Notice Information
Notice Title
Socrates - Forensic Case Management Software - Licence, Support & Maintenance
Notice Description
Socrates is used by the majority of UK police forces for secure forensic evidence handling, case management, matching of evidence, modus operandi matching, and pattern recognition between apparently unrelated cases. The application manages crime scene samples collected by FSI officers and onward tracking through the investigation process. Samples include photographs, fingerprints and DNA.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0679aa
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/029884-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Below threshold - without competition
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72222300 - Information technology services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £37,877 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 31 Mar 20263 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 30 Mar 20264 days ago
- Contract Period
- 31 Mar 2026 - 31 Mar 2027 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- POLICE AND CRIME COMMISSIONER FOR WEST MIDLANDS
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B4 6AT
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- Not specified
-
- Local Authority
- Birmingham
- Electoral Ward
- Ladywood
- Westminster Constituency
- Birmingham Ladywood
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/029884-2026
31st March 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/029864-2026
31st March 2026 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0679aa-2026-03-31T15:43:12+01:00",
"date": "2026-03-31T15:43:12+01:00",
"ocid": "ocds-h6vhtk-0679aa",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PHLH-1699-TDLT",
"name": "Police and Crime Commissioner for West Midlands",
"identifier": {
"scheme": "GB-PPON",
"id": "PHLH-1699-TDLT"
},
"address": {
"streetAddress": "Lloyd House, Colmore Circus Queensway",
"locality": "Birmingham",
"postalCode": "B4 6AT",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG31"
},
"contactPoint": {
"email": "procurement@westmidlands.police.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-07485918",
"name": "SOCRATES SOFTWARE LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "07485918"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PCPX-2966-PWJG"
}
],
"address": {
"streetAddress": "The Old Granary Suite 3a, Westwick",
"locality": "Cambridge",
"postalCode": "CB24 3AR",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKH12"
},
"contactPoint": {
"email": "accounts@socrates-software.com"
},
"roles": [
"supplier"
],
"details": {
"url": "https://www.socrates-software.com/",
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PHLH-1699-TDLT",
"name": "Police and Crime Commissioner for West Midlands"
},
"tender": {
"id": "WMP0245",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Socrates - Forensic Case Management Software - Licence, Support & Maintenance",
"description": "Socrates is used by the majority of UK police forces for secure forensic evidence handling, case management, matching of evidence, modus operandi matching, and pattern recognition between apparently unrelated cases. The application manages crime scene samples collected by FSI officers and onward tracking through the investigation process. Samples include photographs, fingerprints and DNA.",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Below threshold - without competition",
"lots": [
{
"id": "1",
"status": "complete",
"suitability": {
"sme": true
}
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 45452,
"amount": 37877,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-COH-07485918",
"name": "SOCRATES SOFTWARE LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72222300",
"description": "Information technology services"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "029864-2026",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/029864-2026",
"datePublished": "2026-03-31T15:33:23+01:00",
"format": "text/html"
},
{
"id": "029884-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/029884-2026",
"datePublished": "2026-03-31T15:43:12+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-04-01T23:59:59+01:00",
"status": "scheduled"
}
],
"date": "2026-03-31T00:00:00+01:00"
}
],
"language": "en"
}