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Acquisitions, Disposals and Professional Property Services

Scottish Police Authority

This public procurement record has 2 releases in its history.

Award

10 Sep 2026 at 11:02

Award Notice
Tender

08 Jun 2026 at 10:58

Tender Notice
Summary of the contracting process

The Scottish Police Authority procured professional property services covering acquisitions, disposals and related property matters. The appointed contractor is expected to coordinate and manage end-to-end delivery, provide professional advice, handle complex property transactions, support asset management, reduce risk and help the Authority make informed decisions about its property portfolio. The scope can include property acquisition and disposal, valuations, agency services, surveys, consultancy support, property management and other associated services. This is a real estate services requirement, including commercial property management. Delivery is centred on the Scottish Police Authority’s operational estate in Glasgow and across Scotland. It suits property consultancies, chartered surveyors, town-planning practices and other firms able to provide controlled, compliant advice on public-sector property assets.

The procurement has been completed and awarded through an open procedure. J & E Shepherd was selected for the property services requirement, and the active contract was signed on 9 September 2026. The contract value is £999,999.99. The expected contract start is 1 September 2026, with an initial three-year term and two possible 12-month extensions at the Authority’s discretion. The tender closed at noon on 8 July 2026, when bids were opened electronically; six bids were received, including two from SMEs. Evaluation weighted technical quality at 70% and price at 30%. The contract allows additional property services during the term and requires English-language submissions, named responsible staff, electronic ordering and performance monitoring. A retender is expected before expiry, subject to operational requirements.

This award demonstrates established demand from the Scottish Police Authority for a broad, managed property capability rather than a single transaction. A credible future competitor would need RICS or RTPI membership, demonstrable control of acquisitions, disposals, valuations, surveys, agency work and professional property advice, with the capacity to manage complex matters and maintain accountability throughout delivery. Evidence of two similar contracts completed within the previous three years would be important. Suppliers should be able to provide suitably qualified personnel, retain overall responsibility where subcontractors are used, and show effective quality management through ISO 9001 certification or a documented, senior-approved quality policy. The requirement also favours firms able to maintain robust governance, data protection, equality compliance, serious-crime declarations and NPPV Level 2 vetting for responsible personnel.

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Notice Information

Notice Title

Acquisitions, Disposals and Professional Property Services

Notice Description

The Scottish Police Authority has a requirement for the provision of Acquisitions, Disposals and Professional Property Services to support its operational and strategic objectives. The Authority wishes to appoint a suitably qualified and experienced Contractor to co-ordinate, manage and deliver these services in an efficient, timely and compliant manner. The appointed Contractor will be responsible for managing the end-to-end service delivery, providing professional advice, handling complex property matters, and ensuring value for money. These services will support effective asset management, minimise risk, and enable the Authority to make informed decisions in relation to the acquisition and disposal of property assets.

Lot Information

Lot 1

The Scottish Police Authority has a requirement for the provision of Acquisitions, Disposals and Professional Property Services to support its operational and strategic objectives. The Authority wishes to appoint a suitably qualified and experienced Contractor to co-ordinate, manage and deliver these services in an efficient, timely and compliant manner. The appointed Contractor will be responsible for managing the end-to-end service delivery, providing professional advice, handling complex property matters, and ensuring value for money. These services will support effective asset management, minimise risk, and enable the Authority to make informed decisions in relation to the acquisition and disposal of property assets. Membership of RICS (Royal Institution of Chartered Surveyors) or RTPI (Royal Town Planning Institute) is required. The contract is expected to commence on 1st September 2026 for an initial period of three years, with the option to extend for up to two additional 12-month periods, subject to the Authority's discretion.

Options: The Authority reserves the right to procure additional acquisitions, disposals and property-related services from the appointed contractor during the term of the contract. Such requirements may include, but are not limited to, additional property acquisition, disposals, valuations, agency services, surveys, consultancy support and other associated professional property services. Any additional purchases will be subject to the terms and conditions of the contract and the overall estimated value stated within this notice.

Renewal: The Authority may, in its sole discretion, elect to extend the Contract Period by a further two (2) periods, each period being of up to twelve (12) months, if required, after the initial 3-year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06af78
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085742-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70000000 - Real estate services

70120000 - Buying and selling of real estate

70123200 - Sale of non-residential estate

70220000 - Non-residential property renting or leasing services

70330000 - Property management services of real estate on a fee or contract basis

70332000 - Non-residential property services

70332200 - Commercial property management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£999,999 £500K-£1M

Notice Dates

Publication Date
10 Sep 20263 weeks ago
Submission Deadline
8 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
The contract duration is three years with the option to extend for up to two additional periods of 12 months each. A retender is expected to be issued in advance of expiry, approximately six months prior to the end of the contract term, subject to operational requirements.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Supplier Information

Number of Suppliers
1
Supplier Name

J & E Shepherd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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