Planning

Scheduled & Unscheduled Maintenance for Mercedes-Benz HGV Trucks

WALES & WEST UTILITIES LIMITED

This public procurement record has 1 release in its history.

Planning

27 Apr 2026 at 13:53

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The current procurement process, managed by Wales & West Utilities Limited, involves scheduled and unscheduled maintenance services for Mercedes-Benz HGV trucks across Wales and certain regions in England. Categorised under repair and maintenance services of trucks, this procurement process is in the planning stage and aims for a direct award procedure, engaging four suppliers to cover the specific service delivery needs. The contracting authority is located in Newport, UK, and is seeking responses on the market engagement notice by 11th May 2026. Contracts are slated to begin on 1st October 2026, with a planned end date of 30th September 2031.

This tender presents a valuable opportunity for Mercedes-Benz approved garages interested in expanding their service provision within the specified regions. Businesses with the capability to conduct both on-site maintenance and electrical repairs, possessing authorised access to the Mercedes-Benz Uptime diagnostic tool, are ideally suited for this contract. Additional requirements include a focus on delivering operational efficiency through regular reporting and meeting health and safety standards, along with potential on-site servicing options. This tender would benefit from market engagement from garages equipped to handle large HGV trucks and eager to grow their footprint in the utility sector. The estimated contract value is £700,000, highlighting significant growth potential for qualifying suppliers.

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Notice Information

Notice Title

Scheduled & Unscheduled Maintenance for Mercedes-Benz HGV Trucks

Notice Description

WWU are intending to follow the Direct Award Procedure to appoint contracts with 4 Suppliers across the WWU geographical network to provide the services outlined below. These contracts will be with Mercedes-Benz approved garages who can provide scheduled and unscheduled maintenance. the suppliers will support a fleet of 55 HGV Grab Trucks across WWU geography (Wales, south and southwest England). These HGV's are 8 wheeled, 32 tonne grabs, and 12ft high so suitable premises needs to be available. It is not expected that you will need to cover the entire WWU geography. Due to the safety critical nature of our industry and the work we carry out, all electrical repairs and updates must be carried out by a Mercedes-Benz approved repairer and must have approved use of the Mercedes-Benz Uptime diagnostic tool. Additional Requirements - * The Supplier must be able to complete at least 75% of the activity themselves, and only outsource the 25% which may be mechanical only in nature. Therefore, the supplier must also have an appropriate sub contractor vetting process. * The supplier must offer a mobile servicing option to conduct on-site repair and maintenance activities at WWU depots, where appropriate. * The supplier must provide Operators-licence inspections and MOT preparation/testing as part of a single-visit service schedule. * The supplier must meet all relevant health and safety, and waste management processes. * The supplier must be able to provide regular reporting including spend broken down by service and vehicle, VOR time, service call out times and parts pricing tracker. * The supplier must provide a call out service within the WWU geography

Planning Information

Should you believe that you're able to meet the requirements set out in this notice, please email wwuprocurement@wwutilities.co.uk with the following information - * Are you a Mercedes-Benz approved garage? If yes, please provide evidence. * Do you have authorised access to Mercedes-Benz diagnostic tool? * What geography do you cover? * Can your facility cater for the size of trucks which WWU operate as outlined in this notice? Upon the closing date, WWU will review all responses and consider whether the Direct Award procedure remains appropriate.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068bc9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038111-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50114000 - Repair and maintenance services of trucks

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Apr 20265 days ago
Submission Deadline
Not specified
Future Notice Date
11 May 20262 weeks to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WALES & WEST UTILITIES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
NP10 8FZ
Post Town
Newport
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL54 Monmouthshire and Newport
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales
Local Authority
Newport
Electoral Ward
Tredegar Park and Marshfield
Westminster Constituency
Newport West and Islwyn

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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