Student Records System (SRS) platform and associated support services

Notice Information

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Notice Title

Notice Description

Oxford Brookes University has awarded a contract directly to Ellucian for the provision of its Student Records System (SRS) platform and associated support services. This system underpins the University's core student lifecycle management, including admissions, enrolment, records, and statutory reporting.

Procurement Information

The direct award was made in compliance with s. 41(1)(a) of the PA 2023 and para 5 of Schedule 5 PA 2023. The justification for this approach is as follows: Specialised Solution: Ellucian's SRS is a proprietary system with unique integration to existing University infrastructure. No reasonable alternative could be implemented without disproportionate cost and unacceptable disruption for the following reasons: Continuity of Service: Ellucian is the incumbent supplier of the University's SRS. Transitioning to an alternative provider would pose significant risks to data integrity, student experience, and operational continuity. Integral Technical Integration: The Ellucian SRS is not a standalone product but a deeply embedded, mission-critical platform integral to Oxford Brookes University's operations. It underpins admissions, enrolment, student records, statutory reporting, and interfaces with numerous internal and external systems. The bespoke integrations, data flows, and compliance mechanisms developed over time mean that no alternative solution could be implemented without wholesale re-engineering of the University's digital infrastructure. At this point in time, a competitive process is nigh-on impossible without jeopardising service continuity, regulatory compliance, and the student lifecycle. Time Sensitivity: The University requires uninterrupted service to meet statutory reporting obligations and ensure student support. A competitive tender process at this stage would jeopardise compliance. Value for Money: The negotiated terms reflect fair market value and ensure ongoing support, upgrades, and compliance with evolving regulatory requirements. This direct award is made under the Procurement Act 2023 provisions, which permit direct awards where competition is not viable due to: Technical integration with existing systems Risks to statutory compliance and operational continuity The University has applied these provisions to ensure compliance while safeguarding critical services.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-068c2c
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/054511-2026
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: UK7 - Contract Details Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Direct
Procurement Method Details: Direct award
Tender Suitability: Not specified
Awardee Scale: Large

Common Procurement Vocabulary (CPV)

CPV Divisions: 48 - Software package and information systems
CPV Codes: 48000000 - Software package and information systems

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: £2,492,610 £1M-£10M
Contracts Value: £2,492,610 £1M-£10M

Notice Dates

Publication Date: 10 Jun 20262 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 1 Feb 20264 months ago
Contract Period: 8 May 2026 - 30 Apr 2029 2-3 years
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Active
Contracts Status: Active

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: OXFORD BROOKES UNIVERSITY
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: OXFORD
Postcode: OX3 0BP
Post Town: Oxford
Country: England
Major Region (ITL 1): TLJ South East (England)
Basic Region (ITL 2): TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3): TLJ14 Oxfordshire CC
Delivery Location: Not specified
Local Authority: Oxford
Electoral Ward: Churchill
Westminster Constituency: Oxford East

Supplier Information

Number of Suppliers: 1
Supplier Name: ELLUCIAN GLOBAL

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/054511-2026
10th June 2026 - Contract details notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/038301-2026
28th April 2026 - Contract award notice on Find a Tender
https://www.find-tender.service.gov.uk/Notice/038297-2026
28th April 2026 - Transparency notice on Find a Tender

Notice URLs

https://www.legislation.gov.uk/ukpga/2023/54/contents

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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