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Provision Monitoring of service for the AED waitlist (10404)

Surrey and Borders Partnership NHS Foundation Trust

This public procurement record has 2 releases in its history.

TenderUpdate

22 Oct 2026 at 11:14

Tender Notice
Award

20 Apr 2026 at 18:29

Award Notice
Summary of the contracting process

Surrey and Borders Partnership NHS Foundation Trust sought a service to monitor the AED waitlist. The work involves active patient monitoring, clinical oversight and escalation, integrated with existing AED pathways, systems and governance. It also relies on access to historical patient data and continuity with the Trust’s existing service arrangements. The delivery address recorded for the requirement is the Trust’s site at 18 Mole Business Park, Randalls Road, Leatherhead. This is a healthcare service, rather than a purchase of goods or works. The stated purpose is to maintain monitoring of people on the AED waitlist and support timely escalation while preserving continuity of care.

The process was an intention to award under the Provider Selection Regime’s Direct Award Process C, with the award subsequently confirmed after the standstill period. The contract went to the incumbent provider, although the published award entry is marked unsuccessful and names no supplier, so the awarded supplier cannot be identified from the published data. The contract covers new services from 1 May 2026 to 30 April 2027, with an optional six-month extension to 31 October 2027. The stated maximum contract value is £330,298.11, alongside historical expenditure for 1 April 2025 to 31 March 2026; no separate value is stated for the new service period. The decision prioritised patient safety and continuity of care; there was no weighted or scored evaluation. The lot is marked cancelled in the tender data.

This requirement is relevant to healthcare providers able to deliver active monitoring for patients on an AED waitlist, with robust clinical oversight and clear escalation processes. A credible provider would need to work within existing AED pathways, systems and governance, and handle sensitive historical patient data safely. Continuity is central: the Trust’s rationale says changing provider could disrupt monitoring, delay escalation and create risks when transferring patient information. The selected provider was the incumbent, already delivering the service, and was considered to meet the basic selection criteria for capability, governance, compliance and financial stability. The Trust also valued avoiding mobilisation, transition and integration costs without a clear improvement in outcomes. These factors indicate that relevant operational experience and the ability to integrate safely into established clinical arrangements matter to this buyer.

How relevant is this notice?

Notice Information

Notice Title

Provision Monitoring of service for the AED waitlist (10404)

Notice Description

C440840-Provision Monitoring of service for the AED waitlist (10404)

Lot Information

Lot 1

The Authority is intending to award a contract an existing provider following direct award process C.
Approximate lifetime contract value Historic Expenditure From 1/4/25 to 31/3/26 the maximum contract value is PS330,298.11 Contract new services from 01/05/26 to the 30/4/27 and optional extra 6 months from 01/5/27 to 31/10/27

Procurement Information

This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and the Procurement Regulations 2024 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by midnight on 30/04/2026. This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.<br/><br/>Representations should be sent to Taofeeq.Ladega@sabp.nhs.uk<br/><br/>Award decison makers: Director of Children and Young People's Services Budget Holder<br/>Deputy Chief Finance Officer - Strategic Finance Finance Lead<br/>Assistant Director of Contracts and Income Contract oversight<br/>Senior Contract Officer Contract organiser<br/><br/>No conflicts of interest were declared<br/><br/>The contract for the Provision of Monitoring Service for the AED waitlist was awarded under Direct Award Process C following a proportionate, risk-based assessment of the key and basic selection criteria. No weighted or scored evaluation was undertaken, in line with PSR requirements. Instead, criteria were prioritised, with patient safety and continuity of care treated as overriding considerations. <br/>The incumbent provider was assessed as best placed to deliver the service, as it is already providing active monitoring of the AED waitlist, with established clinical oversight, escalation processes, and access to historical patient data. The provider's service is fully integrated with existing AED pathways, systems, and governance arrangements. Changing provider would introduce significant clinical and operational risks, including disruption to monitoring, delays in escalation, and risks associated with transferring sensitive patient information.<br/>The provider met all basic selection criteria, with no concerns identified regarding capability, governance, compliance, or financial stability. Retaining the incumbent also represents best value for money, as it avoids additional mobilisation, transition, and system integration costs without delivering any clear improvement in outcomes.<br/>On this basis, the criteria for Direct Award Process C were met, as no reasonable alternative provider could deliver the service to the required standard without unacceptable risk to patients or service continuity.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0686cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099876-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85100000 - Health services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Unsuccessful
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Surrey and Borders Partnership NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEATHERHEAD
Postcode
KT22 7AD
Postcode Area
Kingston upon Thames
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Mole Valley
Electoral Ward
Leatherhead North
Westminster Constituency
Epsom and Ewell

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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