RGS High Wycombe Catering Contract

{
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    "id": "ocds-h6vhtk-06964c-2026-05-12T08:56:21+01:00",
    "date": "2026-05-12T08:56:21+01:00",
    "ocid": "ocds-h6vhtk-06964c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-07492198",
            "name": "ROYAL GRAMMAR SCHOOL HIGH WYCOMBE",
            "identifier": {
                "scheme": "GB-COH",
                "id": "07492198"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQGM-6764-LVNT"
                }
            ],
            "address": {
                "streetAddress": "Royal Grammar School High Wycombe",
                "locality": "High Wycombe",
                "postalCode": "HP13 6QT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ13"
            },
            "contactPoint": {
                "email": "AMJ@RGSHW.COM"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-12873828",
            "name": "ACE ADVICE LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "12873828"
            },
            "additionalIdentifiers": [
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                    "scheme": "GB-PPON",
                    "id": "PBBX-5711-VBGM"
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            "address": {
                "streetAddress": "20 Wenlock Road",
                "locality": "London",
                "postalCode": "N1 7GU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "name": "Ian Henderson",
                "email": "ian.henderson@ace-advice.co.uk"
            },
            "roles": [
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                "processContactPoint"
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            "roleDetails": "Procurement Support",
            "details": {
                "url": "https://www.ace-advice.co.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-07492198",
        "name": "ROYAL GRAMMAR SCHOOL HIGH WYCOMBE"
    },
    "tender": {
        "id": "ocds-h6vhtk-06964c",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "RGS High Wycombe Catering Contract",
        "description": "The school is a Single Academy Trust looking to appoint a caterer who supports the local team, and one who adds value to school life, participating in school and community events. The school is a State Boarding School, which brings a different dimension to the catering provision to a normal state secondary school. The contract being offered in this project is an initial term of 36 months, with two potential extensions of 12 months each being available giving a potential 60-month (5 Years) agreement. The senior leadership team of the Trust is keen to explore the available catering offers in the market today and is looking for the caterer to take commercial risk with a fixed price contract for the main dining room catering service, and the service provided to the boarding students. The Trust is seeking to develop a catering contract, which offers all students in each of the year group a wide range of healthy meal choices, excellent customer care and engagement, increased meal uptakes while maintaining value for money. The school will require regular engagement from their caterer and the provision of timely and relevant management information. At The Royal Grammar School High Wycombe, the catering service is regarded as a fundamental component of the school's educational, pastoral, and boarding provision. It is expected to contribute meaningfully to student health and wellbeing, support academic outcomes, and enhance the overall student experience, rather than operate solely as a transactional food service.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ13",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 3480000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Competitive Flexible Procedure will consist of two distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages: * Selection Stage and Shortlisting * Invitation to Tender (ITT) and Shortlisting for Presentation The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. This information will be moderated following the submission of the written statements, the presentations and the checking of supplier references."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "Submissions will only be received via the Bidiful portal. https://bidiful-teamportal.app/p/aceadvice",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-05-27T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-05-27T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-30T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 3480000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality will be assessed through a combination of the written response, presentation, and references provided by bidders. Moderation will be applied across all these areas to ensure consistency and fairness in evaluation, with each element contributing to the overall quality score.",
                            "numbers": [
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                                    "number": 70,
                                    "weight": "percentageExact"
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                            "type": "price",
                            "name": "Price",
                            "numbers": [
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                                    "number": 30,
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                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-01-01T00:00:00Z",
                    "endDate": "2029-12-31T23:59:59Z",
                    "maxExtentDate": "2031-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "2 x 12 month extensions are available subject to all parties agreeing in writing."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Access to the documentation for this project is available by emailing Martin Eggleston - martin@ace-advice.co.uk",
                "url": "https://bidiful-teamportal.app/p/aceadvice"
            },
            {
                "id": "043276-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/043276-2026",
                "datePublished": "2026-05-12T08:56:21+01:00",
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