Planning

Housing and Asset Management System (HAMS)

OXFORD CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

15 Apr 2026 at 14:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Oxford City Council is in the planning stage for a forthcoming tender intended to procure a Housing and Asset Management System (HAMS) aimed at enhancing landlord, asset, and compliance functionalities. This initiative, classified under IT services and software systems, falls within the services procurement category and targets businesses operating in or near Oxford, United Kingdom. The procurement process is expected to replace existing systems by February 2028, aligning with key deadlines including participation communication by 30th April 2026 and responses due by 17th May 2026. The tender will accommodate various aspects such as core housing management, asset safety compliance, mobile working, and digital services integration. Preliminary market engagement, including a soft market test, will take place in May 2026, allowing interested parties to engage and provide insights without it affecting the scoring of future tenders.

The procurement presents a valuable opportunity for software development firms and IT consultancies specialising in housing management systems and asset compliance modules. These businesses could leverage the call to introduce innovative digital solutions that enhance tenancy services, asset management, and safety compliance. Firms with expertise in integrating digital services and analytics reporting into housing systems and those capable of supporting mobile workforces would be particularly competitive in this tender. The engagement process allows businesses to showcase capabilities through presentations, facilitating potential contractual growth and fostering partnerships with local authorities like Oxford City Council, ensuring a strategic alignment with future technical needs in the municipality's housing sector.

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Notice Information

Notice Title

Housing and Asset Management System (HAMS)

Notice Description

Oxford City Council (OCC) intends to procure a Housing & Asset Management System (HAMS) to support key landlord, asset, and compliance functions either as best of breed modules or one complete solution. The planned procurement will replace the Council's current housing management and mobile working solutions upon contract expiry in February 2028. The future solution is expected to support: - Core housing management and tenancy services - Asset management, safety compliance and investment planning - Responsive repairs and planned works - Mobile working for field staff - Digital services for residents (Tenant Portal) - Digital services for contractors (Contractor Portal) - Integration with other Council systems - Reporting, analytics and governance assurance. This notice is issued to inform the market of an upcoming procurement and to support preliminary market engagement. Suppliers are invited to participate in this preliminary market engagement. If you wish to participate in the engagement please communicate your intention to take part to: Inewton@oxford.gov.uk by midnight on the 30th April 2026. Please note, this is not a call for competition. For the avoidance of doubt, this notice is for the purpose of conducting a Preliminary Market Engagement (PME) exercise and will not formally begin the procurement or constitute any commitment by the Council to undertake any procurement exercise. Participation in the PME will be at each organisation's own cost. No expense in responding to this PME will be reimbursed by the Council. Preliminary Market Engagement (PME) PME in this case is where the Council, at an early stage in the development of its proposals but prior to formulating any formal procurement opportunity, seeks input from the market as to what might be the most attractive way of packaging and scoping a future procurement opportunity. The RFI will provide an opportunity for the Council to obtain insight into how participants might approach the delivery of the service in question. It also gives a useful insight into the likely level of interest in a proposed project from that market. Participants must also note that a response to this notice does not guarantee an invitation to participate in this or any future procurement that the Council may conduct, nor that the Council will procure any such supply and services or accept any proposals offered. Any Procurement of the supply and services by the Council will be carried out strictly in accordance with the Procurement Act 2023 (PA2023) As stated above, the outcome of the PME exercise will inform an options appraisal with recommendations.

Planning Information

Following this UK2 notice, OCC will undertake a structured soft market test comprising a written RFI and time limited presentation by the supplier. These will take place during the month of May 2026 The RFI can be accessed by emailing Ian Newton at inewton@oxford.gov.uk. If you are interested in taking part please email by 30th April 2026, and return responses to the RFI by midnight BST May 17th 2026. The presentations will be an opportunity for the supplier to expand on items contained within the RFI and the chance to showcase their system. These will be held remotely between 18th and the 29th of May. The agenda and content for the supplier presentation will be released on the 1st May to those suppliers who have communicated their desire to take part. For clarity, participation in this market engagement is not a requirement for anyone wishing to submit a bit as part of the potential future tender process, and response to the RFI and subsequent presentations will have no bearing on any scoring associated with tenders.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06834e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034337-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
15 Jul 20263 months to go
Award Date
Not specified
Contract Period
1 Feb 2028 - 31 Jan 2038 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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