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260019 Temporary Sound, Lighting and Audio-Visual Services

Queen's University Belfast

This public procurement record has 3 releases in its history.

Award

14 Sep 2026 at 10:59

UK7 - Contract Details Notice
Award

12 Aug 2026 at 16:09

UK6 - Contract Award Notice
Tender

28 Apr 2026 at 15:45

UK4 - Tender Notice
Summary of the contracting process

Queen’s University Belfast procured temporary sound, lighting and audio-visual services for graduation ceremonies and other university events, particularly high-profile events, across venues in Northern Ireland. The requirement covers professional event production at varying scales, including lighting rigs and spotlights, projection equipment, sound systems, broadcast-quality recording, video services, support for virtual and hybrid events, and technical support. The buyer is Queen’s University Belfast, and delivery is across Northern Ireland. This is a services contract for suppliers able to provide and operate event technology, support live and hybrid delivery, and manage the technical requirements of formal university occasions. The work also involves installation and support for electrical, radio, television, sound and video equipment.

The procurement is complete and has been awarded following an open procedure. Four bids were received and three reached the final stage. MOONLIGHTING AV (NI) LIMITED was awarded the contract on 12 August 2026 for £400,000 excluding VAT (£480,000 including VAT). The contract was signed on 27 August 2026 and runs from 1 October 2026 to 30 September 2027, with annual review and an option to extend by up to 48 months, potentially to 30 September 2031. The award followed a standstill period ending on 21 August 2026. Evaluation comprised technical quality and price: the published weighting describes technical criteria at 60%, including service delivery, virtual and hybrid events, contingency planning, property and safety, team continuity, personnel and responsible procurement, with price at 30%. Additional purchases and requirements are permitted during the contract term.

This award shows that Queen’s University Belfast values a single supplier capable of delivering complete event production rather than isolated equipment hire. A credible competitor for a future requirement would need in-house or managed capability across lighting, sound, projection, video, recording and technical support, with the capacity to scale services across different venues and event types. Experience of graduation ceremonies, high-profile institutional events and virtual or hybrid formats would be directly relevant. The evaluation also indicates that strong service delivery, contingency planning, protection of property and safety, continuity and professionalism of the team, suitably qualified personnel and responsible procurement matter alongside price. Operational responsiveness is important: the contract measures acknowledgement of all work requests within one working day, timely quotations and adherence to an agreed dress code at events.

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Notice Information

Notice Title

260019 Temporary Sound, Lighting and Audio-Visual Services

Notice Description

Queen's University has a requirement for the Provision of Temporary Sound, Lighting and Audio-Visual Services for graduation ceremonies and other events organised by the University, primarily high-profile events. The appointed Supplier will be required to provide a professional and comprehensive lighting and audio-visual service, of a varying scale across a range of venues, in order to support these events. Services will include, but are not limited to, the provision and support of lighting rigs/spotlights, projection equipment, sound systems, broadcast quality recording, video services, support for virtual or hybrid events and technical support.

Lot Information

Lot 1

Renewal: The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068d21
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086756-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51110000 - Installation services of electrical equipment

51310000 - Installation services of radio, television, sound and video equipment

51313000 - Installation services of sound equipment

51314000 - Installation services of video equipment

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£400,000 £100K-£500K
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
14 Sep 20261 months ago
Submission Deadline
25 May 2026Expired
Future Notice Date
Not specified
Award Date
12 Aug 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
2031-04-28

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen's University Belfast
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

MOONLIGHTING AV (NI) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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