D3 Tenders | The Provision of a Rapid Deployable Air Raid Warning System

Notice Information

Get alerts for notices like these

Notice Title

The Provision of a Rapid Deployable Air Raid Warning System

Notice Description

REQUIREMENT INFORMATION Once all documentation is finalised, the Authority expect this requirement to be acquired through a competitive procurement run under the Procurement Act 2023. The contract is valued at PS800k Ex VAT over a term of 5 years. It is assessed that this requirement will be VAT exempt as the product and service will be delivered directly to Cyprus. Anticipated Contract Start Date - September 2026 There is a need to supplement the Air Raid Warning Sirens that are currently in place at RAF Akrotiri. The requirement is for Air Raid Warning Sirens that can cover the distance of RAF Akrotiri and Akrotiri Village for community warning by delivering: a. Distinct alert tones (e.g., air raid/imminent threat and all-clear). b. Live and recorded voice announcement functionality The procurement will include supply, commissioning, documentation, training, warranty, and through-life support activities required to deliver and sustain the capability. The system must be portable and operate independent of any fixed infrastructure installations. Further information will be provided within the Statement of Requirement should the Authority choose to move forward with the tender.

Planning Information

The purpose of this Preliminary Market Engagement Notice (PMEN) is to notify the market of an upcoming tender for the The Provision of a Rapid Deployable Air Raid Warning System. Please note the following general conditions: • This PMEN will help us to refine the requirement and conduct market research. • We reserve the right not to proceed with this procurement. Nothing shall constitute a commitment to instigating a formal procurement process. • Any and all costs associated with the production of such a response either to the PMEN or any resultant competition must be borne by the Supplier. The Authority will not contribute in any way to meeting production costs of any response. • Information contained within this document is confidential and must not be revealed to any third party without prior written consent from us. • No down-selection of Potential Providers will take place as a consequence of any responses or interactions relating to this PMEN. • We expect that all responses to this PMEN will be provided by Potential Providers in good faith to the best of their ability in the light of information available at the time of their response. • No information provided by a Potential Provider in response to this PMEN will be carried forward, used or acknowledged in any way for the purpose of evaluating the Potential Provider, in any subsequent formal procurement process that may take place. • Should a Potential Provider fail to respond to this Supplier Questionnaire, it will not affect any further participation in any possible future procurement for this capability. OUR AIMS – WHAT WE WANT TO ACHIEVE • Provide the Authority with an understanding of the depth of the market prior to tender. • Have a higher chance of creating a competitive tendering environment and ensuring a higher level of response to the resultant procurement. • Understand Industry’s viewpoints on significant risks and reducing the need for future amendments and associated costs. • Determine the most appropriate tender evaluation criteria and terms and conditions. WHAT WE ARE LOOKING FOR 1. Where possible, are you able to provide a submission of a rough order of magnitude in regard to how much it would cost to fulfil this requirement in full, for 5 years. 2. Do any potential providers have the current capacity to deliver the capabilities? If a potential provider has a solution or is willing to develop a solution that fulfils the requirement, please provide a summary of the solution. 3. Are there any major pit falls, issues or risks with the requirement? 4. What are the most applicable social value missions and outcomes that be achieved in fulfilment of the requirement? (Please see 2025-02-11 PPN 002 The social value model (2).docx 5. Are there any outcomes that provide tenderers the best opportunity to deliver greater benefit to social, economic and the environment missions and outcomes through the performance of the potential contract than other outcomes listed in the above link? POTENTIAL PROVIDER QUESTIONS AND CLARIFICATIONS • To ensure that all Potential Providers have equal access to information regarding this Procurement, responses to questions raised by Potential Providers will be published in a questions and answers document, which will be available through the Defence Sourcing Portal (DSP) . • Responses to questions will not identify the originator of the question. If a Potential Provider wishes to ask a question or seek clarification without the question and answer being published in this way, then the Potential Provider must notify us and provide its justification for withholding the question and any response. If the Authority does not consider that there is sufficient justification for withholding the question and the corresponding response, the Potential Provider will be invited to decide whether: o the question/clarification and the response should in fact be published; or o It wishes to withdraw the question/clarification. INSTRUCTIONS FOR COMPLETION AND RETURN Answers should be limited to a maximum of one side of A4 per question, using Ariel Font, Size 11. Once completed please save as a PDF file and return to: scott.wallace124@mod.gov.uk Completed questionnaires should be returned by no later than 2nd June 2026. Along with your completed responses you are invited to provide any marketing material/information that would help the MOD understand more about your organization and the market you operate in. Please note that failure to respond to this Supplier Questionnaire will not affect any further participation in any possible future procurement for this capability.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-069cf0
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/046194-2026
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: UK2 - Preliminary Market Engagement Notice
Procurement Type: Standard
Procurement Category: Goods
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: SME, VCSE
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32340000 - Microphones and loudspeakers

32342000 - Loudspeakers

32342412 - Speakers

Notice Value(s)

Tender Value: £800,000 £500K-£1M
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 20 May 20263 days ago
Submission Deadline: Not specified
Future Notice Date: 8 Jun 20263 weeks to go
Award Date: Not specified
Contract Period: 31 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence: Not specified

Notice Status

Tender Status: Planning
Lots Status: Planning
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: MINISTRY OF DEFENCE
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: EPISKOPI
Postcode: BFP O53
Post Town: Not specified
Country: Not specified
Major Region (ITL 1): Not specified
Basic Region (ITL 2): Not specified
Small Region (ITL 3): Not specified
Delivery Location: Not specified
Local Authority: Not specified
Electoral Ward: Not specified
Westminster Constituency: Not specified

