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The Supply and Delivery of Personal Protection Equipment (PPE) and Workwear

Cumberland Council

This public procurement record has 2 releases in its history.

Tender

24 Sep 2026 at 11:57

UK4 - Tender Notice
Planning

29 Apr 2026 at 16:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cumberland Council is buying a comprehensive range of personal protective equipment (PPE), workwear and footwear for its operational departments, including Highways, Waste, Parking, the Port of Workington, Parks and grounds maintenance. The requirement is for supply and delivery of compliant, durable, fit-for-purpose products, with reliable distribution to five sites across the council area. The goods will support day-to-day council operations and help the council meet its statutory responsibilities while protecting its workforce. The council seeks a consistent supply route covering core products and additional catalogue items, with product standardisation, stock management and supply-chain resilience in view.

The council invited offers through a three-stage competitive flexible procedure for a single-supplier, closed framework. Suppliers first submit participation, quality and social-value responses; up to four compliant, highest-scoring suppliers progress to product samples and a wear trial, followed by pricing. The framework is planned to run from 1 April 2027 to 31 March 2031. Its estimated maximum value is £3.5 million, with no guaranteed minimum spend. The deadline for enquiries was 9 October 2026 at 5pm, and the deadline for expressions of interest was 26 October 2026 at 12 noon UTC. Evaluation weights quality at 60%, price at 30% and social value at 10%. The lot is identified as suitable for SMEs.

This opportunity suits suppliers able to provide a broad PPE and workwear range and deliver consistently across multiple depots. Suppliers need to demonstrate product compliance, suitability, durability and operational performance; shortlisted bidders must provide samples for assessment and take part in a wear trial. The supplier must be capable of supplying all items on the product list, including core products and additional items or garment sizes beyond the standard catalogue. Strong logistics, dependable stock management and responsive catalogue support will be important to meet the council’s operational needs. Bidders should be able to offer competitive fixed prices for the core product basket, discounts on non-core products, and transparent pricing information. The requirement is suitable for small and medium-sized businesses.

How relevant is this notice?

Notice Information

Notice Title

The Supply and Delivery of Personal Protection Equipment (PPE) and Workwear

Notice Description

Cumberland Council are looking to establish a single-supplier Framework for the supply and delivery of Personal Protective Equipment (PPE) and Workwear. This will enable the Council to purchase PPE and workwear required to deliver day to day business, ensure statutory responsibilities are continued to be met and provide compliant, high-quality PPE and workwear to safeguard the workforce. The Authority is seeking to appoint a supplier to deliver: * A comprehensive range of PPE and workwear * Reliable delivery across multiple depots * High-quality, compliant and fit-for-purpose goods * Value for money across the Framework lifecycle The Framework is anticipated to commence on 1st April 2027 and will continue for a period of 4 year(s) or 48 months, unless terminated in accordance with the terms and conditions of the Framework Terms and Conditions. The estimated total value of the Framework over the total lifecycle is a maximum value of PS3.5 million pounds but no guarantee is given as to the actual value of the Framework. Any quantities shown within this ISIT, and any relevant documentation are estimated, and the Authority gives no warranty as to the accuracy or completeness of any such quantities. Any reference to a specific brand, manufacturer, trade name, model, product or process is included solely to indicate the level of quality, performance, functionality or compatibility required. The Council will accept equivalent products or solutions that demonstrably meet or exceed the stated requirements. Tenderers proposing an equivalent product must provide sufficient information to enable the Council to assess equivalence. Delivery Specifics and Logistics - specified in Appendix B Specification - 5 sites across the foot print of Cumberland Council. Suppliers will be expected to demonstrate their capability to deliver efficiently and reliably across all locations as part of the Framework Specification (requirements). In accordance with the information set out above, the Authority is seeking to award a single (one) supplier Framework. The Authority reserves the right not to make an award at all, or to award more than one agreement. The Authority may award the Framework based on a Tender submitted in accordance with the Tender documents. The framework awarded is subject to the formal approval process of the Authority. Until all necessary approvals are obtained, and the standstill period completed, no agreement will be entered into. Once the Authority has reached a decision in respect of the award of the Framework, it will notify all Tenderers of that decision and provide for a standstill period in accordance with the Procurement Act 2023 before entering any agreement.

Lot Information

Lot 1

Options: Any additional items or additional size of garments that are not included within the standard catalogue of core products. The Catalogue is included in the tender documents.

Planning Information

Cumberland Council have a requirement for the supply of Personal Protective Equipment (PPE) & Workwear for use by Cumberland departments such as Highways, Waste, Parking, Port of Of Workington, Parks, Grounds Maintenance etc. This will be a single supplier framework through a competitive flexible procedure. The supplier will need to be able to supply all items on the product list. The contract will be for a period of 4 years. The Council will be carrying out an online session via Microsoft Teams on Thursday 7th May 2026 at 3pm to 4pm to further outline the opportunity. This will be available for all prospective suppliers. Please confirm email addresses via the 'messaging area' on The Chest (www.the-chest.org.uk) if you would like to secure a space, a maximum of 2 from each organisation. These must be received before Wednesday 6th May 2026 at 4.00pm

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068e6a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090509-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

CPV Codes

18100000 - Occupational clothing, special workwear and accessories

18200000 - Outerwear

18300000 - Garments

18400000 - Special clothing and accessories

18800000 - Footwear

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
£3,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
2027-02-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cumberland Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Postcode Area
Carlisle
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD1 Cumbria
Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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