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LED LIGHTING FOR THE PALACE THEATRE

Newark & Sherwood District Council

This public procurement record has 3 releases in its history.

Award

23 Sep 2026 at 10:33

UK7 - Contract Details Notice
Award

14 Aug 2026 at 12:44

UK6 - Contract Award Notice
Tender

01 Jun 2026 at 10:16

UK4 - Tender Notice
Summary of the contracting process

Newark and Sherwood District Council bought replacement LED lamps and light fittings for the Palace Theatre in Newark. The requirement was to supply LED equivalents for the theatre’s existing lamps and fittings, matching their current function and performance rather than redesigning the lighting scheme. The goods are intended to reduce energy use and running costs, improve reliability and cut ongoing maintenance. The council’s technical team is responsible for installation, so the purchased work was supply only; suppliers were not being asked to carry out installation. The procurement is for lighting equipment and electric lamps (CPV 31500000), with delivery in Newark and Sherwood.

The procurement is complete: Enlightened Lighting Limited was selected and the contract is active and signed. The award was made on 14 August 2026, the contract was signed on 21 September 2026, and its period runs from 1 October 2026 to 30 April 2027. The awarded contract value is £350,000 including VAT. This was a single-lot, open procedure. Seven bids reached the final stage, all from small and medium-sized enterprises. Price carried 90% of the evaluation weighting and social value 10%. The lot was identified as suitable for SMEs. The tender deadline was 1 July 2026; the deadline for questions was 22 June 2026.

For suppliers of theatre and performance-venue lighting, this award shows demand from Newark and Sherwood District Council for a substantial supply-only replacement of existing lamps and fittings. A credible competitor for a similar requirement would need to source LED products that match the function and performance of installed equipment, and to meet specifications set by the venue’s production team. The council intends its own technical staff to install the goods, so the relevant capability is product selection and supply rather than an installation workforce. The evaluation placed most weight on price, with a smaller but explicit social-value component; suppliers would need competitive pricing while also presenting a credible social-value offer. Seven final-stage bids, all from SMEs, show that smaller suppliers competed for this purchase.

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Notice Information

Notice Title

LED LIGHTING FOR THE PALACE THEATRE

Notice Description

This project involves the procurement of replacement LED lamps and light fittings throughout the Palace Theatre, with the aim of reducing energy consumption, lowering running costs, improving reliability, and minimising ongoing maintenance requirements. The scope covers the supply of suitable LED lamps and fittings, as specified by our Production Team. The approach is to replace existing units with LED equivalents, matching current lamps in terms of function and performance rather than redesigning the lighting scheme. Installation will be carried out in house by the Council's technical team, so this is for the supply of goods only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06a9f0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089986-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31500000 - Lighting equipment and electric lamps

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
£350,000 £100K-£500K
Awards Value
£350,000 £100K-£500K
Contracts Value
£350,000 £100K-£500K

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
1 Jul 2026Expired
Future Notice Date
Not specified
Award Date
14 Aug 20261 months ago
Contract Period
1 Oct 2026 - 30 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newark & Sherwood District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF15 North Nottinghamshire
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Supplier Information

Number of Suppliers
1
Supplier Name

ENLIGHTENED LIGHTING LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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