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260019 Temporary Sound, Lighting and Audio-Visual Services

Queen's University Belfast

This public procurement record has 2 releases in its history.

Award

12 Aug 2026 at 16:09

UK6 - Contract Award Notice
Tender

28 Apr 2026 at 15:45

UK4 - Tender Notice
Summary of the contracting process

Queen’s University Belfast appointed a supplier for temporary sound, lighting and audio-visual services supporting graduation ceremonies and other university events, primarily high-profile events. The requirement covers professional services at venues across Northern Ireland, with equipment and technical support varying in scale. Work includes lighting rigs and spotlights, projection equipment, sound systems, broadcast-quality recording, video services, support for virtual and hybrid events, and wider technical support. This is a specialist event production and technical services opportunity, combining equipment provision, installation, operation and on-site support. The buyer is Queen’s University Belfast, based in Belfast, and delivery is across Northern Ireland. Suppliers operating in live events, audiovisual production, broadcast, temporary installations or technical event support would find the requirement relevant.

The procurement is complete and has reached award stage. It used an above-threshold open procedure for one lot. Four bids were received, with three reaching the final stage, all three from SMEs. MOONLIGHTING AV (NI) LIMITED was selected on 12 August 2026. The award value is £400,000 excluding VAT (£480,000 including VAT). A standstill period runs to 21 August 2026, with contract signature scheduled by 25 August 2026. The contract is due to run from 1 October 2026 to 30 September 2027, subject to satisfactory annual review, with extensions of up to 48 months, potentially ending on 30 September 2031. Evaluation gave 60% to technical quality and 30% to price. Technical sub-criteria covered service delivery, virtual and hybrid events, contingency planning, property and safety, team continuity, personnel and responsible procurement.

This award shows sustained demand from a university for an integrated event-technology supplier able to support high-profile ceremonies and varied event formats across Northern Ireland. A credible future competitor would need practical capability in temporary lighting, sound, projection, video, recording, broadcasting and technical event operations, rather than a single equipment specialism. Experience supporting virtual and hybrid events is important, as is the ability to provide dependable service delivery across different venues and scales. The evaluation also indicates that strong contingency planning, protection of equipment and safety, continuity and professionalism of the delivery team, suitably skilled personnel and responsible procurement matter commercially. The three SME bidders reaching the final stage show that smaller specialist businesses can compete, provided they can demonstrate robust operational capacity and comprehensive technical coverage.

How relevant is this notice?

Notice Information

Notice Title

260019 Temporary Sound, Lighting and Audio-Visual Services

Notice Description

Queen's University wish to appoint a Supplier to fulfil its requirements for the Provision of Temporary Sound, Lighting and Audio-Visual Services for graduation ceremonies and other events organised by the University, primarily high-profile events. The appointed Supplier will be required to provide a professional and comprehensive lighting and audio-visual service, of a varying scale across a range of venues, in order to support these events. Services will include, but are not limited to, the provision and support of lighting rigs/spotlights, projection equipment, sound systems, broadcast quality recording, video services, support for virtual or hybrid events and technical support.

Lot Information

Lot 1

Renewal: The Contract shall be for a period of 1 year, subject to satisfactory annual review, with the option to extend the contract by up to a further 48 Months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068d21
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076932-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51110000 - Installation services of electrical equipment

51310000 - Installation services of radio, television, sound and video equipment

51313000 - Installation services of sound equipment

51314000 - Installation services of video equipment

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£400,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
25 May 2026Expired
Future Notice Date
Not specified
Award Date
12 Aug 20262 weeks ago
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
2031-04-28

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Queen's University Belfast
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT7 1NN
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

MOONLIGHTING AV (NI) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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