Tender

Void Properties Utility Management

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

11 May 2026 at 13:37

UK4 - Tender Notice
Summary of the contracting process

Portsmouth City Council is initiating a tender process under the title "Void Properties Utility Management," focusing on energy-management services in the Portsmouth region (UKJ31). The procurement process is in the tender stage, with interested parties required to submit their bids by 8th June 2026. The contract is valued at £144,000, with a gross amount of £172,800, and involves managing approximately 900 properties during void periods when utilities are council-managed. This is an open procurement method, and the option for electronic submission is available. The contract will initially be for two years, with a potential two-year extension.

This tender presents significant business growth opportunities, particularly for companies experienced in utility management and energy services. Businesses that can demonstrate streamlined processes, such as automated supplier switching and remote management capabilities, will likely be competitive. The council's requirement for services that can reduce manual interventions offers scope for innovation in utility management. Small to medium enterprises (SMEs) are particularly encouraged to apply, with quality and cost forming the primary evaluation criteria at 75% and 25%, respectively.

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Notice Information

Notice Title

Void Properties Utility Management

Notice Description

Portsmouth City Council (the Council) is inviting tenders from suitably qualified and experienced suppliers to provide Void Property Management services for Gas and Power. Portsmouth City Council manages approximately 17,500 homes in its immediate and surrounding areas. These are sites that contain tenants who for the duration of their tenancy agreement, will be responsible to pay for their own utilities directly with suppliers of their choice. Approximately 900 properties encounter a change of tenancy within the year, which results in a void period of approximately 40 days, where the council then becomes responsible for all utilities. Historically the council were able to streamline the void utilities management through a void property management company, which enabled benefits such as; a dedicated account manager, one centralised platform to communicate change of tenancy updates, remote debt clearances/meter top up requests, automated supplier switching upon tenants leaving the property and other several streamlined processes. The management company has since this time withdrawn its services from the void utilities market. As a result, Portsmouth City Council is currently having to manage the void properties with lots of manual interventions across various suppliers, so is looking to streamline the process once again by newly appointing a utility managing agent for the void properties. The contract will be awarded for an initial period of two years with option to extend for a further two years, in increments to be agreed, up to a maximum duration of four years.

Lot Information

Lot 1

Renewal: The contract will be awarded for an initial period of two years with an option to extend for a further two years, in increments to be agreed, up to a maximum term of four years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0695d4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043056-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71314200 - Energy-management services

Notice Value(s)

Tender Value
£144,000 £100K-£500K
Lots Value
£144,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 May 20263 days ago
Submission Deadline
8 Jun 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Jul 2026 - 19 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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