bpha - Cleaning Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06ab7b-2026-06-02T13:31:40+01:00",
    "date": "2026-06-02T13:31:40+01:00",
    "ocid": "ocds-h6vhtk-06ab7b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWDT-5224-RGBZ",
            "name": "Echelon Consultancy",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWDT-5224-RGBZ"
            },
            "address": {
                "streetAddress": "Echelon House, 219a Hatfield Road",
                "locality": "St Albans",
                "postalCode": "AL1 4TB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "name": "Joey Barron",
                "email": "joey@echelonconsultancy.co.uk",
                "telephone": "+44 1707339800"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "External procurement consultant appointed to administer the procurement process."
        },
        {
            "id": "GB-PPON-PMNG-1377-TBMJ",
            "name": "bpha",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMNG-1377-TBMJ"
            },
            "address": {
                "streetAddress": "Bedford Heights, Manton Lane",
                "locality": "Bedford",
                "postalCode": "MK41 7BJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH24"
            },
            "contactPoint": {
                "email": "OLI@ECHELONCONSULTANCY.CO.UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMNG-1377-TBMJ",
        "name": "bpha"
    },
    "planning": {
        "noEngagementNoticeRationale": "bpha is satisfied that there is a sufficiently sized market of potential bidders, and that the requirement itself is not of a complex nature."
    },
    "tender": {
        "id": "1385",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "bpha - Cleaning Services",
        "description": "bpha is seeking to appoint suitably qualified and experienced service providers for the provision of Communal Cleaning Services across its housing portfolio. The contract is divided into two lots: Lot 1 (Inner Circle) covering Bedford, Luton and Milton Keynes, including office cleaning at bpha's Bedford office; and Lot 2 (Outer Circle) covering Cambridge, Peterborough, Oxford and Towcester. Services to be delivered under the contract include communal cleaning of shared areas, window cleaning, bin area maintenance, ledge and facade cleaning, and gutter clearance across bpha's residential stock of over 20,000 homes. The contract has an estimated total value of PS733,000 per annum across both lots, with an initial term of three years and up to two optional 12-month extensions, giving a maximum total term of five years. Bidders may apply for one or both lots but may only be awarded one. BIDDERS SHOULD NOTE THAT THE WORDING IN THIS NOTICE REGARIDNG ONLY BEING ABLE TO BID FOR AND BE APPOINTED TO ONE LOT IS PARTIALLY INCORRECT. THERE IS A KNOWN ISSUE WITH FTS THAT DISALLOWS YOU FROM INPUTTING ACCURATE NUMBERS INTO THESE FIELDS. BIDDERS ARE PERMITTED TO BID FOR BOTH LOTS OF THIS TENDER, BUT MAY ONLY BE APPOINTED TO ONE.",
        "status": "active",
        "items": [
            {
                "id": "LOT-0001",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90612000",
                        "description": "Street-sweeping services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90650000",
                        "description": "Asbestos removal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90911300",
                        "description": "Window-cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0001"
            },
            {
                "id": "LOT-0002",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90911200",
                        "description": "Building-cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0002"
            }
        ],
        "value": {
            "amountGross": 4398000,
            "amount": 3665000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement is being delivered in two stages. The first, the Conditions of Participation Stage (CoPS), is the initial selection stage. bpha checks bidder eligibility and capability using past experience and organisational competence to create a credible shortlist. No pricing is assessed at this stage -- the focus is on compliance and quality to determine who progresses to the second stage. The second stage, the Final Tender Stage (FTS), invites shortlisted bidders to submit their detailed proposals and fully costed, binding commercial offers. bpha evaluates quality and price together to identify the preferred bidder(s), before proceeding to contract award and mobilisation."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=105980&TID100111098&B=",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-11-02T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-03T11:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-12-18T23:59:59Z"
        },
        "lots": [
            {
                "id": "LOT-0001",
                "title": "bpha - Cleaning Services",
                "description": "Inner Circle Bedford Luton Milton Keynes *This lot includes office cleaning services at bpha's office in Bedford",
                "status": "active",
                "value": {
                    "amountGross": 1759200,
                    "amount": 1466000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Listed in the tender documents"
                        },
                        {
                            "type": "technical",
                            "description": "Listed in the tender documents"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00Z",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is for an inital period of 3 years. There are then 2, 12 month extensions available subject to mutual agreement. The contract value listed on this notice is reflective of the 5 year period."
                }
            },
            {
                "id": "LOT-0002",
                "title": "Outer Circle",
                "description": "Outer Circle Cambridge Peterborough Oxford Towcester *This lot does not include office cleaning services",
                "status": "active",
                "value": {
                    "amountGross": 2638800,
                    "amount": 2199000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Listed in the tender documents."
                        },
                        {
                            "type": "technical",
                            "description": "Listed in the tender documents."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00Z",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract is for an initial period of 3 years. Then there are 2, 12 month extensions subject to mutual agreement. The contract values listed in this notice are reflective of the 5 year term."
                }
            }
        ],
        "lotDetails": {
            "maximumLotsBidPerSupplier": 1,
            "maximumLotsAwardedPerSupplier": 1
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "051891-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/051891-2026",
                "datePublished": "2026-06-02T13:31:40+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-06-02T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en"
}