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WLC Hire of Welfare Cabins and Lockable Storage Containers

West Lothian Council

This public procurement record has 2 releases in its history.

Award

07 Aug 2026 at 12:50

Award Notice
Tender

20 May 2026 at 16:37

Tender Notice
Summary of the contracting process

West Lothian Council procured the hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets, classified as modular and portable buildings (CPV 44211100). The equipment is primarily for building and works sites, but may also be used by other council divisions. The contract covers the council’s geographical area of West Lothian, with the council able to place orders across its divisions. The requirement includes servicing and support for the hired units, with drying cabins included as an optional priced service. Toilet cleaning, water provision, waste removal and internal generator work form part of the wider requirement and may involve subcontracting. The council is based at West Lothian Civic Centre in Livingston.

This was an awarded, completed open procedure. One supplier, Sibcas Limited, was selected, and the contract is active. The contract was signed on 4 August 2026. It is for three years from 1 August 2026, with up to two one-year extension periods, subject to agreed performance indicators. The awarded contract value is £1,500,000 including the single lot. Evaluation weighted price at 70%; quality covered the method statement, emergency calls, collaborative working, performance monitoring, customer service, community benefits and Fair Work First. Three electronic bids were received, including two from SMEs. Participation required relevant trade or professional registration, financial stability, employer’s liability insurance of £10 million, public liability insurance of £5 million and valid motor insurance. Two relevant experience examples and ISO 14001 or EMAS certification were also required.

This procurement indicates established council demand for a supplier able to provide a managed fleet of welfare cabins, lockable storage containers and chemical toilets for construction and works environments. A credible future competitor would need reliable delivery and collection, responsive emergency support, effective servicing and customer management, and the capacity to supply equipment across West Lothian. Evidence should cover comparable contracts, qualified technicians, quality-control arrangements, technical facilities, equipment, supply-chain tracking and environmental management. The buyer also expects monitoring against delivery and collection performance indicators, electronic ordering, and staff names and qualifications. Relevant suppliers should be able to manage toilet cleaning, water and waste services and internal generators, either directly or through controlled specialist subcontractors, while demonstrating financial resilience and responsible employment practices.

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Notice Information

Notice Title

WLC Hire of Welfare Cabins and Lockable Storage Containers

Notice Description

Award of a 3 year contract for hire, delivery and servicing of welfare cabins, lockable storage containers and chemical toilets mainly for building and works sites, but potentially for use by other areas of the council. There will be the possibility to extend contract for a further 2 years

Lot Information

Lot 1

West Lothian Council is awarding a single supplier for the hire of Welfare Cabins and Lockable Storage Containers under a Contract which will be open to all Council divisions for participation. The period of the Contract shall be three years commencing 01 August 2026, with the Council option for a further two one-year extension periods. The continuation of the Contract is subject to the agreed Key Performance Indicators being met throughout the period of the Contract. Typical Annual Spend recently has been around 300,000GBP but there is no guarantee as to the volume of business to be awarded under this Contract. The award of a contract shall not obligate the Authority to place any order. The quantities stated in the tender documents are approximate and provisional and may be used for evaluation purposes only and are not to be held as binding on the Authority in any way.

Options: Pricing for drying cabins included but will not be part of the evaluation as it is recognised not all tenderers may be able to offer this option.

Renewal: Allowance for up to 24 month of extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-069e11
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075279-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

CPV Codes

44211100 - Modular and portable buildings

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,500,000 £1M-£10M

Notice Dates

Publication Date
7 Aug 20261 months ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Initial Contract Length 3 years Contract Extension Period up to 24 months of extension available If the full term is reached this will be re-advertised in April 2031

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVINGSTON
Postcode
EH54 6FF
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM14 West Lothian
Delivery Location
TLM78 West Lothian
Local Authority
West Lothian
Electoral Ward
Livingston South
Westminster Constituency
Livingston

Supplier Information

Number of Suppliers
1
Supplier Name

Sibcas Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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