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QU1074736

Cheltenham Borough Council

This public procurement record has 1 release in its history.

Award

01 Jun 2026 at 15:50

Award Notice
Summary of the contracting process

Cheltenham Borough Council procured 12-month subscriptions for Microsoft M365, Power BI and Project licences. This is a software licensing requirement covering access to Microsoft productivity, business intelligence and project-management products, rather than software development or bespoke implementation. The services are for the council’s public-service operations. The procurement was arranged through a framework, indicating a requirement that can be fulfilled by an established technology licensing or reseller business with access to the relevant Microsoft products. The named supplier, Trustmarque Solutions Ltd, is based in York. The work is associated with Cheltenham Borough Council and the wider delivery area recorded for the requirement is in England. The procurement falls within public-sector purchasing arrangements covered by the Government Procurement Agreement.

The procurement is complete and has resulted in an active award and contract. It used a limited procedure without prior publication of a call for competition, with the stated rationale that it was awarded through a framework. The requirement was treated as a services procurement and evaluated on price. One bid was recorded. Trustmarque Solutions Ltd was awarded the requirement on 1 April 2026 for £120,006.63 excluding any separately stated tax treatment. The contract was signed on 1 April 2026. The procurement was presented as a single lot, although that lot is recorded as cancelled while the associated award and contract remain active. The contract covers the 12-month Microsoft M365, Power BI and Project subscription requirement.

This award demonstrates demand from Cheltenham Borough Council for a substantial, time-limited Microsoft licensing subscription covering workplace productivity, business intelligence and project-management tools. Suppliers best placed for a future requirement of this kind would be established Microsoft licensing specialists, authorised resellers or managed technology providers able to supply M365, Power BI and Project subscriptions through an eligible public-sector framework. Commercial credibility would depend on accurate licence selection, entitlement management, renewal control and the ability to support a council-scale user base. Because the recorded evaluation basis was price, competitors would also need disciplined subscription pricing, transparent licensing advice and efficient fulfilment. Experience supplying local authorities or other public bodies, together with a suitable framework route, would strengthen their position when this buyer’s requirement returns to market.

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Notice Information

Notice Title

QU1074736

Notice Description

Microsoft M365, Power BI, Project licences for 12 months subscription.

Lot Information

Lot 1

Microsoft M365, Power BI, Project licences for 12 months subscription.

Procurement Information

Awarded through framework.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06aaa6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051523-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212218 - License management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£120,006 £100K-£500K

Notice Dates

Publication Date
1 Jun 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cheltenham Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
N/A
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Trustmarque Solutions Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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