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/046194-2026
20th May 2026 - Preliminary market engagement notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069cf0-2026-05-20T10:52:09+01:00",
    "date": "2026-05-20T10:52:09+01:00",
    "ocid": "ocds-h6vhtk-069cf0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHVX-4316-ZVGZ",
            "name": "Ministry of Defence",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHVX-4316-ZVGZ"
            },
            "address": {
                "streetAddress": "HQ British Forces Cyprus",
                "locality": "Episkopi",
                "postalCode": "BFPO 53",
                "country": "CY",
                "countryName": "Cyprus",
                "region": "CY"
            },
            "contactPoint": {
                "email": "scott.wallace124@mod.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/ministry-of-defence",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHVX-4316-ZVGZ",
        "name": "Ministry of Defence"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The purpose of this Preliminary Market Engagement Notice (PMEN) is to notify the market of an upcoming tender for the The Provision of a Rapid Deployable Air Raid Warning System. Please note the following general conditions: * This PMEN will help us to refine the requirement and conduct market research. * We reserve the right not to proceed with this procurement. Nothing shall constitute a commitment to instigating a formal procurement process. * Any and all costs associated with the production of such a response either to the PMEN or any resultant competition must be borne by the Supplier. The Authority will not contribute in any way to meeting production costs of any response. * Information contained within this document is confidential and must not be revealed to any third party without prior written consent from us. * No down-selection of Potential Providers will take place as a consequence of any responses or interactions relating to this PMEN. * We expect that all responses to this PMEN will be provided by Potential Providers in good faith to the best of their ability in the light of information available at the time of their response. * No information provided by a Potential Provider in response to this PMEN will be carried forward, used or acknowledged in any way for the purpose of evaluating the Potential Provider, in any subsequent formal procurement process that may take place. * Should a Potential Provider fail to respond to this Supplier Questionnaire, it will not affect any further participation in any possible future procurement for this capability. OUR AIMS - WHAT WE WANT TO ACHIEVE * Provide the Authority with an understanding of the depth of the market prior to tender. * Have a higher chance of creating a competitive tendering environment and ensuring a higher level of response to the resultant procurement. * Understand Industry's viewpoints on significant risks and reducing the need for future amendments and associated costs. * Determine the most appropriate tender evaluation criteria and terms and conditions. WHAT WE ARE LOOKING FOR 1. Where possible, are you able to provide a submission of a rough order of magnitude in regard to how much it would cost to fulfil this requirement in full, for 5 years. 2. Do any potential providers have the current capacity to deliver the capabilities? If a potential provider has a solution or is willing to develop a solution that fulfils the requirement, please provide a summary of the solution. 3. Are there any major pit falls, issues or risks with the requirement? 4. What are the most applicable social value missions and outcomes that be achieved in fulfilment of the requirement? (Please see 2025-02-11 PPN 002 The social value model (2).docx 5. Are there any outcomes that provide tenderers the best opportunity to deliver greater benefit to social, economic and the environment missions and outcomes through the performance of the potential contract than other outcomes listed in the above link? POTENTIAL PROVIDER QUESTIONS AND CLARIFICATIONS * To ensure that all Potential Providers have equal access to information regarding this Procurement, responses to questions raised by Potential Providers will be published in a questions and answers document, which will be available through the Defence Sourcing Portal (DSP) . * Responses to questions will not identify the originator of the question. If a Potential Provider wishes to ask a question or seek clarification without the question and answer being published in this way, then the Potential Provider must notify us and provide its justification for withholding the question and any response. If the Authority does not consider that there is sufficient justification for withholding the question and the corresponding response, the Potential Provider will be invited to decide whether: o the question/clarification and the response should in fact be published; or o It wishes to withdraw the question/clarification. INSTRUCTIONS FOR COMPLETION AND RETURN Answers should be limited to a maximum of one side of A4 per question, using Ariel Font, Size 11. Once completed please save as a PDF file and return to: scott.wallace124@mod.gov.uk Completed questionnaires should be returned by no later than 2nd June 2026. Along with your completed responses you are invited to provide any marketing material/information that would help the MOD understand more about your organization and the market you operate in. Please note that failure to respond to this Supplier Questionnaire will not affect any further participation in any possible future procurement for this capability.",
                "dueDate": "2026-06-02T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "046194-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/046194-2026",
                "datePublished": "2026-05-20T10:52:09+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "715861479",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "The Provision of a Rapid Deployable Air Raid Warning System",
        "description": "REQUIREMENT INFORMATION Once all documentation is finalised, the Authority expect this requirement to be acquired through a competitive procurement run under the Procurement Act 2023. The contract is valued at PS800k Ex VAT over a term of 5 years. It is assessed that this requirement will be VAT exempt as the product and service will be delivered directly to Cyprus. Anticipated Contract Start Date - September 2026 There is a need to supplement the Air Raid Warning Sirens that are currently in place at RAF Akrotiri. The requirement is for Air Raid Warning Sirens that can cover the distance of RAF Akrotiri and Akrotiri Village for community warning by delivering: a. Distinct alert tones (e.g., air raid/imminent threat and all-clear). b. Live and recorded voice announcement functionality The procurement will include supply, commissioning, documentation, training, warranty, and through-life support activities required to deliver and sustain the capability. The system must be portable and operate independent of any fixed infrastructure installations. Further information will be provided within the Statement of Requirement should the Authority choose to move forward with the tender.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32340000",
                        "description": "Microphones and loudspeakers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32342000",
                        "description": "Loudspeakers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "32342412",
                        "description": "Speakers"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "CY",
                        "country": "CY",
                        "countryName": "Cyprus"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 800000,
            "amount": 800000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2031-08-31T23:59:59+01:00"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-06-08T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}