Penk Valley Academy Trust - Catering Tender

{
    "tag": [
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    "id": "ocds-h6vhtk-069833-2026-05-13T17:01:20+01:00",
    "date": "2026-05-13T17:01:20+01:00",
    "ocid": "ocds-h6vhtk-069833",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-11124272",
            "name": "PENK VALLEY ACADEMY TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "11124272"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGRW-1573-BZGD"
                }
            ],
            "address": {
                "streetAddress": "Wolgarston High School",
                "locality": "Penkridge",
                "postalCode": "ST19 5RX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "name": "Andrew Kyle",
                "email": "andrew@askjak.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.penkvalley.co.uk/",
                "classifications": [
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
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        },
        {
            "id": "GB-PPON-PDQJ-4539-LJBR",
            "name": "ASKJAK Consultancy",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDQJ-4539-LJBR"
            },
            "address": {
                "streetAddress": "21 Rainbow Drive, Melling",
                "locality": "Liverpool",
                "postalCode": "L31 1BY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD73"
            },
            "contactPoint": {
                "name": "Andrew Kyle",
                "email": "andrew@askjak.co.uk",
                "telephone": "+44 7813 537251"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Catering & FM Consultancy supporting the Contracting Authority",
            "details": {
                "url": "http://askjak.co.uk"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-11124272",
        "name": "PENK VALLEY ACADEMY TRUST"
    },
    "tender": {
        "id": "ocds-h6vhtk-069833",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Penk Valley Academy Trust - Catering Tender",
        "description": "Penk Valley Academy Trust (the Contracting Authority) invites tenders for the full supply of catering services to six of its seven schools. The successful Supplier will be required to provide school catering services to: Marshbrook First School, NOR 189 Princefield First School, NOR 276 Penkridge Middle School, NOR 500 St Mary & St Chad CofE First School, NOR 178 St John's CofE First School, NOR 78 The Rural Enterprise Academy, NOR 240 The schools are located in Penkridge, Stafford. The duration of the contract is three years commencing on 1 January 2027 and concluding on 31 December 2029, with the opportunity to extend for a further period of 2 years at the discretion of the Trust. The current services are operated in-house and the service delivery maybe awarded by variants, all or in part, within the group of schools: Group 1 - All of the Schools Group 2 - Included Schools: - Marshbrook First School - Princefield First School - St Mary & St Chad CofE First School - St Johns CofE First School - The Rural Enterprise Academy The Contracting Authority is not bound to accept an offer from any supplier(s) following the Tender process. Other variants maybe accepted. Penk Valley Academy Trust, located in Penkridge, Staffordshire comprises seven schools. The Trust's mission is to support schools in providing an excellent educational service to the local community and beyond. The Trust core values are Collaboration, Challenge, Curiosity and Care. The Contracting Authority is looking to appoint an experienced caterer who: - Will deliver an innovative food offer that consistently achieves a high standard of service for the pupils and staff - Will provide a quality of management and staffing to the operations with sufficient back up resource if required in support of the on-site teams - Can demonstrate the ability to increase participation and to continue to drive the service forward to improve the financial standing of the contract year on year - Will create a positive dining environment - Will embrace an open and honest approach for financial and operational matters Note that TUPE will apply to this contract and that there are currently members of staff employed under a Local Government Pension Scheme (LGPS) and as such prospective Suppliers must be able to demonstrate their capability of running similar schemes as part of this contract under an Admitted Body Status. It is expected that the successful Supplier will be operating similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular unplanned visits and support for the contract. Also, that coverage for any planned or unplanned leave from within the establishment staffing structure can be readily provided.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55524000",
                        "description": "School catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 2400000,
            "amount": 2100000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The tender process will be conducted under a Competitive Flexible Procedure three stage process. This tender will be evaluated under the principles of MAT (Most Advantageous Tender). MAT refers to the bid that offers the best overall value to the procuring entity, considering factors such as cost, quality, technical capability and sustainability, rather than solely focusing on the lowest price. The award criteria which will be assessed will be detailed within the appropriate documentation. 1. Participation Stage - The contracting authority intends to select a maximum of six suppliers to advance to the tender stage, based on the six highest scoring supplier responses to the additional questions set out in the Procurement Specific Questionnaire (PSQ) 2. Tender Stage - Bidders shortlisted from the participation / PSQ stage will be issued with the tender documentation. Tender stage responses will be assessed against weighted criteria, detailed in the ITT (Invite to Tender) documentation. 3. Presentation & Contract Award Stage - the contracting authority intends to shortlist the three highest scoring suppliers from the Tender Stage to present to the selection panel. The highest scoring supplier after the Presentation Stage and subject to any further clarifications will be awarded the contract. Note: The date and time deadline for submitting the PSQ documents is given at the 'deadline for requests to participate' boxes in the submission section of this notice."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://askjak.co.uk/home/current-tenders/ OR contacting the consultant by email: andrew@askjak.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-06-09T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-10-19T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 2400000,
                    "amount": 2100000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Assessment",
                            "description": "Further information regarding scored weightings are detailed in the PSQ and ITT documentation for each stage.",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Assessment",
                            "description": "Further information regarding scored weightings are detailed in the PSQ and ITT documentation for each stage.",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
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                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-01-01T00:00:00Z",
                    "endDate": "2029-12-31T23:59:59Z",
                    "maxExtentDate": "2031-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There is an option for an extension for two further one year periods - 3+1+1"
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "The services may be awarded by groupings / variants and not specifically as a set Lot(s) containing a determined list of definitive schools for each Lot."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "044133-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044133-2026",
                "datePublished": "2026-05-13T17:01:20+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}