Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

BUILDING CLEANING SERVICES FOR RUTLAND COUNTY COUNCIL

Rutland County Council

This public procurement record has 2 releases in its history.

Tender

08 Sep 2026 at 09:02

UK4 - Tender Notice
Planning

30 Apr 2026 at 14:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Rutland County Council is procuring general building cleaning services across its asset portfolio in Rutland. The requirement covers routine cleaning, deep cleaning and exceptional cleaning, together with the management of those services. This is a services contract for maintaining council-owned or managed buildings and other assets, with delivery within the Rutland area. Welland Procurement is managing the procurement on the council’s behalf. The existing service has been delivered by a third-party partner during a period of asset consolidation and variation. Any incoming provider will therefore need to understand the implications of statutory TUPE for affected staff and the transfer of service responsibilities. The opportunity is suitable for small and medium-sized enterprises.

The procurement has reached tender: the council invited offers through an open procedure. Bidders could submit electronic offers in English through the EastMidsTenders portal. Questions had to be submitted by 30 September 2026 at 12:00, and offers by 8 October 2026 at 12:00. The contract is planned to run from 1 April 2027 to 31 March 2030, with a council-approved 12-month extension available until 31 March 2031. Its gross value is £520,000. Evaluation is weighted 60% to quality and 40% to price. Quality covers seven questions; price covers routine, deep and exceptional cleaning costs, plus management overhead and profit. The anticipated award decision date is 2 November 2026.

This opportunity suits established commercial cleaning providers able to deliver building cleaning across a council asset portfolio and manage different types of cleaning activity. Suppliers should be able to demonstrate strong service quality, reliable operational management and effective handling of routine, deep and exceptional cleaning requirements. The evaluation gives quality greater importance than price, so bidders will need a credible delivery approach as well as competitive costings. The contract’s existing-service context makes TUPE capability important: suppliers should be prepared to assess affected staff, preserve service continuity and manage employment-transfer obligations lawfully. The requirement is identified as suitable for SMEs, making it relevant to smaller cleaning businesses with sufficient workforce, supervision and capacity to provide a multi-site public-sector service.

How relevant is this notice?

Notice Information

Notice Title

BUILDING CLEANING SERVICES FOR RUTLAND COUNTY COUNCIL

Notice Description

Rutland County Council is seeking competitive submissions for the provision of general cleaning services within its asset portfolio for a period of 3 years + 1 year extension potential with a commencement date of 1st April 2027. Existing service provision has been provided by a third-party partner who has operated successfully during the last three years in which asset consolidation and variation has occurred. Consequently, any future contract award will be subject to statutory TUPE considerations and consideration of these implications will be necessary.

Lot Information

Lot 1

Renewal: 12 month extension subject to Council approval

Planning Information

https://www.eastmidstenders.org/ Please complete the EME questionnaire which is available via the above portal. Click on "opportunities" then select "Welland Procurement" for the organisation drop down menu

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068f61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084693-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£520,000 £500K-£1M
Lots Value
£520,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Sep 20261 months ago
Submission Deadline
8 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
2030-09-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Rutland County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OAKHAM
Postcode
LE15 6HP
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland
Local Authority
Rutland
Electoral Ward
Oakham South
Westminster Constituency
Rutland and Stamford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...