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Supply and Delivery of AdBlue/ PS0025

TRANSPORT UK EAST MIDLANDS LIMITED

This public procurement record has 2 releases in its history.

Tender

03 Sep 2026 at 20:32

UK4 - Tender Notice
Planning

15 May 2026 at 16:56

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Transport UK East Midlands Limited, trading as East Midlands Railway, is seeking a business-critical bulk supply and delivery service for AdBlue (AUS 32), supporting diesel and bi-mode trains. The requirement covers supply to two operational depots: Etches Park in Derby, where there are two 15,000-litre bulk tanks feeding a shared extraction tank, and Cricklewood, which has a 2,500-litre backup tank. Other locations may be added during the contract. The scope includes stock monitoring and, where required, tank and site support. The buyer may also purchase additional tanks in future. This is a services procurement in the utilities sector, covering supply-chain, logistics, fuel-management and related site-support activity across East Midlands Railway operations.

The procurement has reached tender: East Midlands Railway has invited offers through an open competitive flexible procedure. It is a two-stage process. Stage 1 requires an initial tender, pricing schedule and mandatory pre-selection questionnaire, with qualifying bidders progressing to negotiations or dialogue before a final revised tender. The contract is estimated at £596,000 excluding VAT, or £715,200 including VAT. Bids are due by 5 October 2026 at 11:00, with the award decision due by 1 February 2027. The contract period is from 1 February 2027 to 1 February 2029, with two optional one-year extensions potentially running to 31 January 2031. Evaluation is 70% price and 30% quality; bidders must pass mandatory requirements and achieve at least 65% overall at Stage 1.

This opportunity suits SMEs and established suppliers able to provide reliable bulk AdBlue logistics in a safety-critical rail environment. Strong candidates will need capacity to maintain stock across multiple depots, coordinate deliveries and support continuity where inadequate supplies could disrupt fleet operations and emissions compliance. Relevant capability includes managing bulk tanks, tank installation or supply, site support, stock monitoring, telemetry, forecasting and performance reporting. The requirement also favours suppliers with resilient supply chains, contingency arrangements, suitable geographic coverage and effective risk mitigation. Experience of rail, transport, fuel or other operationally critical environments would be relevant, alongside low-carbon logistics, waste reduction and environmentally responsible packaging. Collaborative delivery or subcontracting models may also suit capable specialist providers.

How relevant is this notice?

Notice Information

Notice Title

Supply and Delivery of AdBlue/ PS0025

Notice Description

East Midlands Railway (EMR) requires the ongoing supply and delivery of AdBlue (AUS 32) to support the operation of diesel and bi mode rolling stock across all operational operations across Etches Park (Derby) and Cricklewood depots but other locations could be added throughout the lifetime of the contract. There are 2 x 15,000 litre bulk tanks (these tanks feed into one for extraction of AdBlue) at Etches park and a further 2,500 litre tank at Cricklewood which is used as a back up fuelling location. EMR may wish to also purchase tanks from you in the future The Contract will replace an existing arrangement and this contract award is intended for January 2027 to allow sufficient time for mobilisation and transition activities. The scope of the Contract includes bulk AdBlue supply, stock monitoring arrangements, and associated tank and site support where required. EMR may wish to purchase tanks from you on a future date , Pricing will be required but not evaluated The service is business critical. Any failure to maintain adequate AdBlue stock levels may result in fleet withdrawal, operational disruption, and non compliance with emissions requirements.

Lot Information

Lot 1

Options: The right to additional purchases while the contract is valid. Any compliant option for additional or repeat goods, services or works following contract expiry will be considered only in accordance with the Procurement Act 2023 and EMR governance.

Renewal: The Contract duration will be Contract term: Initial period of 2 years, with the option to extend for two additional 1-year periods (2+1+1). EMR may also, where permitted under the Procurement Act 2023, award additional or repeat goods, services or works in accordance with applicable legislation.

Planning Information

The purpose of this PME is to support the development of the future ITT by: • Understanding supplier capability, capacity, and experience in delivering AdBlue within a safety-critical rail environment • Assessing supply chain resilience, contingency planning, geographic coverage, and risk mitigation arrangements • Exploring opportunities for SME participation, either as prime contractors or through subcontracting and collaborative models • Identifying telemetry, monitoring, and stock management solutions to support visibility, forecasting, and performance reporting • Understanding sustainability opportunities, including low-carbon logistics, waste reduction, and environmentally responsible packaging • Gaining insight into commercial and pricing models, including bulk supply, managed service options, indexation, and cost drivers Suppliers will be invited to review PME documentation and provide responses to a set of market-focused questions. EMR will review all feedback received and use this information to refine the scope, service requirements, commercial structure, and evaluation methodology for the future procurement. Participation in this PME does not guarantee inclusion in the subsequent procurement process and is not a precondition for bidding. Feedback from the PME will be analysed and used to inform the final ITT documentation. Once finalised, the opportunity will be formally advertised and competed via Find a Tender, in accordance with the Procurement Act 2023 and applicable transparency requirements. Expressions of Interest in the PME will be managed through EMR's WAX procurement portal. Interested parties will need to be registered on WAX to access the PME documentation and submit their responses.https://eastmidlandsrailway.medius-s2c.com/S2C/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=2288&Culture=en-GB

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069a6c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083677-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

76 - Services related to the oil and gas industry

CPV Codes

76000000 - Services related to the oil and gas industry

Notice Value(s)

Tender Value
£596,000 £500K-£1M
Lots Value
£596,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
5 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 1 Feb 2029 2-3 years
Recurrence
2029-02-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT UK EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC4A 3AG
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Castle Baynard
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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