Planning

Depot materials tender - running maintenance

WM TRAINS LIMITED

This public procurement record has 1 release in its history.

Planning

27 May 2026 at 10:29

UK1 - Pipeline Notice
Summary of the contracting process

The public procurement process initiated by WM Trains Limited involves a framework for the provision of depot consumables necessary for rolling stock running maintenance. This procurement is categorised under the railway industry, focusing on goods such as oils, lubricants, and filters. WM Trains Limited, a public undertaking located in Birmingham, United Kingdom, is the organising authority. The procurement is currently at the planning stage, with a future notice date set for 1st October 2026, and the framework agreement is set to commence on 1st April 2027, lasting until 1st April 2031, with potential extension up to 2035. An open procedure will be used, providing a platform for competitive bidding.

This tender presents significant growth opportunities for businesses in the manufacturing and supply of railway and tramway rolling stock components. The suitability criteria indicate openness to small and medium enterprises, expanding the tender's appeal to a range of suppliers capable of delivering depot consumable goods. With a total gross estimated contract value of £9,627,868, businesses with expertise in oils, lubricants, and maintenance materials for trains will find this tender particularly suitable for expanding their market reach in the rail transportation sector. The involvement of multiple potential calling authorities, including Network Rail and Train Operating Companies, broadens the scope for partnerships and sustained business growth.

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Notice Information

Notice Title

Depot materials tender - running maintenance

Notice Description

Framework for the provision of but not limited to depot consumables such as oils and lubricants, filters, greases, and other materials for rolling stock running maintenance. Additional information Where used throughout this notice, the meaning of Train Operating Companies includes all and any of those train operating companies who, currently or in the future, provide services for the carriage of passengers by railway: a) under a franchise agreement with the Secretary of State within the meaning of section 23(3) of the Railways Act 1993 or b) under, or secured under, the Secretary of State's duty in section 30(1) of the Railways Act 1993; or c) in accordance with legislation which supersedes or amends the powers referred to in a) and b), including where such powers are transferred from the Secretary of State to another body. A list of some of the current providers of services for the carriage of passengers by railway under these provisions can be found at https://www.gov.uk/guidance/public-register-of-rail passenger-contracts. (https://www.gov.uk/guidance/public-register-of-rail passenger-contracts.) Use and Access WM Trains is procuring on behalf of the Participating Authorities (as more particularly defined below) and will enter into the relevant framework agreement with the successful suppliers where such contract is awarded. The Participating Authorities (as more particularly defined below) are permitted to use the framework via subsequent call offs/schedule of works in accordance with section 1(3)(b) of the Procurement Act 2023. However, WM Trains is responsible for the conduct of the procurement throughout and all correspondence and communication from suppliers is to be solely with WM Trains. Participating Authorities In addition to WM Trains, the Participating Authorities who may call-off under this framework are: * the Train Operating Companies * Network Rail Infrastructure Limited * Any holders of a passenger licence or a station licence granted pursuant to section 8 of the Railways Act 1993 and/or a passenger licence granted pursuant to regulation 6 of the Railway (Licensing of Railway Undertakings) Regulations 2005 * DFT Operator Limited (company number: 07141122) or a successor parent to a Train Operating Company Novation or Assignment The framework agreement may be novated or assigned by WM Trains to Train Operating Companies, or to DFT Operator Limited (company number: 07141122) or any successor parent company to a Train Operating Company, following a corporate restructuring or similar circumstance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a5bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049515-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34600000 - Railway and tramway locomotives and rolling stock and associated parts

Notice Value(s)

Tender Value
£8,023,224 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Oct 20264 months to go
Award Date
Not specified
Contract Period
31 Mar 2027 - 1 Apr 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WM TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B3 2ES
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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