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Invitation to Tender - The provision of planned preventative maintenance of fire alarm, fire detectors, intruder alarm, kitchen suppression and CCTV servicing, to include system monitoring, reactive and planned works.

Cardinal Newman College

This public procurement record has 3 releases in its history.

Award

21 Aug 2026 at 11:09

UK7 - Contract Details Notice
Award

22 Jun 2026 at 13:12

UK6 - Contract Award Notice
Tender

14 May 2026 at 14:22

UK4 - Tender Notice
Summary of the contracting process

Cardinal Newman College is procuring specialist fire and security systems maintenance across its 12 buildings in Preston, United Kingdom. The service covers planned preventative maintenance, monitoring, reactive repairs and planned works for fire alarms, fire detectors, CCTV, intruder alarms, disabled refuge systems and kitchen fire suppression systems. The contractor must maintain systems in line with relevant British Standards and good practice, provide defined service frequencies and detailed reports, and monitor fire and intruder systems so that faults and activations are reported promptly to the College and its security provision. This is a facilities engineering and electronic security maintenance requirement, including monitoring and control services. The buyer is Cardinal Newman College, based on Lark Hill Road, Preston.

The procurement is complete and has been awarded following an above-threshold open procedure. Thirteen bids were received, with one reaching the final stage. Cost and quality were weighted equally at 50% each. The estimated value was £290,000 excluding VAT (£348,000 gross). The contract was awarded on 22 June 2026 to SCOPE FIRE AND SECURITY LTD for £350,000, and signed on 13 July 2026 at a contract value of £249,174 excluding VAT (£299,008.80 gross). The contract runs from 31 July 2026 to 30 July 2029, with one possible 24-month extension, allowing an end date of 30 July 2031. The requirement was a single lot and was identified as suitable for SMEs and VCSEs.

This award indicates sustained demand from Cardinal Newman College for a contractor able to manage a multi-building fire and security maintenance service rather than a single-system installation. A credible future competitor would need practical capability across fire alarms, detectors, intruder alarms, CCTV, disabled refuge equipment and kitchen suppression systems, together with reliable remote monitoring and fault notification. Operational capacity is important: the requirement included round-the-clock call-outs, attendance within one hour for emergency faults and next-day attendance for non-urgent issues. Suppliers should also be able to deliver both planned and reactive works, maintain clear service records and produce detailed reports. Evidence of relevant industry accreditations, British Standards compliance and transparent labour, materials and uplift pricing would support a competitive offer.

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Notice Information

Notice Title

Invitation to Tender - The provision of planned preventative maintenance of fire alarm, fire detectors, intruder alarm, kitchen suppression and CCTV servicing, to include system monitoring, reactive and planned works.

Notice Description

The College is seeking to appoint a contractor to deliver fire and security systems, planned preventative maintenance, system monitoring, reactive and planned works across its 12 buildings. The scope includes planned preventative maintenance, reactive repairs, system monitoring, and planned works, all in line with relevant British Standards and best practice. The appointed contractor will be responsible for maintaining fire alarms, CCTV, intruder alarms, disabled refuge systems, and kitchen fire suppression systems, with defined service frequencies and detailed reporting requirements. A 24/7 call-out service is required, including a one-hour response for emergency faults, alongside next-day attendance for non-urgent issues. The contractor must also provide monitoring services for fire and intruder systems, ensuring timely notification of faults and activations to both the College and its security provision. Clear cost structures, including labour rates, materials, and uplift percentages, must be submitted, along with evidence of relevant industry accreditations.

Lot Information

Lot 1

Renewal: Extensions allowed: Yes (1 x 24 months)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0698d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079813-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71700000 - Monitoring and control services

Notice Value(s)

Tender Value
£290,000 £100K-£500K
Lots Value
£290,000 £100K-£500K
Awards Value
£350,000 £100K-£500K
Contracts Value
£249,174 £100K-£500K

Notice Dates

Publication Date
21 Aug 20261 months ago
Submission Deadline
9 Jun 2026Expired
Future Notice Date
Not specified
Award Date
22 Jun 20263 months ago
Contract Period
31 Jul 2026 - 30 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardinal Newman College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PRESTON
Postcode
PR1 4HD
Postcode Area
Preston
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD45 Mid Lancashire
Delivery Location
Not specified
Local Authority
Preston
Electoral Ward
City Centre
Westminster Constituency
Preston

Supplier Information

Number of Suppliers
1
Supplier Name

SCOPE FIRE AND SECURITY LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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