Notice Information
Notice Title
WMPF26001 - Fund Accounting Software
Notice Description
The primary objective of the procurement is to appoint a supplier capable of delivering a robust, integrated fund accounting system that supports all asset classes and enables WMPF to operate effectively within a changing regulatory and investment environment. The solution must improve transparency, enhance automation, strengthen auditability, and reduce operational and financial risk. It must provide accurate, timely, and consistent financial information to support effective governance, oversight, and decision-making. A further objective is to ensure that WMPF's fund accounting arrangements remain fit for purpose in light of the Government's "LGPS: Fit for the Future" reforms, expected to take effect from April 2026.
Lot Information
Lot 1
Renewal: There is an option to extend by 2 x 12 months (a total of 5 year contract period)
Planning Information
A prior, limited (closed) engagement exercise was carried out to seek early insight into market capabilities. This PME notice is being published to ensure full transparency of that activity and to provide all suppliers with visibility of the information gathered and the intended next steps. Any insights obtained through the earlier engagement will be shared openly and equitably as part of the tender process to ensure that no supplier benefits disproportionately from having taken part at an earlier stage. Participation in earlier or current engagement activities does not confer any competitive advantage. Any supplier‑specific findings obtained during the closed session have been anonymised and summarised for publication as part of the tender. WMPF approached a total of 8 software companies - 6 organisations responded to this query. Findings of this PME will be published as part of the tender for WMPF26001 - Fund Accounting Software for transparency purposes.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-067193
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/027459-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48443000 - Accounting software package
Notice Value(s)
- Tender Value
- £2,400,000 £1M-£10M
- Lots Value
- £2,400,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Mar 20261 weeks ago
- Submission Deadline
- 29 Apr 20264 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 28 Feb 2027 - 27 Feb 2030 3-4 years
- Recurrence
- 2031-02-27
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WOLVERHAMPTON CITY COUNCIL
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WOLVERHAMPTON
- Postcode
- WV1 1SH
- Post Town
- Wolverhampton
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG39 Wolverhampton
- Delivery Location
- TLG West Midlands (England), TLG3 West Midlands
-
- Local Authority
- Wolverhampton
- Electoral Ward
- St Peters
- Westminster Constituency
- Wolverhampton West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/027459-2026
25th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/026334-2026
23rd March 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-067193-2026-03-25T15:44:46Z",
"date": "2026-03-25T15:44:46Z",
"ocid": "ocds-h6vhtk-067193",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PVBV-7568-LBLL",
"name": "Wolverhampton City Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PVBV-7568-LBLL"
},
"address": {
"streetAddress": "Civic Centre, St Peter's Square",
"locality": "Wolverhampton",
"postalCode": "WV1 1SH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG39"
},
"contactPoint": {
"email": "corporate.procurement@wolverhampton.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-PPON-PPVW-9977-PZZP",
"name": "West Midlands Pension Fund",
"identifier": {
"scheme": "GB-PPON",
"id": "PPVW-9977-PZZP"
},
"address": {
"streetAddress": "I9 Wolverhampton Interchange, Railway Drive",
"locality": "Wolverhampton",
"postalCode": "WV1 1LD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG39"
},
"contactPoint": {
"email": "rachel.howe@wolverhampton.gov.uk"
},
"roles": [
"procuringEntity"
],
"roleDetails": "This software is for WMPF"
}
],
"buyer": {
"id": "GB-PPON-PVBV-7568-LBLL",
"name": "Wolverhampton City Council"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "A prior, limited (closed) engagement exercise was carried out to seek early insight into market capabilities. This PME notice is being published to ensure full transparency of that activity and to provide all suppliers with visibility of the information gathered and the intended next steps. Any insights obtained through the earlier engagement will be shared openly and equitably as part of the tender process to ensure that no supplier benefits disproportionately from having taken part at an earlier stage. Participation in earlier or current engagement activities does not confer any competitive advantage. Any supplier-specific findings obtained during the closed session have been anonymised and summarised for publication as part of the tender. WMPF approached a total of 8 software companies - 6 organisations responded to this query. Findings of this PME will be published as part of the tender for WMPF26001 - Fund Accounting Software for transparency purposes.",
"dateMet": "2025-10-24T00:00:00+01:00",
"status": "met"
}
],
"documents": [
{
"id": "026334-2026",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/026334-2026",
"datePublished": "2026-03-23T14:40:26Z",
"format": "text/html"
}
]
},
"tender": {
"id": "WMPF26001",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "WMPF26001 - Fund Accounting Software",
"description": "The primary objective of the procurement is to appoint a supplier capable of delivering a robust, integrated fund accounting system that supports all asset classes and enables WMPF to operate effectively within a changing regulatory and investment environment. The solution must improve transparency, enhance automation, strengthen auditability, and reduce operational and financial risk. It must provide accurate, timely, and consistent financial information to support effective governance, oversight, and decision-making. A further objective is to ensure that WMPF's fund accounting arrangements remain fit for purpose in light of the Government's \"LGPS: Fit for the Future\" reforms, expected to take effect from April 2026.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48443000",
"description": "Accounting software package"
}
],
"deliveryAddresses": [
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG3",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2027-02-28T00:00:00Z",
"endDate": "2030-02-27T23:59:59Z",
"maxExtentDate": "2032-03-27T23:59:59Z"
},
"hasRenewal": true,
"status": "active",
"value": {
"amountGross": 2400000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "Quality (including Social Value & EDI)",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Demonstration",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
}
]
},
"renewal": {
"description": "There is an option to extend by 2 x 12 months (a total of 5 year contract period)"
}
}
],
"status": "active",
"value": {
"amountGross": 2400000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"submissionMethodDetails": "www.wolverhamptontenders.com",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-04-29T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-06-15T23:59:59+01:00"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "027459-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/027459-2026",
"datePublished": "2026-03-25T15:44:46Z",
"format": "text/html"
}
],
"hasRecurrence": true,
"recurrence": {
"dates": [
{
"startDate": "2031-02-27T23:59:59Z"
}
]
}
},
"language": "en"
}