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Air Handling Unit PPMs

West Suffolk NHS Foundation Trust

This public procurement record has 2 releases in its history.

TenderCancellation

20 Aug 2026 at 13:42

UK12 - Procurement Termination Notice
Tender

23 Apr 2026 at 11:53

UK4 - Tender Notice
Summary of the contracting process

West Suffolk NHS Foundation Trust sought preventive maintenance of air handling units. The requirement is a facilities engineering and mechanical services contract supporting the inspection, servicing and planned preventative maintenance of air handling equipment used by the Trust. The work is associated with the Trust’s site in Bury St Edmunds, Suffolk. It is a services opportunity for contractors experienced in maintaining air handling units and related building-services equipment in an operational healthcare environment. Businesses offering planned maintenance, fault identification and routine servicing for ventilation and air-conditioning plant may have been relevant, including specialist mechanical engineering, HVAC and facilities maintenance providers. The requirement was presented as a single service package rather than separate workstreams, covering the Trust’s stated air handling unit preventative maintenance needs.

The buyer invited offers through an open procedure, reaching the tender stage, with electronic submissions allowed in English. Enquiries were due by 15 May 2026 at 12:00 and tenders by 29 May 2026 at 12:00. The planned contract period was 1 August 2026 to 31 July 2027, with one 12-month renewal period available, allowing a maximum end date of 31 July 2028. The estimated value was £80,000 excluding VAT and £96,000 including VAT. Evaluation was based on price at 50%, capability at 40% and social value at 10%. The procurement was cancelled on 16 July 2026 because the specification was being adjusted, so no contract award followed.

This opportunity suited businesses able to deliver planned preventative maintenance for air handling units, with the technical capability to service ventilation plant reliably and work within an NHS operational setting. Suppliers would have needed to demonstrate capability as a substantial part of the evaluation, alongside a competitive price and a credible approach to delivering social value. The published suitability assessment identified the requirement as suitable for small and medium-sized enterprises and for voluntary, community and social enterprises. It therefore had potential relevance for specialist HVAC maintenance firms, mechanical services contractors and facilities management providers, including smaller organisations with the practical capacity and experience to manage a Trust-wide or site-based planned maintenance service. The single-package structure favoured suppliers able to provide the required service as a complete offering.

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Notice Information

Notice Title

Air Handling Unit PPMs

Notice Description

Provision of Air Handling Unit PPMs

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068974
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079458-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50324200 - Preventive maintenance services

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
£80,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
29 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Suffolk NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURY ST EDMUNDS
Postcode
IP33 2QZ
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH64 West Suffolk
Delivery Location
Not specified
Local Authority
West Suffolk
Electoral Ward
Southgate
Westminster Constituency
Bury St Edmunds and Stowmarket

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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