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236_27 Matting

Leicestershire County Council

This public procurement record has 3 releases in its history.

Tender

11 Aug 2026 at 09:29

UK4 - Tender Notice
Planning

28 May 2026 at 08:07

UK2 - Preliminary Market Engagement Notice
Planning

07 May 2026 at 14:16

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council, trading as ESPO, is establishing a closed catalogue framework for the supply of matting to public-sector and education customers. ESPO will resell the products through its catalogues, with goods delivered directly to customers across the United Kingdom. The requirement covers three areas: indoor and outdoor entrance mats, multipurpose mats, and learning mats. This is a goods procurement for manufacturers, wholesalers and specialist distributors of carpets, mats and rugs (CPV 39530000). Suppliers may offer for one or more of the three lots. The framework is intended to support ESPO’s catalogue range and customer purchasing requirements, with the option for ESPO to add or remove products within the framework scope during its lifetime.

The buyer has invited offers through an open procedure. The enquiry deadline is 3 September 2026 at 17:00, and tenders must be submitted by 10 September 2026 at 12:00. The anticipated award decision date is 6 November 2026. The framework is scheduled to run from 1 April 2027 to 31 March 2029, with an option to extend by up to 24 months, to 31 March 2031. Estimated gross values are £300,000 for entrance mats, £200,000 for multipurpose mats and £1,200,000 for learning mats; the overall estimated gross value is £1,700,000. Each lot scores price at 20% and non-price quality at 80%. A 2.5% framework fee on supplier turnover is payable quarterly. Call-offs may be made with or without further competition.

This opportunity suits suppliers able to provide and distribute entrance, multipurpose and learning mats for direct delivery to customers throughout the UK. Small and medium-sized enterprises are identified as suitable for all three lots, so specialist manufacturers, wholesalers and established distributors may be well placed to compete. Bidders need to demonstrate economic and technical suitability under the tender’s participation conditions and should be prepared to address predominantly non-price evaluation: quality accounts for 80% of the score, compared with 20% for price. Suppliers should therefore be able to evidence reliable product quality, a suitable range, order fulfilment and delivery capability. Framework suppliers may receive orders directly or compete in further selections for particular requirements.

How relevant is this notice?

Notice Information

Notice Title

236_27 Matting

Notice Description

ESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements. We are establishing a catalogue framework for the supply of matting (resale is via the ESPO catalogues). Goods are for direct delivery to ESPO customers. The Framework is divided into 3 lots. Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 10 September 2026. To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 236_27 (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen). Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.

Lot Information

Entrance Mats (Indoor/Outdoor)

The supply of Entrance mats for indoors and outdoors, for direct delivery to ESPO customers.

Options: ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 236_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 24 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. Total estimated values captured in this notice include the option to extend the framework as noted above.

Multipurpose Mats

The supply of Multipurpose mats, for direct delivery to ESPO customers.

Options: ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 236_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 24 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. Total estimated values captured in this notice include the option to extend the framework as noted above.

Learning Mats

The supply of Learning mats, for direct delivery to ESPO customers.

Options: ESPO reserves the right to add or remove products (i.e., those products listed within the Framework Pricing Schedule, 236_27) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.

Renewal: Once the initial period of the contract has ended (i.e., 31 March 2029), there is an option to extend the framework by up to a further 24 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales. Total estimated values captured in this notice include the option to extend the framework as noted above.

Planning Information

The purpose of the Pre-Market Engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include: 1. Develop ESPO’s requirements and approach to the procurement. 2. Help better identify suitable suppliers in the market and to understand their supply chains. 3. Understand products/service offerings from suppliers and the marketplace in general. Engagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org), and meetings (both virtual and in-person). Visits to supplier’s premises may also be used where deemed to be of particular use. Suppliers wishing to participate in the engagement process must first express an interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '236_27' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Suppliers can then access the RFI questionnaire in the ‘Messages’ section via the ‘Activity’ dashboard once an expression of interest has been registered - the deadline for responding to the RFI is 17:00 (5pm) on 03 July 2026. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal. Notwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing ESPO framework, alongside any additional suppliers identified following the above expressions of interests and/or a RFI exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069377
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076022-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39530000 - Carpets, mats and rugs

Notice Value(s)

Tender Value
£1,416,667 £1M-£10M
Lots Value
£1,416,667 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
10 Sep 2026Expired
Future Notice Date
4 Sep 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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