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106_27 Lubricating Oils, Greases & Antifreeze

Leicestershire County Council

This public procurement record has 2 releases in its history.

Planning

04 Aug 2026 at 13:41

UK2 - Preliminary Market Engagement Notice
Planning

11 May 2026 at 12:13

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council, trading as ESPO, intends to establish a UK-wide public sector framework for the supply and delivery of lubricating oils, greases, antifreeze and associated ancillary products. The requirement covers lubricating oils and agents, greases and lubricants, and related products used by eligible public sector organisations across the UK. ESPO is a public sector-owned professional buying organisation that provides procurement services and framework solutions for public sector bodies. Delivery is expected across the United Kingdom. This is a goods procurement rather than a service or works contract, and the framework is intended to allow participating public sector organisations to arrange supplies from appointed providers.

This procurement is at the planning and preliminary market engagement stage; ESPO has stated that it is not yet a call for competition and tender documents are not available. The buyer intends to use a framework, with one planned lot. The anticipated contract period is 1 February 2027 to 31 January 2029, with a possible extension to 31 January 2031. The estimated value is £16,666,666 excluding VAT, or £20,000,000 including VAT. ESPO expects the next notice to be published on 6 November 2026. Market engagement is seeking views on the framework scope, product descriptions, market risks, procurement strategy, evaluation criteria, pricing schedules and market developments. RFI responses are expected by 5pm on 28 August 2026.

The planned framework is likely to suit manufacturers, distributors, wholesalers and specialist suppliers of lubricating oils, greases, antifreeze and associated ancillary products, particularly businesses able to support public sector customers across the UK. Suppliers with established product ranges, reliable stock availability, fulfilment systems and nationwide delivery arrangements will be well placed when the procurement reaches the market. The requirement may also suit smaller businesses: the planned lot is identified as suitable for SMEs. Businesses can prepare by reviewing their product descriptions, packaging and delivery capabilities, considering how they would present pricing across a broad catalogue, and developing evidence of dependable supply to multiple public sector organisations. Market engagement offers suppliers an opportunity to comment on scope, products, risks, strategy and evaluation.

How relevant is this notice?

Notice Information

Notice Title

106_27 Lubricating Oils, Greases & Antifreeze

Notice Description

ESPO is a public sector-owned professional buying organisation offering a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions for the wider public sector. We are conducting preliminary market engagement with the intention of establishing a framework via which eligible public sector organisations across the UK can arrange for the supply and delivery of a wide range of lubricating oils, greases, antifreeze and associated ancillary products. This is not a call for competition. Tender documentation is not yet available.

Planning Information

ESPO are conducting market engagement to invite comments on: a) the scope of the framework renewal; b) the products to be included, plus the descriptions thereof; c) potential risks in the market ; d) feedback on the proposed procurement strategy and evaluation criteria; e) any changes or developments in the market we need to be aware of. The engagement will help shape the procurement process/framework structure, including seeking feedback on pricing schedules etc. Engagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 28 August 2026. Suppliers wishing to participate in the engagement process must first express an interest as follows (the option to express an interest will remain open up until the Engagement deadline captured in this notice): (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity 106_27 (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Suppliers can then access the RFI questionnaire in the 'Messages' section via the 'Activity' dashboard once an expression of interest has been registered. Responses to the RFI (please note the deadline for this as late responses may not be considered) as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06958e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073707-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

24 - Chemical products

CPV Codes

09211000 - Lubricating oils and lubricating agents

24951000 - Greases and lubricants

Notice Value(s)

Tender Value
£16,666,666 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
6 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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