Planning

Provision of a Cleaning Service at Fort Nelson

ROYAL ARMOURIES MUSEUM

This public procurement record has 1 release in its history.

Planning

14 May 2026 at 09:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Armouries Museum, as the contracting authority, is currently in the planning stage of a procurement process for a cleaning service at Fort Nelson, Hampshire. This planned procurement process anticipates a comprehensive service covering various aspects of cleaning, including daily maintenance, window cleaning, and the provision of washroom consumables across both visitor and staff areas. The procurement process will begin with a Preliminary Market Engagement (PME) held on 1st and 2nd June 2026, with the deadline to book a place set for 28th May 2026. This engagement is aimed at exploring market options and obtaining valuable feedback to shape the final tender specifications. The contract's estimated annual value is over £75,000, excluding VAT, and is scheduled to commence on 1st February 2027.

This procurement offers significant opportunities for businesses specialising in cleaning services, particularly those experienced in handling large-scale operations such as museums and office areas. Companies with the capability to provide a variety of related supplies and equipment, including cleaning materials and consumables like toilet paper and hand sanitiser, would find this tender particularly appealing. Participation in the PME acts as a valuable opportunity for suppliers to influence the final tender documents and establish an understanding of the project's scope and requirements, thereby positioning their businesses favourably for future growth through collaboration with a prestigious public authority like the Royal Armouries Museum.

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Notice Information

Notice Title

Provision of a Cleaning Service at Fort Nelson

Notice Description

The provision of a comprehensive daily cleaning service across the site, covering both visitor and staff spaces. Including the visitor centre, all toilets on site, visitor spaces in galleries, offices, venue hire areas and external waste bins. Internal and external glass cleaning for all windows - Biannual External glass cleaning of Voice of the Guns gallery roof, including guttering, drainpipes and fascias - Annual Internal Voice of the Guns gallery high level cleaning and scheduled specified area deep cleans and carpet cleaning - Annual The contractor will supply and maintain all equipment, cleaning materials and hazard signage that are required to deliver this service. The contractor will supply all washroom consumables, toilet roll, soap, hand towels, hand sanitizer, bin liners and sacks (includes offices and external waste bins) Estimated annual value PS75,000+VAT

Planning Information

Royal Armouries are looking to explore the market options for a single provider to provide cleaning services in the museum and offices at Fort Nelson in Hampshire. The proposed contract is to include a daily cleaning provision, scheduled window cleaning, area deep cleans, carpet cleaning and the provision of all required equipment and washroom consumables. The Preliminary Market Engagement (PME) event will consist of two scheduled open days on site. Option 1 - Monday 1st June 2026 1.00pm – 4.30pm. Option 2 - Tuesday 2nd June 2026 - 10.00am – 1.30pm. The day will consist of an overview of the Royal Armouries, a full site walk round reviewing the areas within the specification, followed by a general discussion regarding the proposed specification and the issue of an individual questionnaire which is to be completed by each supplier and returned on the day. We can accommodate 8 suppliers with a maximum of 2 people per company attending for each event. A place must be booked in advance of the day by emailing Lindsay Shepherd email address - fn.facilities@armouries.org.uk stating which date you would like to attend and the names of the company and attendees. A confirmation email will be sent by return to acknowledge your place at the event. Places will be allocated on a first come first served basis. If we are unable to accommodate you at your chosen event an email response will be sent to advise this. Bookings for the event will close on Thursday 28th May 2026 at hrs. 17:00. Following the PME event the project team will review and discuss all feedback received from both the onsite discussion and completed questionnaires. The feedback will be collated to identify responses to the questions asked and the feasibility for delivery of the specification proposed. Majority responses will then be used to finalise the tender specification document. A summary report of the collated feedback will be emailed to all suppliers who attended and participated in the PME event week commencing 15th June 2026. The PME is non-binding and participation in the event will not advantage suppliers in the formal tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069876
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/044250-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials

33 - Medical equipments, pharmaceuticals and personal care products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

19640000 - Polythene waste and refuse sacks and bags

33711900 - Soap

33741300 - Hand sanitizer

33761000 - Toilet paper

33763000 - Paper hand towels

39831700 - Automatic soap dispensers

42968300 - Toilet-roll dispenser system

90910000 - Cleaning services

90911300 - Window-cleaning services

Notice Value(s)

Tender Value
£375,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 May 2026Today
Submission Deadline
Not specified
Future Notice Date
7 Jul 20262 months to go
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL ARMOURIES MUSEUM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS10 1LT
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLJ31 Portsmouth
Local Authority
Leeds
Electoral Ward
Hunslet & Riverside
Westminster Constituency
Leeds South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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