Notice Information
Notice Title
Ground Care and Plant for Defra Group Fleet Services
Notice Description
Defra Group requires a modern, sustainable, and optimised ground care equipment fleet to support operational delivery across the Group. The purpose of this project is to establish a long-term, Defra Group-wide contract for the supply of grounds maintenance equipment, led by the Environment Agency (as the main customer), with access available for the whole Group. The contract will provide a consistent, streamlined, and effective approach to sourcing ground care and plant assets, ensuring operational readiness across Defra sites. The contract is expected to be split into 5 lots (see RFI form for more information) with a timeframe of six years (four years plus an optional two-year extension period). The total value of potential equipment replacements is estimated at PS80 million (excluding VAT) over the contract period.
Planning Information
The Engagement will be conducted in two parts: Part 1: Request for Information (RFI) So that the Authority can understand capability in the market and any factors that need to be considered in designing the procurement, please complete the Request for Information (RFI) using the following link: https://forms.office.com/Pages/ResponsePage.aspx?id=UCQKdycCYkyQx044U38RAi0JGfu8yXhLg1yOuERPYLtURUM2TFI2Mkc3R0FHWVJNNVA1Sk05WDdHNi4u The form will be open for three weeks. The deadline for responding to this form is 12:00 Monday 13th April 2026. Part 2: Preliminary-Market Engagement Event (PME) The Environment Agency (Defra Group Fleet Services, DGFS), supported by Defra Group Commercial (DgC), is hosting a virtual PME event (via Microsoft Teams) on Thursday 16th April 2026 (16/04/26). Details to be confirmed. Please use the appropriate response box in the RFI form to sign up to this event if you are interested in finding out more about this opportunity. At the Authority's discretion, we may host individual meetings with suppliers following the initial PME event. This is expected to take place in the week commencing 20th April 2026, and would be for the Authority to gain more of an understanding of the market. If this is to take place, an invitation will be sent to suppliers following the preliminary market engagement event.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0671f4
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/026488-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
16 - Agricultural machinery
34 - Transport equipment and auxiliary products to transportation
42 - Industrial machinery
43 - Machinery for mining, quarrying, construction equipment
-
- CPV Codes
16310000 - Mowers
16600000 - Specialist agricultural or forestry machinery
16700000 - Tractors
34223300 - Trailers
42122000 - Pumps
42420000 - Buckets, shovels, grabs and grips for cranes or excavators
43262100 - Mechanical excavators
Notice Value(s)
- Tender Value
- £80,000,000 £10M-£100M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 Mar 20261 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- 26 May 20262 months to go
- Award Date
- Not specified
- Contract Period
- 29 Sep 2026 - 27 Sep 2030 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ENVIRONMENT AGENCY
- Additional Buyers
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- SW1P 4DF
- Post Town
- South West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- Not specified
-
- Local Authority
- Westminster
- Electoral Ward
- St James's
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/026488-2026
23rd March 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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