DAERA - CAFRE - Lease of 5 Agricultural Tractors and 3 Material Handlers

{
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    "id": "ocds-h6vhtk-066f85-2026-03-19T16:24:25Z",
    "date": "2026-03-19T16:24:25Z",
    "ocid": "ocds-h6vhtk-066f85",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYCL-3331-QQMP",
            "name": "The Department of Agriculture, Environment and Rural Affairs (DAERA) - College of Agriculture, Food and Rural Enterprise (CAFRE)",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYCL-3331-QQMP"
            },
            "address": {
                "streetAddress": "45 Tirgracy Road",
                "locality": "Antrim",
                "postalCode": "BT41 4PS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0D"
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                        "description": "Northern Irish devolved regulations apply"
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        {
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                "id": "PVWG-8426-YWXV"
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                "streetAddress": "303 Airport Road West",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
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    "buyer": {
        "id": "GB-PPON-PYCL-3331-QQMP",
        "name": "The Department of Agriculture, Environment and Rural Affairs (DAERA) - College of Agriculture, Food and Rural Enterprise (CAFRE)"
    },
    "tender": {
        "id": "ID 6449613",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DAERA - CAFRE - Lease of 5 Agricultural Tractors and 3 Material Handlers",
        "description": "The Department of Agriculture, Environment and Rural Affairs (DAERA) - College of Agriculture, Food and Rural Enterprise (CAFRE) has a requirement for leasing 5 Agricultural Tractors and 3 Material Handlers. The equipment will be used for the dual purpose of student and industry training and general farm work and must be delivered to Greenmount Campus Machinery and Buildings Centre, Greenmount Campus Dairy Development Centre, Greenmount Campus Beef and Sheep Development Centre (Abbey Farm). Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract(s).",
        "status": "active",
        "items": [
            {
                "id": "Lot 1A",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "16700000",
                        "description": "Tractors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "16810000",
                        "description": "Parts of agricultural machinery"
                    }
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            },
            {
                "id": "Lot 1B",
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                        "scheme": "CPV",
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                        "description": "Tractors"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Parts of agricultural machinery"
                    }
                ],
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                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Lot 1B"
            },
            {
                "id": "Lot 1C",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "16700000",
                        "description": "Tractors"
                    },
                    {
                        "scheme": "CPV",
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                    }
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                "id": "Lot 1D",
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                        "scheme": "CPV",
                        "id": "16700000",
                        "description": "Tractors"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Parts of agricultural machinery"
                    }
                ],
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                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
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            },
            {
                "id": "Lot 1E",
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                    {
                        "scheme": "CPV",
                        "id": "16700000",
                        "description": "Tractors"
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                    {
                        "scheme": "CPV",
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                        "description": "Parts of agricultural machinery"
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            },
            {
                "id": "Lot 2A",
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                    {
                        "scheme": "CPV",
                        "id": "16700000",
                        "description": "Tractors"
                    },
                    {
                        "scheme": "CPV",
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                        "description": "Parts of agricultural machinery"
                    }
                ],
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                    {
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                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "Lot 2A"
            },
            {
                "id": "Lot 2B",
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                    {
                        "scheme": "CPV",
                        "id": "16700000",
                        "description": "Tractors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "16810000",
                        "description": "Parts of agricultural machinery"
                    }
                ],
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                        "countryName": "United Kingdom"
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
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            }
        ],
        "value": {
            "amountGross": 456000,
            "amount": 364800,
            "currency": "GBP"
        },
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        },
        "awardPeriod": {
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                "id": "Lot 1A",
                "title": "Lot 1A Tractor: 4 cylinders",
                "description": "Lot 1A Tractors: 4 cylinders.",
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                "value": {
                    "amountGross": 69000,
                    "amount": 55200,
                    "currency": "GBP"
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            {
                "id": "Lot 1B",
                "title": "Lot 1B Tractor: 6 cylinders",
                "description": "Lot 1B Tractors: 6 cylinders.",
