Planning

Market Engagement - Specialist Human Resources and Organisational Development (HR & OD) Support

WESTMINSTER CITY COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

04 Jun 2026 at 15:03

UK2 - Preliminary Market Engagement Notice
Planning

04 Jun 2026 at 14:57

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Westminster City Council is planning a procurement process aimed at acquiring specialist Human Resources and Organisational Development (HR & OD) support for its organisational transformation programme, "Fit for the Future 2030". This initiative is in the planning stage and involves a Pre-Market Engagement exercise to evaluate supplier interest and feasibility. The procurement is targeted for HR management consultancy services and the submission deadline for initial supplier feedback is Friday, 19th June 2026. The location of the procurement is London, and the process is expected to commence on 1st September 2026, concluding by the end of December 2026. The procurement approach may include call-off agreements through an existing framework or an open tender process.

This tender presents significant opportunities for businesses specialising in HR consultancy, particularly those experienced in organisational design, consultation processes, and delivery support within complex environments. Small and medium enterprises (SMEs) with capabilities in organisational restructuring and workforce planning are well-suited to participate as external providers. Westminster City Council seeks to augment their in-house capabilities with external expertise, expecting providers to demonstrate strong alignment with the organisation's values and operational practices. The indicative cost range for each commission lies between £190k to £275k, and suppliers will be expected to engage closely with the council to support and enhance service delivery.

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Notice Information

Notice Title

Market Engagement - Specialist Human Resources and Organisational Development (HR & OD) Support

Notice Description

Westminster City Council (WCC) is undertaking a Pre-Market Engagement (PME) exercise to test interest and feasibility for a proposed procurement exercise to secure specialist Human Resources and Organisational Development (HR & OD) support. This engagement is intended solely to: * Gauge initial supplier interest and experience * Sense checks the feasibility of the proposed delivery and commercial model * Identify market risks, opportunities and areas requiring clarification This notice does not constitute a call for competition, does not form part of any procurement process, and does not create any commitment on the part of WCC to proceed. 1. Context WCC is delivering a major organisational transformation programme (Fit for the Future 2030) involving changes to operating models, structures and ways of working at pace and scale. This includes service redesign, organisational restructuring, and the implementation of new operating models across multiple departments. The programme is characterised by: * Multiple concurrent transformation initiatives across services * Complex organisational design activity, often with interdependencies across functions * High levels of stakeholder engagement, including Members, Trade Unions and senior leadership * A requirement to deliver at pace, while maintaining strong employee relations and adherence to organisational values. HR & OD activity sits on the critical path to delivery, particularly in relation to organisational design, consultation, and implementation. While WCC has strong in-house capability, there is a need for time-limited, specialist surge capacity to support peak periods of design and delivery activity. WCC is therefore seeking to understand how external partners best support delivery of this work in a way could that complements in-house capability and maintains clear accountability within the organisation. Delivery Expectations While specific requirements will vary by commission, WCC anticipates that external HR & OD support would typically be required to deliver a combination of the following activities: a) Organisational Design & Restructuring * Supporting the design of target operating models and organisational structures * Developing role profiles, spans and layers, and grading approaches * Ensuring alignment between service design, workforce requirements and financial constraints b) Consultation & Implementation Support * Preparing consultation materials, documentation and timelines * Supporting managers through formal consultation processes * Advising on employee relations matters in complex and unionised environments * Tracking and managing implementation risks and dependencies Programme & Delivery Support * Managing discrete workstreams within broader transformation programmes * Providing delivery assurance and maintaining pace against milestones * Coordinating inputs across HR, OD, finance and service teams c) Specialist HR / OD Expertise * Providing subject matter expertise in areas such as workforce planning, job evaluation, and change management * Embedding best practice approaches to equality, diversity and inclusion throughout design and delivery Capability Transfer * Working alongside WCC teams to build internal capability and ensure sustainability of approach External providers would be expected to operate as an extension of WCC teams, working within established governance structures and maintaining clear alignment with organisational values and ways of working. External providers are asked to consider the proposed delivery model in the context of the typical activities and expectations outlined above, including the nature of organisational design, consultation and implementation support required. 2. Outline of the Proposed Model (for Market Testing) The emerging model being tested through this engagement is characterised by: * Call off only engagement via an existing compliant procurement framework or a service provision secured via Open tender * No guaranteed volume of work * Typical commissions of up to 3 months * Small, specialist pods (typically 3-4 FTE) deployed for defined purposes * External resources providing capacity, assurance and technical expertise only * All organisational design, decision making and consultation ownership retained by WCC. In additiona, there is strong, explicit expectations around: - Equality, Diversity and Inclusion - Values led practice (Our Westminster Way) - Operating effectively in unionised, high scrutiny environments An indicative cost envelope for a typical commission is expected to fall in the range of PS190k-PS275k, subject to scope and approval. 3. How to Participate External providers are invited to complete a short survey via a Request for Information (RFI) to provide their initial views (hosted on our procurement system 'Jaggaer'). Please visit this link: https://wcc.ukp.app.jaggaer.com/go/94430116019E8DCCF12C * Completion time: approximately 10 minutes * Responses will be treated in confidence and used only to inform WCC's thinking * Participation is voluntary and will not confer any advantage in any future procurement 4. Next Steps Subject to information received, WCC may: * Refine the proposed model and specification * Undertake further structured market engagement - i.e. a further invitation to a Market Engagement 'Teams' discussion * Proceed to a formal procurement via a compliant framework, or release an 'Open tender All suppliers responding will be kept informed of next steps via 'Jaggaer'. TIMETABLE Completed questionnaires must be submitted by Friday 19th June 2026, 1pm.

Planning Information

Suppliers are invited to complete a short survey via a Request for Information (RFI) to provide their initial views (Hosted on our procurement system ’Jaggaer’). Please register for an account here: https://wcc.ukp.app.jaggaer.com/ Use your account details to visit this link: https://wcc.ukp.app.jaggaer.com/go/94430116019E8DCCF12C •  Completion time: approximately 10 minutes •  Responses will be treated in confidence and used only to inform WCC’s thinking •  Participation is voluntary and will not confer any advantage in any future procurement Subject to information received, WCC may: •  Refine the proposed model and specification •  Undertake further structured market engagement – i.e. a further invitation to a Market Engagement ‘Teams’ discussion •  Proceed to a formal procurement via a compliant framework, or release an ‘Open tender All suppliers responding will be kept informed of next steps via ‘Jaggaer’. TIMETABLE Completed questionnaires must be submitted by Friday 19th June 2026, 1pm.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06adee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052987-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
£275,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 2026Today
Submission Deadline
Not specified
Future Notice Date
1 Aug 20262 months to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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