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Legal Case Management System (LCMS)

London Borough of Southwark

This public procurement record has 2 releases in its history.

Tender

07 Jul 2026 at 17:28

UK4 - Tender Notice
Planning

19 Mar 2026 at 16:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Southwark is currently in the tender stage for a new Legal Case Management System (LCMS) aimed at enhancing operational efficiency within its legal services department. The procurement process for this cloud-hosted system, designed to streamline case tracking and improve document management, follows a competitive flexible procedure. The primary aspects of this service-oriented procurement, with a gross value of £888,000, include a Procurement Specific Questionnaire (PSQ) stage and a subsequent Tender stage. Interested parties should submit expressions of interest by 6th August 2026, with the final award expected by 30th October 2026. Located in London, the tender focuses on the IT and legal service industries and aims to support LEXCEL compliance for the authority.

This tender presents significant opportunities for businesses specialising in IT solutions, software development, and legal documentation services. Companies offering SaaS-based applications with robust security and remote access capabilities may find this project particularly suited to their strengths. Given the selective procurement method, successful bidders will be those demonstrating high technical and financial standards, including a minimum turnover of £260,000. Small and Medium Enterprises (SMEs) are encouraged to participate, taking advantage of this opportunity to provide innovative solutions that can reduce IT costs and improve service delivery for the council's stakeholders. The procurement allows for contract renewals, extending business prospects over the potential duration of the contract through 2035.

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Notice Information

Notice Title

Legal Case Management System (LCMS)

Notice Description

The successful supplier will be required to deliver the Authority's Legal Case Management System (LCMS). The scope may include, but is not limited to, the following areas: - the procurement and implementation of a new SaaS-based legal case management system designed to streamline case tracking, improve document management, and enhance overall operational efficiency within the legal services department; - a cloud-hosted solution, the new system will provide secure, remote access, reduce IT infrastructure costs, and enable automatic updates; - this platform will replace outdated processes, offer better integration with existing applications, and support LEXCEL compliance requirements, ultimately empowering legal teams to manage cases more effectively and deliver improved services to stakeholders.

Lot Information

Lot 1

Renewal: The contract may be extended by up to 4 years (two 2 year extensions).

Planning Information

Legal Case Management System (LCMS) The council anticipates using a two stage Competitive Flexible Procedure under the Procurement Act 2023. This will include: • Stage 1: Conditions of Participation (selection stage) • Stage 2: Full tender stage with detailed technical, commercial evaluation and system demonstrations Preliminary Market Engagement (PME) feedback will help shape the specification, KPIs, commercial model, and procurement structure. PME Activities: This notice includes a questionnaire which is designed to be completed by organisations wishing to engage participate in this market engagement and assist the Council in this market insight stage. All suppliers will receive the same core information. Insights gathered will be anonymised and used solely to inform the procurement design. This is NOT the commencement of a procurement procedure, neither is it a call for expressions of interest. Please complete the questionnaire hosted on ProContract -https://procontract.due-north.com- and submit the response, preferably via the messaging service on ProContract and/or via email to: Michelle.Davies@southwark.gov.uk This notice does not constitute a call for competition to procure any services for the Council, and the Council is not bound to accept any proposals offered. The Council is not liable for any costs, fees or expenses incurred by any party participating in this soft market testing/sounding exercise. Any procurement of any services by the Council in due course will be carried out strictly in accordance with the provisions of The Procurement Act 2023. Responses to the questionnaire will be treated confidentially. The Council’s tenders will be advertised on the ProContract portal; please see link below: https://procontract.due-north.com

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066f81
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063864-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
£740,000 £500K-£1M
Lots Value
£740,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
22 May 2026Expired
Award Date
Not specified
Contract Period
1 Jul 2027 - 30 Jun 2031 4-5 years
Recurrence
2034-01-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Southwark
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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