Award

CMIS timetabling system renewal

THE UNIVERSITY OF KENT

This public procurement record has 2 releases in its history.

Award

01 May 2026 at 11:40

UK6 - Contract Award Notice
Award

01 May 2026 at 11:34

UK5 - Transparency Notice
Summary of the contracting process

The University of Kent, a sub-central government public authority based in Canterbury, has initiated a procurement process for the renewal of the CMIS timetabling system. This process involves the direct award of a contract to ONEADVANCED LIMITED for the provision of software licenses and support services. The procurement stage is now complete, with the contract period set to commence on 14th May 2026 and conclude on 30th April 2029. The procurement method was a direct award, reflecting the integration of the system into the university's existing IT estate and strategic planning aligned with an upcoming merger. This tender falls under the category of goods, specifically for license management software, with a contract value of £289,820 excluding VAT.

This procurement opens up significant business growth opportunities for suppliers specialising in IT solutions, particularly those with expertise in educational software systems and license management. Large-scale enterprises capable of providing robust support and integration services would be particularly well-suited for similar future opportunities, especially in the context of educational institutions undergoing strategic integrations or expansions. The University of Kent's direct procurement method highlights a preference for continuity and stability in its IT infrastructure, indicating potential future engagements for suppliers capable of maintaining and evolving existing systems.

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Notice Information

Notice Title

CMIS timetabling system renewal

Notice Description

Licenses for CMIS timetabling system and support.

Procurement Information

The system is established and integrated into the University's IT estate. Replacement project would be costly and a business case for the change has not been raised in time for the renewal. University of Kent is not seeking to change this core enterprise system ahead of the merger with University of Greenwich. Strategic changes to enterprise systems will be decided by the new executive body, following the merger.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069038
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/040467-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£289,820 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20261 weeks ago
Contract Period
13 May 2026 - 30 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF KENT
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CANTERBURY
Postcode
CT2 7NZ
Post Town
Canterbury
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
Not specified
Local Authority
Canterbury
Electoral Ward
Blean Forest
Westminster Constituency
Canterbury

Supplier Information

Number of Suppliers
1
Supplier Name

ONEADVANCED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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