Diocese of Coventry Master Vendor Supply

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-069fe8-2026-05-21T16:36:12+01:00",
    "date": "2026-05-21T16:36:12+01:00",
    "ocid": "ocds-h6vhtk-069fe8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PPRM-9434-VNYQ",
            "name": "PHP Law LLP",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPRM-9434-VNYQ"
            },
            "address": {
                "streetAddress": "Unit 3 The Brutus Centre Station Road Totnes",
                "locality": "Totnes",
                "postalCode": "TQ9 5RW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Josie Medforth",
                "email": "josie.medforth@phplaw.co.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement Consultant"
        },
        {
            "id": "GB-PPON-PBJV-7557-VVPT",
            "name": "Diocese of Coventry",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBJV-7557-VVPT"
            },
            "address": {
                "streetAddress": "St James' CofE Academy, Barbridge Road",
                "locality": "Bulkington, Bedworth",
                "postalCode": "CV12 9PF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "name": "Debs Bacon",
                "email": "Deb.Bacon@covmat.org"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBJV-7557-VVPT",
        "name": "Diocese of Coventry"
    },
    "planning": {
        "noEngagementNoticeRationale": "The requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known."
    },
    "tender": {
        "id": "DCMAT01.05",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Diocese of Coventry Master Vendor Supply",
        "description": "A Managed Vendor Provider will take responsibility for providing the Trust with recruitment services to meet their supply needs, including the sourcing, engagement and administration of the supply staff through standardised processes and use of technology. A Master Vendor Provider shall provide supply staff directly from their own pool of staff and then has the option of managing supplementary supply through an approved Sub-Vendor supply chain. The Supplier will manage provision of Supply Teachers, Education Support Staff and other temporary staffing services. The Trust contracts only with the Master Vendor, and the Master Vendor is responsible for managing their Sub-Vendor supply chain.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79620000",
                        "description": "Supply services of personnel including temporary staff"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG33",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 6000000,
            "amount": 5000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105713&TID100110837&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-06-30T11:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-06-30T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-07-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "LOT-0000",
                "status": "active",
                "value": {
                    "amountGross": 6000000,
                    "amount": 5000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Master Vendor Requirements 14.0% Supply Chain Engagement 8.0% Supply Chain Engagement 8.0% Provision of Temporary Workers 12.0% Vetting Processes 10.0% Contract Mobilisation & Management 8.0% Total % 60.0%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "The evaluation will be on the average of the following: Average Total Pay Rate Charge to the School Per Staff Member Average Estimated Take Home Rate per Staff Member - MSP Average Mark Up (Overheads, Direct Fill Margin, Agency profit, Management Charges, Statutory Sick Pay etc) Per Staff Member Average MSP Booking Fee",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer's accounts to determine a Tenderer's financial standing. This will incorporate credit checks and a financial appraisal. To constitute a pass, tenderers must: a) Complete a credit check & financial appraisal. No outstanding CCJ's or bankruptcy must be shown. A financial appraisal will be based upon the organisations gearing ratio, acceptable rates are around a target of 2:1 Any answers which lead the Trust, acting reasonably, to conclude, considering the risk that the relevant answer suggests about the Tenderer's ability to properly perform the specification, then the Tenderer may be rejected."
                        },
                        {
                            "type": "technical",
                            "description": "The three contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer's established past experience in similar and relevant projects/contracts for delivering a master vendor model in the education sector A Provider and a Sub-Vendor agency must be accredited by one of these bodies: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00Z",
                    "endDate": "2029-08-31T23:59:59+01:00",
                    "maxExtentDate": "2031-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two furtehr one year extensions (3+1+1)"
                },
                "hasOptions": true,
                "options": {
                    "description": "To include additional schools that join the Trust and add in additional job categories when required"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "047364-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/047364-2026",
                "datePublished": "2026-05-21T16:36:12+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-01-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Invoices are to be submitted in arrears in a format agreed by the Trust. The Provider must ensure that invoices are raised without delay. Payments will be made by BACS. Invoices shall be supported by detailed electronic information in a format as agreed with the Trust."
        },
        "riskDetails": "1. Supply Availability and Fulfilment Risk 2. Over-Reliance on Sub-Vendor Supply Chain 3. Rate and Commercial Viability Risk 4. Candidate Quality and Continuity Risk 5. Safeguarding and Compliance Risk 7. Operational Delivery and Responsiveness Risk 8. Performance Management 9. Financial Transparency and Charging Risk 10. Change Management and Transition Risk"
    },
    "language": "en"
}