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Collection and reprocessing of Cardboard

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

18 Aug 2026 at 11:51

UK6 - Contract Award Notice
Tender

19 May 2026 at 11:56

UK4 - Tender Notice
Summary of the contracting process

City & County of Swansea procured services to collect and reprocess baled cardboard from the council’s Household Waste Recycling Centres and commercial collections across Swansea. The cardboard is collected from businesses, then baled and stored before collection by the reprocessor. The requirement covers refuse recycling and related waste services, with the material handled within Swansea. The council reported collecting around 2,600 tonnes of cardboard boxes from businesses in 2023/24, although this is an indicative quantity rather than a guaranteed volume. The work is therefore suited to an operator able to manage baled cardboard collections, reprocessing and recycling outcomes for both household recycling-centre material and commercial sources. The buyer is the City & County of Swansea, a Welsh local authority.

This completed, above-threshold procurement used an open procedure. One lot was evaluated on 54% price and 46% quality, with quality covering service delivery, contract monitoring and communication, contingency planning, contamination, moisture acceptance and charging arrangements, and the guaranteed recycling rate. Four bids reached the final stage, including four from SMEs. The contract was awarded to P W Commercial Company Limited on 18 August 2026 for £1,213,333.33 excluding VAT, or £1,456,000 including VAT. The awarded contract period runs from 1 September 2026 to 1 September 2028, with an option to extend by up to 60 months, to a maximum extent of 1 September 2033. The standstill period ends on 27 August 2026, and signature was scheduled for 1 September 2026.

This procurement shows demand for a specialist cardboard reprocessor able to provide reliable collections from recycling centres and commercial premises, handle baled material and demonstrate a credible recycling route. A future competitor would need robust operational capacity for variable tonnages, clear arrangements for collection and storage, and controls for contamination and moisture. The evaluation places substantial weight on service delivery, contract monitoring, communication and contingency planning, so evidence of dependable customer and contract management would matter. Suppliers should also be able to explain moisture acceptance limits, the financial treatment of loads affected by high moisture, and how the guaranteed recycling rate is calculated. The opportunity was identified as suitable for SMEs and voluntary, community or social enterprises, indicating that smaller capable operators could compete.

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Notice Information

Notice Title

Collection and reprocessing of Cardboard

Notice Description

Swansea Council is seeking to procure services for the collection and reprocessing of baled cardboard collected via the Household Waste Recycling Centres (HWRC's) and commercial collections. In 2023/24 the council collected around 2,600 tonnes of cardboard boxes from businesses throughout the county. The cardboard is baled and stored prior to collection by the re-processor. However, the Council cannot guarantee the quantity to be collected, and it is intended as a guide only and no warranty is given that such tonnages stated will be achieved or available during the contract period.

Lot Information

Lot 1

Renewal: Extention option available up to 60 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069bc2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078482-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
£1,183,000 £1M-£10M
Lots Value
£1,183,000 £1M-£10M
Awards Value
£1,213,333 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
18 Aug 20264 weeks ago
Submission Deadline
26 Jun 2026Expired
Future Notice Date
Not specified
Award Date
18 Aug 20264 weeks ago
Contract Period
1 Sep 2026 - 1 Sep 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

P W COMMERCIAL COMPANY LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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