Award

Laboratory Information Management System (LIMS)

NORTHUMBRIA HEALTHCARE FACILITIES MANAGEMENT

This public procurement record has 3 releases in its history.

Award

30 Apr 2026 at 11:06

AwardUpdate

27 Mar 2026 at 16:41

Award

23 Mar 2026 at 12:14

Summary of the contracting process

The procurement process initiated by Northumbria Healthcare Facilities Management is centred around the provision of a Laboratory Information Management System (LIMS). The process, which falls under the software package and information systems category, is a contract variation intended to integrate additional healthcare organisations, including Newcastle upon Tyne Hospitals NHS Foundation Trust and North Cumbria Integrated Care, into the existing service arrangement. The contract, originally commenced on 24 August 2021, has been modified for operational efficiency and interoperability, with completion projected on 17 August 2031. The process followed a limited procurement method without prior publication, deemed necessary due to the unforeseen operational demands under Regulation 72(1)(c) of the Public Contract Regulations 2015.

This tender presents substantial growth prospects for firms involved in the development and maintenance of clinical IT systems, particularly those with capabilities in delivering comprehensive laboratory information systems. Companies like CliniSys Solutions Limited, already awarded the contract, exemplify the type of large-scale enterprise positioned to capitalise on these opportunities. With emphasis on interoperability and cost-efficiency, businesses that can offer innovative IT solutions tailored to healthcare management will find themselves well-suited to engage in such projects, potentially unlocking further contracts within the healthcare sector in the United Kingdom.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Laboratory Information Management System (LIMS)

Notice Description

Laboratory Information Management System (LIMS)

Lot Information

Lot 1

Clinisys Solutions Ltd - Provision of Laboratory Information System including Support Maintenance and Associated Services for Northumbria Healthcare Facilities Management. Commencing 24/08/2021.

Contract variation to include Newcastle upon Tyne Hospitals NHS Foundation Trust Equipment and Associated Service requirements into the existing Northumbria Healthcare Facilities Management Contract. Additional information: The publishing of this VEAT Notice is intended as a Reg 72(1)(c) transparency notice prior to modification to include the contract variation for Newcastle upon Tyne Hospitals NHS Foundation Trust Equipment and Associated Service requirements into the existing Northumbria Healthcare Facilities Management Contract.

This Contract Variation of the scope of the original contract to extend the service to cover the variation to include Newcastle upon Tyne Hospitals NHS Foundation Trust.

The contract has not as yet been signed and the Authority intends to wait at least the required 10 day minimum standstill period before signature.

Procurement Information

This Contract Variation of the scope of the original contract to extend the service to cover the variation to include Newcastle upon Tyne Hospitals NHS Foundation Trust. It is a permitted Modification Regulation 72(1)(c) of the Public Contract regulations 2015. The extension of the scope is operationally required for cost efficiency and optimum interoperability and the modification satisfies all of the following criteria:<br/><br/>(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; - The Contracting Authority could not have reasonable foreseen the future of the Great North Healthcare Alliance Strategy when procuring the original requirement in 2021. The strategy requires enhanced sharing of information and improved collaborative and operational delivery and associated outcomes.<br/><br/>(ii) the modification does not alter the overall nature of the contract; - This modification and incorporation of Newcastle upon Tyne Hospitals NHS Foundation Trust requirements is within the overall nature of the original contract requirements, providing the Trust with a laboratory information management system and supporting services.<br/><br/>(iii) the increase in price does not exceed 50% of the value of the original contract or framework agreement. - This modification and incorporation of Newcastle upon Tyne Hospitals NHS Foundation Trust remains within the allowable 50% of the value of the original contract of PS11,464,918, which includes permitted extensions. The value of the modification is PS4,529,961.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067149
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039817-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£21,159,123 £10M-£100M

Notice Dates

Publication Date
30 Apr 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Aug 20214 years ago
Contract Period
24 Oct 2025 - 17 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NORTHUMBRIA HEALTHCARE FACILITIES MANAGEMENT
Additional Buyers

NORTHUMBRIA HEALTHCARE NHS FOUNDATION TRUST

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTH SHIELDS,
Postcode
NE27 0QJ
Post Town
Newcastle upon Tyne
Country
England

Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC21 Northumberland

Local Authority
North Tyneside
Electoral Ward
Shiremoor
Westminster Constituency
Tynemouth