                "status": "active",
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                    "amountGross": 69000,
                    "amount": 55200,
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            {
                "id": "Lot 1C",
                "title": "Lot 1C Tractor: 4 cylinders",
                "description": "Lot 1C Tractors: 4 cylinders.",
                "status": "active",
                "value": {
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                    "amount": 40000,
                    "currency": "GBP"
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            {
                "id": "Lot 1D",
                "title": "Lot 1D Tractor: 4 cylinders",
                "description": "Lot 1D Tractors: 4 cylinders.",
                "status": "active",
                "value": {
                    "amountGross": 50000,
                    "amount": 40000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
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                            "description": "Tenderers must confirm they will meet all the conditions as set out in the Specification of Requirements and Lots Specification Document. Tenderers must provide technical brochures to demonstrate the machine tendered meets all the requirements for each Lot tendered. A written response is required for this criterion along with upload of technical brochure(s).",
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            },
            {
                "id": "Lot 1E",
                "title": "Lot 1E Tractor: 4 cylinders",
                "description": "Lot 1E Tractors: 4 cylinders.",
                "status": "active",
                "value": {
                    "amountGross": 30000,
                    "amount": 24000,
                    "currency": "GBP"
                },
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            },
            {
                "id": "Lot 2A",
                "title": "Lot 2A Material Handler: 4 cylinders",
                "description": "Lot 2A Material Handlers: 4 cylinders.",
                "status": "active",
                "value": {
                    "amountGross": 70000,
                    "amount": 56000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC 1 - Compliance with the Mandatory Technical Specification per Lot - Pass / Fail",
                            "description": "Tenderers must confirm they will meet all the conditions as set out in the Specification of Requirements and Lots Specification Document. Tenderers must provide technical brochures to demonstrate the machine tendered meets all the requirements for each Lot tendered. A written response is required for this criterion along with upload of technical brochure(s).",
                            "numbers": [
                                {
                                    "number": 0.01,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC 2 - Contract Methodology - 10%",
                            "description": "Suppliers must provide a methodology as to how they will meet the Buyers timetable for delivery as well as breakdown and repair. Suppliers must detail how the delivery of the requirement will be monitored, managed and reported on. This should include details on: a) How updates will be communicated to the Buyer. b) Frequency of updates. c) How delays will be managed; and d) Detail of escalation procedures. e) how they will adhere to required timescales for breakdown and repair. A written response is required for this criterion.",
                            "numbers": [
                                {
                                    "number": 9.99,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price - 90%",
                            "description": "Suppliers are required to complete and upload the Pricing Schedule as directed within in the Financial Envelope. Prices must be in GBP and be exclusive of VAT. Prices must only be provided using the Pricing Schedule as directed and should not be included within any other Tender documentation. Where the price for an aspect of the service is nil (no cost to the Buyer), then suppliers must state that within the pricing schedule. Costs that are not included within the pricing schedule will be considered waived. Therefore, all areas of the pricing schedule must be completed in full. Suppliers must not qualify their pricing or include conditional pricing within their pricing schedule. This may result in your tender being disregarded. All products are to be priced inclusive of all delivery and duty charges (Delivered Duty Paid), but exclusive of Value Added Tax (VAT). If you are supplying goods to Northern Ireland from the European Union then the purchase invoice must include the commodity code and weight of the goods purchased. Suppliers must not submit conditional pricing e.g., if their price is dependent on winning more than one lot, this will be treated as an unsuitable bid and eliminated from the competition.",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-01T00:00:00+00:00",
                    "endDate": "2029-11-30T23:59:59+00:00"
                }
            },
            {
                "id": "Lot 2B",
                "title": "Lot 2B Material Handler: 4 cylinders",
                "description": "Lot 2B Material Handlers: 4 cylinders.",
                "status": "active",
                "value": {
                    "amountGross": 58000,
                    "amount": 46400,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC 1 - Compliance with the Mandatory Technical Specification per Lot - Pass / Fail",
                            "description": "Tenderers must confirm they will meet all the conditions as set out in the Specification of Requirements and Lots Specification Document. Tenderers must provide technical brochures to demonstrate the machine tendered meets all the requirements for each Lot tendered. A written response is required for this criterion along with upload of technical brochure(s).",
                            "numbers": [
                                {
                                    "number": 0.01,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC 2 - Contract Methodology - 10%",
                            "description": "Suppliers must provide a methodology as to how they will meet the Buyers timetable for delivery as well as breakdown and repair. Suppliers must detail how the delivery of the requirement will be monitored, managed and reported on. This should include details on: a) How updates will be communicated to the Buyer. b) Frequency of updates. c) How delays will be managed; and d) Detail of escalation procedures. e) how they will adhere to required timescales for breakdown and repair. A written response is required for this criterion.",
