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Ground Care and Plant for Defra Group Fleet Services

ENVIRONMENT AGENCY

This public procurement record has 2 releases in its history.

Planning

04 Jun 2026 at 16:22

UK1 - Pipeline Notice
Planning

23 Mar 2026 at 17:04

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Environment Agency is currently in the planning stage of a procurement process titled "Ground Care and Plant for Defra Group Fleet Services," aimed at establishing a comprehensive long-term contract for ground care equipment across the Defra Group. The main industry categories include specialist agricultural and forestry machinery, trailers, mowers, and mechanical excavators, among others. This procurement, located primarily in the United Kingdom, is under the competitive flexible procedure, supported by Defra Group Commercial. The project is anticipated to be split into four lots over a six-year period, from 27th November 2026 to 26th November 2032, with an estimated total replacement value of £69 million excluding VAT. Key dates include a future notice expected by 14th July 2026.

This tender represents significant opportunities for businesses involved in the provision of specialist agricultural, forestry, and machinery equipment to participate in a substantial government contract with an estimated gross value of £82.8 million. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are particularly encouraged to participate, providing a platform for business growth through consistent supply to a major governmental body. Engagement activities, such as a forthcoming preliminary market engagement event and the potential for individual meetings, present chances for businesses to interact with the Defra Group, align their offerings with the project's needs, and enhance their competitive edge in securing lots.

How relevant is this notice?

Notice Information

Notice Title

Ground Care and Plant for Defra Group Fleet Services

Notice Description

Defra Group requires a modern, sustainable, and optimised ground care equipment fleet to support operational delivery across the Group. The purpose of this project is to establish a long-term, Defra Group-wide contract for the supply of grounds maintenance equipment, led by the Environment Agency (as the main customer), with access available for the whole Group. The contract will provide a consistent, streamlined, and effective approach to sourcing ground care and plant assets, ensuring operational readiness across Defra sites. The contract is expected to be split into 4 lots with a timeframe of six years. The total value of potential equipment replacements is estimated at PS69 million (excluding VAT) over the contract period.

Planning Information

The Engagement will be conducted in two parts: Part 1: Request for Information (RFI) So that the Authority can understand capability in the market and any factors that need to be considered in designing the procurement, please complete the Request for Information (RFI) using the following link: https://forms.office.com/Pages/ResponsePage.aspx?id=UCQKdycCYkyQx044U38RAi0JGfu8yXhLg1yOuERPYLtURUM2TFI2Mkc3R0FHWVJNNVA1Sk05WDdHNi4u The form will be open for three weeks. The deadline for responding to this form is 12:00 Monday 13th April 2026. Part 2: Preliminary-Market Engagement Event (PME) The Environment Agency (Defra Group Fleet Services, DGFS), supported by Defra Group Commercial (DgC), is hosting a virtual PME event (via Microsoft Teams) on Thursday 16th April 2026 (16/04/26). Details to be confirmed. Please use the appropriate response box in the RFI form to sign up to this event if you are interested in finding out more about this opportunity. At the Authority's discretion, we may host individual meetings with suppliers following the initial PME event. This is expected to take place in the week commencing 20th April 2026, and would be for the Authority to gain more of an understanding of the market. If this is to take place, an invitation will be sent to suppliers following the preliminary market engagement event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0671f4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/053062-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

43 - Machinery for mining, quarrying, construction equipment

CPV Codes

16310000 - Mowers

16600000 - Specialist agricultural or forestry machinery

16700000 - Tractors

34223300 - Trailers

42122000 - Pumps

42420000 - Buckets, shovels, grabs and grips for cranes or excavators

43262100 - Mechanical excavators

Notice Value(s)

Tender Value
£69,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 20264 weeks ago
Submission Deadline
Not specified
Future Notice Date
14 Jul 20262 weeks to go
Award Date
Not specified
Contract Period
27 Nov 2026 - 26 Nov 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ENVIRONMENT AGENCY
Additional Buyers

DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 4DF
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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