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IT (Software Asset Compliance Management System)

Anchor Hanover Group

This public procurement record has 2 releases in its history.

Tender

17 Aug 2026 at 16:30

UK4 - Tender Notice
Planning

02 Jun 2026 at 17:24

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Anchor Hanover Group is seeking one supplier for an asset compliance management software system and associated services. The solution must support proactive, automated and auditable management of statutory compliance across Anchor’s asset portfolio, covering the current “big six” compliance areas and allowing future expansion. This is compliance software rather than general IT support, with the requirement classified as a compliance software package. Delivery is across Anchor’s asset portfolio in the United Kingdom. The opportunity covers both the software solution and its implementation and service delivery. It is likely to suit providers of established compliance, property or asset-management platforms that can support statutory compliance workflows for a large housing or asset-owning organisation.

The procurement has reached tender: Anchor Hanover Group has invited offers through an open competitive flexible procedure. Bids must be submitted electronically through Anchor’s e-sourcing platform. The enquiry deadline is 19 September 2026 at 23:59, and the tender submission deadline is 25 September 2026 at 23:59. The contract is scheduled to start on 11 January 2027, with an initial three-year term ending on 10 January 2030 and options for five further 12-month extensions, up to 10 January 2035. Estimated value is £1.5 million excluding VAT, or £1.8 million including VAT. Evaluation is 75% technical/quality and 25% commercial. The process includes PSQ, ITT and BAFO stages, with system demonstration and workshops before award, scheduled by 10 December 2026.

This opportunity suits software suppliers with a proven asset compliance management platform and experience delivering statutory compliance workflows at portfolio scale. Strong candidates will be able to provide proactive monitoring, automation and auditable records across multiple compliance areas, with a product that supports current requirements while allowing additional areas to be added. The process is suitable for small and medium-sized enterprises, but bidders should be prepared for a demanding competitive process: mandatory participation conditions and quality or solution questions are followed by a system demonstration, commercial pricing, workshops and a best-and-final offer stage. Suppliers able to demonstrate a mature product, reliable implementation capability and the capacity to support a large UK asset portfolio are well placed to compete.

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Notice Information

Notice Title

IT (Software Asset Compliance Management System)

Notice Description

Anchor intends to appoint one bidder who will be responsible for delivering the following goods and services: The contract will deliver an asset compliance management solution that enables proactive, automated, and auditable management of statutory compliance across our asset portfolio, supporting current "big 6" compliance areas and future expansion. The estimated spend over the maximum contract term is estimated to be between PS1m and PS1.5m (excluding VAT). The contract is scheduled to commence on 11.01.2027. The contract will be let for an initial period of 3 years, with the option to extend for a further five 12-month extensions (8 years in total) subject to performance and mutual agreement. The contract will be based on the following contract terms Anchor Standard Service contract.

Lot Information

Lot 1

Renewal: The contract will be let for an initial period of 3 years, with the option to extend for a further five 12-month extensions (8 years in total) subject to performance and mutual agreement.

Planning Information

Pre-market engagement will be in the form of a one hour presentation/webinar (with an opportunity for Q&A at the end) to interested parties giving an overview of our requirements which will start to form the basis of dialogue with interested parties. The online presentation/webinar will be held on MS Teams between 13.00 and 14.00 on the 16th June 2026. The link to join the presentation is below and those wishing to join are asked to email allen.norman@anchor.org.uk. This is not mandatory but is appreciated to give an indication of attendee numbers. Join: https://teams.microsoft.com/meet/35682528183878?p=5D10g6DbX7GiWttJAF Should you be unable to attend this meeting, we will be able to provide a recorded version after upon request. To help us refine our requirements we will be inviting all interested parties to submit a brief, 1-2 page Capability and Feedback Summary. Please structure your response around the following key areas based on the provided scope of requirements in the description and following our presentation: • Core Solution Alignment: A brief overview of your standard software capabilities and whether you can deliver our core compliance workflows out-of-the-box (SaaS) or via configuration • Delivery & Implementation Feasibility: A realistic estimation of your standard deployment, data migration, onboarding timelines and service wrap around including integrations/bespoke interfaces, testing and training • Market Feedback: Any constructive feedback on our draft scope, including identifying any requirements you view as overly restrictive, missing, or technically unviable Please respond by lunchtime 19th June 2026 to allen.norman@anchor.org.uk where Anchor will use a targeted approach to allocate slots and will prioritise suppliers whose 1-2 page Capability and Feedback Summaries most closely meet the above areas. This exercise is strictly for market research and requirement-gathering purposes. Your response will not be scored, graded, or used to select or disqualify suppliers for the future formal tender. Choosing not to submit a 1-2 page summary will not disadvantage your organisation in any future formal procurement process. Anchor will then be hosting a face to face 1-2-1 session at either Anchor Hanover Group Bradford or London Office dated 24th June 2026 (also 25th June 2026 depending on numbers) for some of the interested parties. This 1-2-1 session will include a short supplier presentation, interview questions (shared beforehand) and a demonstration of your system. This will be an opportunity for the market to have a two-way dialogue with the Anchor team to understand and help shape the requirements and strategy for the procurement and to also comment on the proposed procurement process. It will also allow Anchor to understand the capacity and capability of the market and the art of the possible. Any findings during these sessions which are relevant to the tender will be made clear and accessible to all participants during the submissions period. The procurement process is estimated to start early Aug 2026 with mobilisation starting early 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06abe5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078263-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48170000 - Compliance software package

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
£1,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 months ago
Submission Deadline
25 Sep 2026Expired
Future Notice Date
3 Aug 2026Expired
Award Date
Not specified
Contract Period
11 Jan 2027 - 10 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Anchor Hanover Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD1 2ST
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
Not specified
Local Authority
Bradford
Electoral Ward
City
Westminster Constituency
Bradford West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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