Planning

Patent Renewal Management Service

ASTON UNIVERSITY

This public procurement record has 1 release in its history.

Planning

20 May 2026 at 09:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Aston University, a sub-central government public authority located in Birmingham, is in the planning stage of procuring a Patent Renewal Management Service. This procurement relates to the legal services industry and involves managing the renewal of patents across the University's global intellectual property portfolio. The pre-market engagement stage invites feedback via a Request for Information (RFI) to understand market capabilities, service delivery models, and pricing structures. Businesses interested need to submit their responses by 1st June 2026. The procurement process aims to ultimately result in a contract covering approximately 75 active patents, with the contract period expected to start on 1st September 2026 and potentially extending until 31st August 2031.

This tender presents business growth opportunities for firms specialising in legal services, particularly those with expertise in intellectual property and patent management. It is well-suited for small and medium-sized enterprises (SMEs) with experience in monitoring patent renewals, providing periodic schedules, and executing renewals within various jurisdictions. Companies capable of offering consolidated invoicing, financial reporting, and robust record maintenance systems can benefit from consolidating their client portfolios. As Aston University seeks to streamline their services under a single contract, businesses with comprehensive service offerings and efficient implementation capabilities will have a competitive advantage in responding to this procurement opportunity.

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Notice Information

Notice Title

Patent Renewal Management Service

Notice Description

Aston University is seeking to procure a Patent Renewal Management Service. To assist with the initial stages of planning, the service is expected to include: * Monitoring of patent renewal deadlines across multiple jurisdictions * Provision of periodic renewal schedules * Execution of patent renewals in line with Aston University instructions * Consolidated invoicing and financial reporting * Forecasting of future renewal costs * Maintenance of records and provision of supporting documentation The service will apply to a global portfolio of approximately 75 active patents. Please note, this scope is subject to change.

Planning Information

Aston University is beginning the pre-market engagement process in relation to its patent renewal management requirements. The University is considering the procurement of a centralised service to manage patent renewals across its global intellectual property portfolio. This may be delivered through a single contract. Aston is inviting responses to a Request for Information (RFI) to obtain feedback from the market. This will help the University to better understand: • Available service delivery models • Pricing structures and potential efficiencies • Implementation requirements and onboarding processes • Market capability and capacity The information gathered will be used to inform the specification, procurement strategy, and route to market. Suppliers are also invited to highlight any aspects of the proposed scope that may restrict competition or present delivery challenges. The information being requested is as follows: 1. Supplier Name, Address and Company Registration no 2. If approved, how long would implementation take and what would need to be provided from Aston? 3. Please provide information on how the service would function 4. What would be the expected or required process and deadlines for approving renewals 5. Is there any more detail or specifications you would need to submit a bid? Please submit your responses to procurement@aston.ac.uk by 17:00 on 01/06/2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069cc1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046125-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79100000 - Legal services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 May 20263 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 20262 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ASTON UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B4 7ET
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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