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Provision of Interim Enterprise Server Infrastructure (1-3 Year Horizon)

ST BASILS

This public procurement record has 1 release in its history.

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02 Apr 2026 at 15:24

UK7 - Contract Details Notice
Summary of the contracting process

St Basils, a public authority operating in the sub-central government sector, has recently concluded a procurement process for "Provision of Interim Enterprise Server Infrastructure" across a 1-3 year horizon. Located in Birmingham, this procurement, marked by the status "complete," involved limited competition and facilitated the acquisition of computer equipment and supplies, specifically aimed at ensuring short- to medium-term continuity of business-critical applications and systems. The contract, awarded to Intercity Technology Limited, a small to medium-sized enterprise based in the West Midlands, commenced on 1 December 2025 and is set to end on 30 November 2026. With a gross contract value of £92,669.04, the procurement aligns with St Basils' hybrid/cloud strategy while meeting compliance requirements with various UK regulations.

This tender represents a significant opportunity for businesses specialising in IT infrastructure, particularly those capable of delivering resilient and secure server environments that integrate with existing systems. Firms experienced in working with housing associations or charities, and those offering innovative solutions that balance performance and cost-effectiveness without long-term commitments, would find this procurement particularly appealing. The focus on sustainability and social value commitments further invites contributions from businesses aligned with environmental strategies and corporate social responsibility initiatives, enabling them to grow their footprint in the sector.

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Notice Information

Notice Title

Provision of Interim Enterprise Server Infrastructure (1-3 Year Horizon)

Notice Description

Objectives * Ensure short- to medium-term continuity of business-critical applications (e.g., QL housing management, SQL databases, Active Directory, File Server, and local backup services). * Provide a secure and resilient on-premises server environment that supports premises-managed software such as QL, while complementing St Basil's longer-term hybrid/cloud strategy. * Avoid unnecessary over-investment in hardware that may be redundant once certain systems move fully to the cloud. * Reduce the risk of service disruption. * Ensure compliance with UK data protection, cyber security, and social housing regulatory requirements. Scope of Supply The supplier will be expected to: * Propose the most appropriate interim server solution (hardware, configuration, and licensing) that meets St Basils' 1-3 year needs. * Balance resilience and performance with cost-effectiveness, recognising this is not a permanent, large-scale data centre investment. * Ensure the solution can reliably host premises-managed applications such as QL housing management and other dependent SQL-based systems. * Include options for limited resilience (e.g., RAID storage, dual power, or simplified HA if cost-effective). * Provide all required operating system and database licences. * Deliver, install, and configure to industry best practice (performance, resilience, and security). * Provide knowledge transfer and documentation to the St Basils ICT team. * Offer 3- to 5-year support and maintenance, recognising hardware may be retired earlier. Reference Systems The interim server must support and/or integrate with St Basils current applications and core systems. Key Requirements Suppliers should explain how their solution will: * Performance: Run current workloads reliably for 1-3 years. * Resilience: Provide core redundancy (power, RAID storage) but without over-investment in complex clustering. * Security: Include TPM 2.0, encryption, secure boot, and baseline hardening (Desirable). * Networking: Work with current infrastructure (1/10 Gb copper switching). * Backup/DR: Integrate with Datto/Veeam, support immutable offsite copies (cloud or equivalent). * Compliance: Support GDPR, Cyber Essentials Plus, and ISO27001/27002 alignment. * Support: Provide warranty/support cover even if hardware is retired early. * Sustainability: Be energy efficient and align with St Basil's' Net Zero and sustainability strategy. Deliverables * Fully commissioned and documented interim server solution. * Licensing, warranty, and support agreements. * Handover to ICT staff with training/knowledge transfer. * Backup/restore test to evidence capability. Supplier Response Suppliers should include: * Proposed interim solution and rationale (with options, if available). * How the design balances performance, resilience, and cost for a 1-3 year horizon. * Implementation plan and timescales. * Total cost of ownership (hardware, software, licensing, support). * Warranty/support proposals that allow early retirement. * Evidence of similar work with housing associations/charities. * Social value commitments Implementation & Costing Requirements The supplier must ensure that their tendered price is fully inclusive of all costs required to deliver a fully operational server environment. This includes, but is not limited to: * Supply, delivery, and installation of all hardware and components. * Installation and configuration of all required software, licences, and security features. * Loading of existing backups/data into the new environment. * Testing to confirm full restoration of services, including user acceptance testing (UAT) with St Basils ICT team. * Verification that all core applications and integrations (see Section 4) are operating correctly. * Provision and configuration of any required network cabling, racks, rails, or accessories. * All engineer and professional services costs (installation, testing, documentation, knowledge transfer). * All travel, subsistence, and associated expenses. No additional or hidden costs will be accepted. The final tendered price must cover a turnkey delivery resulting in a live, resilient, and fully operational environment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067c47
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031116-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30200000 - Computer equipment and supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£77,224 Under £100K

Notice Dates

Publication Date
2 Apr 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Dec 20254 months ago
Contract Period
1 Dec 2025 - 30 Nov 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST BASILS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B9 4AX
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Bordesley & Highgate
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

INTERCITY TECHNOLOGY

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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