Planning

Building Cleaning Services

RUTLAND COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

30 Apr 2026 at 13:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Rutland County Council is initiating a public procurement process for "Building Cleaning Services," focusing on cleaning approximately 20 assets within its property portfolio. The procurement process is currently at the planning stage, with Rutland County Council as the buyer and Welland Procurement acting as the procuring entity. The contract is expected to commence on 1 April 2027 for a three-year term, with an option to extend for an additional year. Located in Oakham, United Kingdom, this procurement falls under the services category, focusing on cleaning services with CPV code 90910000. A preliminary market engagement notice has been published, and interested parties are encouraged to respond by 29 May 2026.

This tender provides significant opportunities for businesses specialising in cleaning services, including small and medium-sized enterprises that manage routine, periodic, and ad hoc cleaning tasks across diverse estates. The contract's scope includes routine cleaning, annual deep cleaning, window cleaning, event support cleaning, and management of cleaning consumables, alongside social value commitments. Businesses well-versed in health and safety, environmental legislation, and performance monitoring are well-suited to compete for this procurement, with the potential for contract renewal based on performance and business needs.

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Notice Information

Notice Title

Building Cleaning Services

Notice Description

Rutland County Council (RCC) intends to undertake an open tender process for the provision of cleaning services across approximately 20 assets within its property portfolio, with a proposed contract commencement date of 1 April 2027. The requirement covers routine, periodic and ad hoc cleaning services across a diverse estate including corporate offices, community libraries, Rutland Museum, Oakham Castle, family hubs, business centres and other public-facing facilities. The buildings vary in age, layout, occupancy levels and operational use, including some specialist and sensitive environments. The proposed contract term is 3 years with an option to extend for a further 1 year, subject to performance and business need. The scope of the contract will include: * Routine internal cleaning to defined frequencies and BICS-aligned standards * Annual and periodic deep cleaning (carpets, hard flooring, upholstery, specialist flooring) * Window cleaning (as specified per asset) * Ad hoc and ancillary services including event support, sparkle cleans and emergency specialist cleaning * Supply and management of consumables on an open book basis * KPI-driven performance monitoring and regular reporting * Compliance with health & safety, COSHH, environmental legislation and Government Buying Standards * Social value commitments in line with the Public Services (Social Value) Act 2012 The current service is delivered by an external provider and TUPE is expected to apply, therefore early planning and engagement will be required to manage workforce transition and minimise service disruption.

Planning Information

https://www.eastmidstenders.org/ Please complete the EME questionnaire which is available via the above portal. Click on "opportunities" then select "Welland Procurement" for the organisation drop down menu

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068f61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039961-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£520,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Apr 20263 days ago
Submission Deadline
Not specified
Future Notice Date
29 May 20264 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RUTLAND COUNTY COUNCIL
Additional Buyers

WELLAND PROCUREMENT

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OAKHAM
Postcode
LE15 6HP
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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