260019 Temporary Sound, Lighting and Audio-Visual Services

{
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    "date": "2026-04-28T15:45:29+01:00",
    "ocid": "ocds-h6vhtk-068d21",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-NIC-101788",
            "name": "Queen's University Belfast",
            "identifier": {
                "scheme": "GB-NIC",
                "id": "101788"
            },
            "address": {
                "streetAddress": "University Rd",
                "locality": "Belfast",
                "postalCode": "BT7 1NN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "procurement@qub.ac.uk"
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
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                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
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                ]
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    ],
    "buyer": {
        "id": "GB-NIC-101788",
        "name": "Queen's University Belfast"
    },
    "tender": {
        "id": "260019",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "260019 Temporary Sound, Lighting and Audio-Visual Services",
        "description": "Queen's University wish to appoint a Supplier to fulfil its requirements for the Provision of Temporary Sound, Lighting and Audio-Visual Services associated with key VIP events organised within Queen's, including its Graduation ceremonies. The appointed Supplier will be required to provide a professional and comprehensive lighting and audio-visual service, of a varying scale across a range of venues, in order to support these events. Services will include, but are not limited to, the provision and support of lighting rigs/spotlights, projection equipment, sound systems, broadcast quality recording, video services, support for virtual or hybrid events and technical support.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "51110000",
                        "description": "Installation services of electrical equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51310000",
                        "description": "Installation services of radio, television, sound and video equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51313000",
                        "description": "Installation services of sound equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51314000",
                        "description": "Installation services of video equipment"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKN0",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 420000,
            "amount": 350000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
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        "submissionMethodDetails": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
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            "languages": [
                "en"
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        "tenderPeriod": {
            "endDate": "2026-05-25T16:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-05-18T16:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-17T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 420000,
                    "amount": 350000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "The award criteria for this tender are divided into two main criteria: Technical and Price. * Technical (60%) Technical criteria is made up of the following sub-criteria: Service Delivery -20%, Support for Virtual and Hybrid Events - 5%, Contingency Planning - 10%, Ensuring Integrity of Property and Safety - 10%, Professionalism/Continuity of Team - 5%, Team Personnel - 5%, Responsible Procurement - 5% * Price (30%)",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical criteria is made up of the following sub-criteria: Service Delivery -20%, Support for Virtual and Hybrid Events - 5%, Contingency Planning - 10%, Ensuring Integrity of Property and Safety - 10%, Professionalism/Continuity of Team - 5%, Team Personnel - 5%, Responsible Procurement - 5%"
                        },
                        {
                            "type": "price",
                            "name": "Price"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2027-09-30T23:59:59+01:00",
                    "maxExtentDate": "2031-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months."
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tender documents can be accessed via the link provided within this notice",
                "url": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "038755-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/038755-2026",
                "datePublished": "2026-04-28T15:45:29+01:00",
                "format": "text/html"
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        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-04-28T23:59:59+01:00"
                }
            ]
        },
        "riskDetails": "Risks that Queen's considers could either jeopardise the satisfactory performance of the public contract, or may require a subsequent modification to the contract under paragraph 5 of Schedule 8 to the Procurement Act 2023 are detailed within the Specification. The Specification forms part of the associated tender documents, which can be accessed via the link provided within this notice."
    },
    "language": "en"
}