Supplier Information

Number of Suppliers
1
Supplier Name

CLINISYS SOLUTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-067149-2026-04-30T12:06:34+01:00",
    "date": "2026-04-30T12:06:34+01:00",
    "ocid": "ocds-h6vhtk-067149",
    "description": "This Contract Variation of the scope of the original contract to extend the service to cover North Cumbria NHS ICB. It is a permitted Modification Regulation 72(1)(c) of the Public Contract regulations 2015. The extension of the scope is operationally required for cost efficiency and optimum interoperability and the modification satifies all of the following criteria:<br/><br/>(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;<br/><br/>(ii)the modification does not alter the overall nature of the contract;<br/><br/>(iii)the increase in price does not exceed 50% of the value of the original contract or framework agreement.",
    "initiationType": "tender",
    "tender": {
        "id": "NHCFT149",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Laboratory Information Management System (LIMS)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Laboratory Information Management System (LIMS)",
        "lots": [
            {
                "id": "1",
                "description": "Clinisys Solutions Ltd - Provision of Laboratory Information System including Support Maintenance and Associated Services for Northumbria Healthcare Facilities Management. Commencing 24/08/2021.<br/><br/>Contract variation to include Newcastle upon Tyne Hospitals NHS Foundation Trust Equipment and Associated Service requirements into the existing Northumbria Healthcare Facilities Management Contract. Additional information: The publishing of this VEAT Notice is intended as a Reg 72(1)(c) transparency notice prior to modification to include the contract variation for Newcastle upon Tyne Hospitals NHS Foundation Trust Equipment and Associated Service requirements into the existing Northumbria Healthcare Facilities Management Contract.<br/><br/>This Contract Variation of the scope of the original contract to extend the service to cover the variation to include Newcastle upon Tyne Hospitals NHS Foundation Trust.<br/><br/>The contract has not as yet been signed and the Authority intends to wait at least the required 10 day minimum standstill period before signature.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        },
                        {
                            "name": "Legacy Data",
                            "type": "quality",
                            "description": "2.4%"
                        },
                        {
                            "name": "General",
                            "type": "quality",
                            "description": "8.8%"
                        },
                        {
                            "name": "IT",
                            "type": "quality",
                            "description": "8.8%"
                        },
                        {
                            "name": "Management Information and Reporting",
                            "type": "quality",
                            "description": "2.4%"
                        },
                        {
                            "name": "Results and Validation",
                            "type": "quality",
                            "description": "8.8%"
                        },
                        {
                            "name": "Blood Sciences",
                            "type": "quality",
                            "description": "7.2%"
                        },
                        {
                            "name": "Blood Transfusion",
                            "type": "quality",
                            "description": "7.2%"
                        },
                        {
                            "name": "Microbiology and Virology",
                            "type": "quality",
                            "description": "7.2%"
                        },
                        {
                            "name": "Cellular Pathology",
                            "type": "quality",
                            "description": "7.2%"
                        },
                        {
                            "name": "Interperability Processing",
                            "type": "quality",
                            "description": "6.4%"
                        },
                        {
                            "name": "Workflow Requirements",
                            "type": "quality",
                            "description": "4.8%"
                        },
                        {
                            "name": "Training and Implementation",
                            "type": "quality",
                            "description": "6.4%"
                        },
                        {
                            "name": "Standards",
                            "type": "quality",
                            "description": "2.4%"
                        },
                        {
                            "name": "Whole Life Costs",
                            "type": "cost",
                            "description": "20%"
                        }
                    ]
                },
                "hasOptions": false,
                "status": "cancelled",
                "contractPeriod": {
                    "startDate": "2021-08-18T00:00:00+01:00",
                    "endDate": "2031-08-17T23:59:59+01:00"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKC21"
                    },
                    {
                        "region": "UKC21"
                    },
                    {
                        "region": "UKC21"
                    }
                ],
                "deliveryLocation": {
                    "description": "Northumberland"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "Passed",
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "This Contract Variation of the scope of the original contract to extend the service to cover the variation to include Newcastle upon Tyne Hospitals NHS Foundation Trust. It is a permitted Modification Regulation 72(1)(c) of the Public Contract regulations 2015. The extension of the scope is operationally required for cost efficiency and optimum interoperability and the modification satisfies all of the following criteria:<br/><br/>(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; - The Contracting Authority could not have reasonable foreseen the future of the Great North Healthcare Alliance Strategy when procuring the original requirement in 2021. The strategy requires enhanced sharing of information and improved collaborative and operational delivery and associated outcomes.<br/><br/>(ii) the modification does not alter the overall nature of the contract; - This modification and incorporation of Newcastle upon Tyne Hospitals NHS Foundation Trust requirements is within the overall nature of the original contract requirements, providing the Trust with a laboratory information management system and supporting services.<br/><br/>(iii) the increase in price does not exceed 50% of the value of the original contract or framework agreement. - This modification and incorporation of Newcastle upon Tyne Hospitals NHS Foundation Trust remains within the allowable 50% of the value of the original contract of PS11,464,918, which includes permitted extensions. The value of the modification is PS4,529,961.",
