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Estates and Facilities Management for International House

Ashford Borough Council

This public procurement record has 2 releases in its history.

TenderCancellation

05 Aug 2026 at 17:00

UK12 - Procurement Termination Notice
Tender

02 Apr 2026 at 10:21

UK4 - Tender Notice
Summary of the contracting process

Ashford Borough Council sought a supplier to provide comprehensive estates and facilities management services for International House in Ashford, Kent. The requirement covers the ongoing management of the property and its facilities, with the purpose of keeping the building safe, compliant and efficient while providing a customer-focused service. The appointed provider would support the Council’s operational needs, statutory responsibilities and corporate objectives. This is a facilities management services opportunity, classified under CPV 79993100. The work is a single service requirement for International House, rather than a range of separately described lots. It would suit organisations providing integrated estates, building and facilities management to public-sector or comparable operational premises.

The Council invited offers through a tender reached by an open procedure. The tender submission deadline set by the Council was 7 May 2026 at 10:00, with enquiries handled during the tender process and submissions made electronically through the Delta eSourcing portal. The evaluation was based on price at 40%, quality at 40% and an interview at 20%. The contract was planned to run from 1 October 2026 to 30 September 2029, with possible extensions of 12 months plus 12 months, up to 30 September 2031. Its estimated value was £247,500 excluding VAT, or £297,000 including VAT. The procurement was cancelled on 5 August 2026 because the Council is reviewing whether the service should be delivered in-house and discontinued the process during that review.

This requirement suited small and medium-sized enterprises as well as larger facilities management providers. Businesses would need relevant estates and facilities management capability, supported by suitable qualifications and experience, and the capacity to manage services for an operational public building. The Council’s stated objectives point to a need for strong compliance management, safe working practices, efficient service delivery and a customer-focused approach. Suppliers able to demonstrate reliable delivery against statutory responsibilities and corporate requirements would have been well placed to compete. The quality assessment and interview also favoured providers able to explain their service model, operational controls and approach to supporting the Council’s day-to-day needs.

How relevant is this notice?

Notice Information

Notice Title

Estates and Facilities Management for International House

Notice Description

Access Code : YN8T7CS2E6 ABC is seeking a suitably qualified and experienced supplier to provide comprehensive Estates and Facilities Management Services for International House, Ashford, Kent. The purpose of this Tender is to appoint a supplier who can deliver safe, compliant, efficient, and customer focused estates and facilities services that support ABC's operational needs, statutory responsibilities, and corporate objectives. For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Ashford:-Facilities-management-services./YN8T7CS2E6 To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/YN8T7CS2E6

Lot Information

Lot 1

Renewal: Possible extension of 12 months plus 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067b72
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074395-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
£247,500 £100K-£500K
Lots Value
£247,500 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Aug 20262 months ago
Submission Deadline
7 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ashford Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ASHFORD
Postcode
TN23 1HU
Postcode Area
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ4 Kent
Local Authority
Ashford
Electoral Ward
Victoria
Westminster Constituency
Ashford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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