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EMR Trackwork Maintenance & Signalling Support

TRANSPORT UK EAST MIDLANDS LIMITED

This public procurement record has 2 releases in its history.

Tender

31 Jul 2026 at 15:12

UK4 - Tender Notice
Planning

15 May 2026 at 16:48

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport UK East Midlands Limited, trading as East Midlands Railway, is procuring an integrated safety-critical depot trackwork maintenance and signalling support service. The work covers Etches Park Depot in Derby, Eastcroft Depot in Nottingham and Kettering Depot Sidings. The scope includes routine track inspections, light maintenance, planned and reactive minor repairs, emergency call-outs, quarterly signalling maintenance, fault rectification and reporting, including KPI and service-level management. The service is intended to protect safe depot operations and fleet readiness, and must support compliance with Network Rail standards, depot lease conditions and East Midlands Railway safety requirements. This is a railway-track maintenance service, with supporting signalling and asset-management activities, delivered across the East Midlands Railway depot estate.

The procurement has reached tender: East Midlands Railway has invited offers through a competitive flexible procedure using an open procurement route. It is a two-stage process: initial tenders are assessed against mandatory pass/fail pre-selection requirements and quality and price criteria, followed by negotiation or dialogue with shortlisted tenderers and final revised tenders. The buyer may award on the initial tender where appropriate. Enquiries were due by 14 August 2026 at 11:00, and tenders by 28 August 2026 at 11:00. The contract is scheduled from 30 December 2026 to 2 December 2028, with options for two further one-year extensions, potentially to 30 November 2030. The estimated value is £2,368,000 excluding VAT, or £2,841,600 including VAT. Quality carries 65% and price 35%.

This opportunity suits railway maintenance contractors, signalling specialists and capable SMEs able to deliver an integrated depot service. Bidders need demonstrable technical competence in planned and reactive track maintenance, inspection regimes, minor and planned repairs, emergency response and quarterly signalling maintenance. They should have suitably qualified and certified personnel, and sufficient plant, vehicles and specialist equipment to provide resilient coverage and respond to unplanned or emergency interventions. Relevant experience of working to Network Rail standards, railway safety requirements, depot lease conditions and formal KPIs or SLAs will be important. Strong suppliers will also be able to manage materials and subcontractors, maintain supply-chain resilience, provide clear performance reporting and support digital inspection, condition-monitoring or asset-management systems. Low-carbon working, waste reduction, recycling, local employment and skills development are also relevant.

How relevant is this notice?

Notice Information

Notice Title

EMR Trackwork Maintenance & Signalling Support

Notice Description

East Midlands Railway requires a safety-critical depot trackwork maintenance service across Etches Park Depot (Derby), Eastcroft Depot (Nottingham) and Kettering Depot Sidings. The requirement covers routine inspections, light maintenance, planned and reactive repairs, emergency callout, quarterly signalling maintenance and supporting reporting/KPI management to protect safe depot operations and fleet readiness. This procurement covers depot trackwork inspection, minor and planned repairs, emergency callout and signalling maintenance across EMR's depot estate. The service is business-critical and must be delivered to the relevant Network Rail standards, depot lease conditions, EMR safety requirements, agreed mobilisation arrangements, and contract KPIs/SLAs. The intended procurement approach is a single integrated scope to allow supplier innovation, transparent competition and value for money under the Procurement Act 2023.

Lot Information

Lot 1

Options: Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1).

Planning Information

This PME exercise is being conducted to inform the development of a future ITT for the delivery of trackwork maintenance services, which are safety-critical and essential to ensuring compliance, operational performance, and network reliability across EMR depots. The PME seeks to gain market insight in relation to: • Supplier capability and technical competence, including experience delivering planned and reactive track maintenance, inspection regimes to NR/L2/TRK standards, fault rectification, and compliance with railway safety requirements • Resource capacity and resilience, including access to suitably qualified and certified personnel, plant, vehicles, and specialist equipment, and the ability to respond to unplanned and emergency interventions • Supply chain resilience, including subcontracting arrangements, availability of materials, and contingency planning for disruption, adverse weather, or access constraints • Opportunities for SME participation, either as principal contractors, regional delivery partners, or specialist subcontractors supporting defined elements of the service • Available digital and asset management solutions, including inspection technologies, condition monitoring tools, performance reporting, KPI and SLA management, and integration with asset management systems • Sustainability and social value opportunities, including low-carbon working practices, efficient possession planning, waste reduction, reuse or recycling of materials, and support for local employment and skills development • Commercial and pricing models, including schedule-of-rates, lump-sum or activity-based pricing, call-off arrangements, and mechanisms for managing cost certainty, productivity, and performance Suppliers will be invited to review PME documentation and submit responses to a structured set of questions. EMR will review all feedback received and use the information gathered to refine the scope of services, technical specification, commercial structure, and evaluation criteria for the future procurement. Participation in this PME does not guarantee involvement in the subsequent procurement and is not a mandatory requirement for bidding. Feedback gathered during the PME will be analysed and used to inform the final ITT documentation. Once finalised, the procurement opportunity will be formally advertised and competed via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency, governance, and assurance requirements. Expressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses. Interested parties are requested to complete the questionnaire available on the portal https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2287&Culture=en-GB

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a64
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072817-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50225000 - Railway-track maintenance services

Notice Value(s)

Tender Value
£2,368,000 £1M-£10M
Lots Value
£2,368,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
28 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Dec 2026 - 2 Dec 2028 1-2 years
Recurrence
2029-01-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT UK EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 3AG
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLF East Midlands (England)
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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