        "techniques": {
            "frameworkAgreement": {
                "periodRationale": "This Contract Variation of the scope of the original contract to extend the service to cover North Cumbria NHS ICB. It is a permitted Modification Regulation 72(1)(c) of the Public Contract regulations 2015. The extension of the scope is operationally required for cost efficiency and optimum interoperability and the modification satifies all of the following criteria:<br/><br/>(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;<br/><br/>(ii)the modification does not alter the overall nature of the contract;<br/><br/>(iii)the increase in price does not exceed 50% of the value of the original contract or framework agreement."
            }
        }
    },
    "awards": [
        {
            "id": "026220-2026-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-130261",
                    "name": "CLINISYS SOLUTIONS LIMITED"
                }
            ]
        },
        {
            "id": "028744-2026-NH2026-1",
            "relatedLots": [
                "1"
            ],
            "title": "LIMs",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-130261",
                    "name": "CLINISYS SOLUTIONS LIMITED"
                }
            ]
        },
        {
            "id": "039817-2026-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-130261",
                    "name": "CLINISYS SOLUTIONS LIMITED"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-139599",
            "name": "Northumbria Healthcare NHS Foundation Trust",
            "identifier": {
                "legalName": "Northumbria Healthcare NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Northumbria House, Unit 7 & 8 Silver Fox Way, Cobalt Business Park",
                "locality": "North Shields,",
                "region": "UKC21",
                "postalCode": "NE27 0QJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Greenwood",
                "telephone": "+44 7557797572",
                "email": "paul.greenwood@nhct.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.northumbria.nhs.uk/",
                "buyerProfile": "https://www.northumbria.nhs.uk/",
                "classifications": [
                    {
                        "id": "REGIONAL_AUTHORITY",
                        "scheme": "TED_CA_TYPE",
                        "description": "Regional or local authority"
                    },
                    {
                        "id": "07",
                        "scheme": "COFOG",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-130261",
            "name": "CLINISYS SOLUTIONS LIMITED",
            "identifier": {
                "legalName": "CLINISYS SOLUTIONS LIMITED",
                "id": "03477318"
            },
            "address": {
                "streetAddress": "Two Bridges Guildford Street Chertsey Surrey",
                "locality": "Chertsey",
                "region": "UKJ2",
                "postalCode": "GU21 6DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1932581200",
                "email": "bids-uk@clinisys.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.clinisys.co.uk",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-1661",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
            }
        },
        {
            "id": "GB-FTS-5202",
            "name": "High Court and Court of Appeal of England and Wales",
            "identifier": {
                "legalName": "High Court and Court of Appeal of England and Wales"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "internationalrelationsrudicialoffice@judiciary.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/"
            }
        },
        {
            "id": "GB-FTS-140276",
            "name": "Northumbria Healthcare Facilities Management",
            "identifier": {
                "legalName": "Northumbria Healthcare Facilities Management"
            },
            "address": {
                "streetAddress": "Northumbria House, Unit 7 & 8 Silver Fox Way, Cobalt Business Park",
                "locality": "North Shields",
                "region": "UKC21",
                "postalCode": "NE27 0QJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul Greenwood",
                "telephone": "+44 7997797572",
                "email": "paul.greenwood@nhct.nhs.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.northumbria.nhs.uk/",
                "buyerProfile": "https://www.northumbria.nhs.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "description": "Health"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-140276",
        "name": "Northumbria Healthcare Facilities Management"
    },
    "contracts": [
        {
            "id": "026220-2026-1",
            "awardID": "026220-2026-1",
            "status": "active",
            "dateSigned": "2021-08-28T00:00:00+01:00"
        },
        {
            "id": "028744-2026-NH2026-1",
            "awardID": "028744-2026-NH2026-1",
            "title": "LIMs",
            "status": "active",
            "value": {
                "amount": 11112155,
                "currency": "GBP"
            },
            "dateSigned": "2025-10-25T00:00:00+01:00",
            "period": {
                "startDate": "2025-10-25T00:00:00+01:00",
                "endDate": "2031-08-17T23:59:59+01:00"
            },
            "periodRationale": "Aligns with existing Contract Term",
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKC21"
                        }
                    ],
                    "deliveryLocation": {
                        "description": "Northumberland"
                    },
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "Laboratory Information System - Contract variation to include North Cumbria Integrated Care into existing Northumbria NHS Contract.",
                    "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: Laboratory Information System - Contract variation to include North Cumbria Integrated Care into existing Northumbria NHS Contract."
                }
            ]
        },
        {
            "id": "039817-2026-1",
            "awardID": "039817-2026-1",
            "status": "active",
            "value": {
                "amount": 10046968.68,
                "currency": "GBP"
            },
            "dateSigned": "2021-08-24T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "4",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "6",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "7",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 8464918,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 9000000,
                "currency": "GBP"
            }
        ]
    },
    "language": "en"
}