FRAMEWORK CONTRACT - PROVISION OF GENERAL MAINTENANCE WORKS FOR OFFICE AND RESIDENTIAL PROPERTIES AT BRITISH HIGH COMMISSION LUSAKA

Notice Information

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Notice Title

Notice Description

This procurement relates to the establishment of a framework agreement for the provision of general maintenance works at the British High Commission (BHC) Lusaka estate. The requirement covers both office and residential properties, ensuring that all facilities are maintained in a safe, functional, and compliant condition at all times. The procurement is based on the Terms of Reference (ToR), which define the service scope, performance standards, and delivery expectations for a comprehensive maintenance contract. The estate consists of 18 properties, including the BHC office, the High Commissioner's Residence, Leopards Green Compound (10 properties), and standalone residential houses. Procurement Approach The Foreign, Commonwealth & Development Office (FCDO) intends to appoint up to three (3) suitably qualified and experienced contractors under a multi-supplier framework agreement. This approach is designed to: * Ensure operational resilience and continuity of service * Provide flexibility and responsiveness across multiple sites * Enable rapid mobilisation for emergency and urgent works * Support efficient workload allocation across contractors * Deliver value for money through a competitive procurement process The Procurement Hub is seeking stakeholder endorsement of this approach prior to execution. Scope of Goods, Services, and Works The selected contractor(s) will provide a fully managed general maintenance service, including labour, supervision, materials, tools, and equipment required to undertake both reactive maintenance and planned preventative maintenance (PPM). The scope includes, but is not limited to: 1. Building Fabric and Structural Maintenance 2. Roofing and Waterproofing 3. Painting and Finishes 4. Carpentry and Joinery 5. Metalwork and Welding 6. Flooring and Tiling 7. External and Grounds-Related Works All services must be delivered in accordance with relevant health and safety standards, local regulations, and industry best practices. Service Delivery Requirements The contractor(s) must provide a 24/7 service with clearly defined response times: Additional requirements include: * Continuous availability for emergency call-outs * Regular communication and reporting to the Contract Manager * Quarterly reporting on service delivery performance * Liability for any damage caused through contractor negligence Extent and Volume of Requirement * The requirement is demand-led, with no fixed quantities * Works will include a mix of reactive repairs, planned maintenance, and minor installation works * Contractors must be able to manage multiple concurrent work orders across different sites Contract Duration * Initial contract period: 36 months * Optional extension: 12 months, subject to satisfactory performance of the preferred service providers

Lot Information

Lot 1

Renewal: Subject to satisfactory performance of the service providers

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-h6vhtk-06ae75
Publication Source: Find A Tender Service
Latest Notice: https://www.find-tender.service.gov.uk/Notice/053221-2026
Current Stage: Tender
All Stages: Tender

Procurement Classification

Notice Type: UK4 - Tender Notice
Procurement Type: Framework
Procurement Category: Services
Procurement Method: Open
Procurement Method Details: Below threshold - open competition
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions: 50 - Repair and maintenance services
CPV Codes: 50000000 - Repair and maintenance services

Notice Value(s)

Tender Value: £138,488 £100K-£500K
Lots Value: £138,488 £100K-£500K
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 5 Jun 20262 weeks ago
Submission Deadline: 24 Jun 2026Expired
Future Notice Date: Not specified
Award Date: Not specified
Contract Period: 31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence: Not specified

Notice Status

Tender Status: Active
Lots Status: Active
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: LONDON
Postcode: SW1A 2AH
Post Town: South West London
Country: England
Major Region (ITL 1): TLI London
Basic Region (ITL 2): TLI3 Inner London - West
Small Region (ITL 3): TLI35 Westminster and City of London
Delivery Location: Not specified
Local Authority: Westminster
Electoral Ward: St James's
Westminster Constituency: Cities of London and Westminster

Further Information

Notice Documents

https://www.find-tender.service.gov.uk/Notice/053221-2026
5th June 2026 - Tender notice on Find a Tender

Notice URLs

Open Contracting Data Standard (OCDS)

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JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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