                            "numbers": [
                                {
                                    "number": 9.99,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price - 90%",
                            "description": "Suppliers are required to complete and upload the Pricing Schedule as directed within in the Financial Envelope. Prices must be in GBP and be exclusive of VAT. Prices must only be provided using the Pricing Schedule as directed and should not be included within any other Tender documentation. Where the price for an aspect of the service is nil (no cost to the Buyer), then suppliers must state that within the pricing schedule. Costs that are not included within the pricing schedule will be considered waived. Therefore, all areas of the pricing schedule must be completed in full. Suppliers must not qualify their pricing or include conditional pricing within their pricing schedule. This may result in your tender being disregarded. All products are to be priced inclusive of all delivery and duty charges (Delivered Duty Paid), but exclusive of Value Added Tax (VAT). If you are supplying goods to Northern Ireland from the European Union then the purchase invoice must include the commodity code and weight of the goods purchased. Suppliers must not submit conditional pricing e.g., if their price is dependent on winning more than one lot, this will be treated as an unsuitable bid and eliminated from the competition.",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-01T00:00:00+00:00",
                    "endDate": "2029-11-30T23:59:59+00:00"
                }
            },
            {
                "id": "Lot 2C",
                "title": "Lot 2C Material Handler: 4 cylinders",
                "description": "Lot 2C Material Handlers: 4 cylinders.",
                "status": "active",
                "value": {
                    "amountGross": 60000,
                    "amount": 48000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC 1 - Compliance with the Mandatory Technical Specification per Lot - Pass / Fail",
                            "description": "Tenderers must confirm they will meet all the conditions as set out in the Specification of Requirements and Lots Specification Document. Tenderers must provide technical brochures to demonstrate the machine tendered meets all the requirements for each Lot tendered. A written response is required for this criterion along with upload of technical brochure(s).",
                            "numbers": [
                                {
                                    "number": 0.01,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "AC 2 - Contract Methodology - 10%",
                            "description": "Suppliers must provide a methodology as to how they will meet the Buyers timetable for delivery as well as breakdown and repair. Suppliers must detail how the delivery of the requirement will be monitored, managed and reported on. This should include details on: a) How updates will be communicated to the Buyer. b) Frequency of updates. c) How delays will be managed; and d) Detail of escalation procedures. e) how they will adhere to required timescales for breakdown and repair. A written response is required for this criterion.",
                            "numbers": [
                                {
                                    "number": 9.99,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price - 90%",
                            "description": "Suppliers are required to complete and upload the Pricing Schedule as directed within in the Financial Envelope. Prices must be in GBP and be exclusive of VAT. Prices must only be provided using the Pricing Schedule as directed and should not be included within any other Tender documentation. Where the price for an aspect of the service is nil (no cost to the Buyer), then suppliers must state that within the pricing schedule. Costs that are not included within the pricing schedule will be considered waived. Therefore, all areas of the pricing schedule must be completed in full. Suppliers must not qualify their pricing or include conditional pricing within their pricing schedule. This may result in your tender being disregarded. All products are to be priced inclusive of all delivery and duty charges (Delivered Duty Paid), but exclusive of Value Added Tax (VAT). If you are supplying goods to Northern Ireland from the European Union then the purchase invoice must include the commodity code and weight of the goods purchased. Suppliers must not submit conditional pricing e.g., if their price is dependent on winning more than one lot, this will be treated as an unsuitable bid and eliminated from the competition.",
                            "numbers": [
                                {
                                    "number": 90,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-01T00:00:00+00:00",
                    "endDate": "2029-11-30T23:59:59+00:00"
                }
            }
        ],
        "lotDetails": {
            "awardCriteria": {
                "description": "In relation to education and training in agriculture, agriculture engineering and farm mechanisation it is important that students have access to modern machinery that reflects the machinery used in industry. In order to adequately prepare students for the range of machinery that they will experience for example on work placement or in future employment a Lot Award Strategy will be used. This strategy will limit each Manufacturer type to be awarded to no more than 2 of the available Tractor Lots (Lots 1A to 1E). Should the same Manufacturer win more than two Lots then award of Lots will be on a priority basis as stated below: 1st - Lot 1A Tractor: 4 cylinders. 2nd - Lot 1B Tractor: 6 cylinders. 3rd - Lot 1C Tractor: 4 cylinders. 4th - Lot 1D Tractor: 4 cylinders. 5th - Lot 1E Tractor: 4 cylinders. Where this Strategy results in some Lots not being awarded, CPD reserve the right to increase (on an incremental basis) the number of Lots that a Manufacturer can be awarded. This Strategy will enable students to experience a broad range of Manufacturer types. Please note: No Lot Award Strategy will apply to the Material Handler lots (2A-2C) as the students will have limited use / experience of these. The Telescopic Handlers are primarily used by CAFRE staff for livestock feeding and other farm related jobs."
            }
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "025415-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/025415-2026",
                "datePublished": "2026-03-19T16:24:25Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-03-20T23:59:59+00:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice"
        }
    },
    "language": "en"
}