School Cleaning Services for The Henrietta Barnett School, North London

{
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    "id": "ocds-h6vhtk-0674e7-2026-03-26T11:42:34Z",
    "date": "2026-03-26T11:42:34Z",
    "ocid": "ocds-h6vhtk-0674e7",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07992842",
            "name": "THE HENRIETTA BARNETT SCHOOL",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07992842"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PZQN-4515-JJTZ"
                }
            ],
            "address": {
                "streetAddress": "The Henrietta Barnett School, Central Square",
                "locality": "London",
                "postalCode": "NW11 7BN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI71"
            },
            "contactPoint": {
                "email": "finance@hbschool.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-07723278",
            "name": "PANACHE CREATIVE LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07723278"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PJBH-9519-QWJG"
                }
            ],
            "address": {
                "streetAddress": "Midway House Herrick Way, Staverton Technology Park",
                "locality": "Cheltenham",
                "postalCode": "GL51 6TQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK13"
            },
            "contactPoint": {
                "email": "gailheath@panacheconsultancy.co.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Panache Consultants, as Cleaning Services Consultants, are supporting the School with the facilitation of this tender exercise, as a supporting role only.",
            "details": {
                "url": "http://www.panacheconsultancy.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07992842",
        "name": "THE HENRIETTA BARNETT SCHOOL"
    },
    "tender": {
        "id": "ocds-h6vhtk-0674e7",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "School Cleaning Services for The Henrietta Barnett School, North London",
        "description": "The Henrietta Barnett School is a grammar school with academy status for girls, located in Hampstead Garden Suburb, North West London, in the Borough of Barnet. The school is highly regarded, frequently ranked among the top state schools in the country and have an exemplary local and national reputation for academic excellence. It is situated within a Grade II* listed building designed by Sir Edwin Lutyens. The School's current cleaning contract is outsourced to one supplier and is coming to the end of the present contract term. The new contract will start on 24th August 2026 and will be awarded as a three-year contract, with the option to extend for two years (on a +1year, +1year basis). The School requires a suitably qualified cleaning services provider to manage and provide flexible and best value cleaning services across the School's site, with a proactive approach to service development and innovation to maintain the high standards required over the length of the contract. The service required will involve a comprehensive school term time cleaning service, including routine and non-routine internal cleaning plus some specific external cleaning and periodic/non term cleaning. The contractor will also provide caretaking services, the importance of which should not be underestimated. Current contract value is approx PS270k per annum. TUPE will apply.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
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                        "description": "School cleaning services"
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                "deliveryAddresses": [
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                        "country": "GB",
                        "countryName": "United Kingdom"
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                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1620000,
            "amount": 1350000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement process follows a two stage 'Competitive Flexible' approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. All award criteria will be provided in the tender documents."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Submission instructions are included in the PSQ; all completed PSQ submissions are to be sent to gail@panacheconsultancy.co.uk by the deadline of 20.04.2026 at 12:00 hrs (noon). https://www.panacheconsultancy.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
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            ]
        },
        "expressionOfInterestDeadline": "2026-04-20T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-06-29T23:59:59+01:00"
        },
        "lots": [
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                "status": "active",
                "value": {
                    "amountGross": 1620000,
                    "amount": 1350000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
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                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to Stage 2.",
                            "forReduction": true
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-24T00:00:00+01:00",
                    "endDate": "2029-08-23T23:59:59+01:00",
                    "maxExtentDate": "2031-08-23T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Option to extend for a further two periods of 12 months."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Interested parties are to complete a Procurement Specific Questionnaire, which can be accessed via the Dropbox link provided in the Find A Tender advert. If you have any queries, please contact: gail@panacheconsultancy.co.uk; or phil@panacheconsultancy.co.uk",
                "url": "https://www.dropbox.com/scl/fo/cqpuvgr9uaw0d79cg8767/AEEBIilecmIxqIa8n-XaU_E?rlkey=9atby6eq79ra8fvupnoa6yh1r&st=vr7xvc56&dl=0"
            },
            {
                "id": "027833-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027833-2026",
                "datePublished": "2026-03-26T11:42:34Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "Contract performance is managed via KPIs and these will be negotiated further post award."
    },
    "language": "en"
}