 parameters, broadening operational flexibility. Companies proficient in collaborative meeting solutions, digital signage, interactive presentation systems, and large video displays would find a fitting opportunity in this tender. Moreover, the provision for both preventative and reactive maintenance off-campus presents additional avenues for enterprises skilled in support services. Overall, this tender represents a lucrative prospect for businesses to establish long-term partnerships with a prominent educational entity.

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Notice Information

Notice Title

Framework Agreement for the Supply and Installation of Audiovisual Equipment

Notice Description

The University of Birmingham ("the University") is reprocuring its Framework for the Supply and Installation of Audio-visual (AV) Equipment, with annual spend through this Framework being approximately PS1.6 million. The scope of the Framework shall include, but not be limited to: 1. The design and supply of: (a) Amplifiers (b) Assistive Listening (b) Audio Distribution, Processing, switching, and scaling (d) AV Cabinetry (e) AV Lecterns (f) AV Mounting bracketry (g) AV Software (h) Cables/Connectors/ consumables (i) Collaborative meeting and learning (j) Control Products (k) Digital Signage (l) Induction loop (m) Installation cabling (n) Interactive Presentation (o) Large size Video Display (p) Lecture Capture (q) Lighting Systems (r) Loudspeakers (s) Microphones (t) Mixers & Consoles (u) PA / VA Systems (v) Projection screens - electronic (w) Projection screens - manual (x) Projector lamps (y) Projectors/Projection Products (z) Racks, (aa) Rack mounts & Brackets, (ab) Recording and editing equipment (ac) Video Distribution, Processing, switching, and scaling (ad) Visualisers (ae) Wall/surface mount input plates (e.g. 1gang HDMI input) (af) Systems Design 2. The provision of the following services: (a) Systems Design (b) Project Management/Installation of Equipment (Lot 2 only) (c) Account management (d) Planned preventative maintenance and reactive maintenance for off-campus facilities (this will not be required for main campus, as maintenance will be managed in-house). It is envisioned that a multi-lot tender will be conducted in order to establish this Framework. The initial lot structure has been outlined below, although this is subject to change. - Lot 1: Supply Only - Single Supplier - Lot 2: Supply and Installation - Multiple ranked suppliers

Planning Information

The University of Birmingham is inviting expressions of interest (EOI) from suppliers in relation to this upcoming tender opportunity. Following the initial EOI stage, the University intends to conduct supplier engagement in the form of information gathering and shortlisting, following which a select number of suppliers will be invited to partake in the tender. If you are interested in engaging with the University for this project, please register to our E-Tendering Portal (https://in-tendhost.co.uk/universityofbirmingham/aspx/Home) if you are not already, and express interest against the Framework Agreement for the Provision of Audio-visual Equipment for the University of Birmingham. This will be available in the 'Current Tenders' section. Note: the University of Birmingham is operating as a Non Contracting Authority and any process associated with this tender opportunity will be conducted outside of the Procurement Act 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066f80
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/025408-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

51 - Installation services (except software)

CPV Codes

32321200 - Audio-visual equipment

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£6,400,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Mar 20263 days ago
Submission Deadline
Not specified
Future Notice Date
23 Apr 20262 months to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF BIRMINGHAM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2TT
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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