Planning

Pre-Market Engagement - Outsourced Clinical Coding Services

THE ROTHERHAM NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

09 Jun 2026 at 12:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Rotherham NHS Foundation Trust is in the planning stage of a procurement process titled "Pre-Market Engagement - Outsourced Clinical Coding Services". This initiative, classified under technical analysis or consultancy services, is aimed at understanding market capabilities for outsourced clinical coding services. The Trust, acting as the buyer, is based in Rotherham, United Kingdom, and seeks preliminary engagement with the market to shape its future procurement strategy. Key details include the engagement deadline on 24th June 2026, with a procurement timeline expected to start from 1st September 2026. The initial contract period spans until 31st August 2027, with potential renewals extending to 31st August 2028. The overall contract value is estimated at £120,000. The process is above the procurement threshold, suitable for SMEs, and focuses on services delivered by qualified clinical coding professionals.

This procurement presents significant business growth opportunities especially for firms specialising in healthcare sector services, clinical coding, and those offering innovative technology-enabled coding solutions. Businesses with expertise in clinical audit services, quality assurance, and strong information governance frameworks would be apt candidates to engage with this opportunity. This tender is particularly advantageous for enterprises that have previous experience working with NHS organisations or other healthcare settings and can provide scalable solutions to meet the Trust's needs during peak demand periods. Engaging in this preliminary market engagement can help interested firms align their solutions with the Trust's requirements, potentially positioning them favourable for any future contract awards.

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Notice Information

Notice Title

Pre-Market Engagement - Outsourced Clinical Coding Services

Notice Description

Pre Market Engagement for market capacity to provide Outsourced Clinical Coding Services to The Rotherham NHS Foundation Trust

Planning Information

Introduction The Rotherham NHS Foundation Trust is undertaking preliminary market engagement to inform its future procurement strategy for the provision of outsourced clinical coding services. The purpose of this engagement is to improve the Authority's understanding of current market capability, service delivery models, capacity, mobilisation requirements and commercial approaches prior to any future procurement activity. This engagement is not a procurement process and will not be used to evaluate suppliers or determine any future contract award. Background The Rotherham NHS Foundation Trust is considering options for the provision of outsourced clinical coding services to support the accurate and timely coding of admitted patient care activity and other relevant healthcare activity in accordance with national standards and guidance. The work will be for low complexity short stay (<24 hours) Non-Elective activity, circa 1400 to 1800 FCE’s per month. We are currently engaged with another Outsourcing Supplier for a routine Clinical Coding support package. The Rotherham NHS Foundation Trust is seeking information from suppliers with experience of delivering clinical coding services within NHS organisations and other healthcare settings. Scope of Interest The Rotherham NHS Foundation Trust is interested in understanding supplier capability relating to: • Outsourced clinical coding services. • Backlog reduction services. • Business-as-usual coding support. • Capacity support during periods of increased demand. • Clinical coding audit services. • Clinical coding quality assurance services. • Mobilisation and transition arrangements. • Information governance and data security arrangements. The estimated contract value is currently being determined through preliminary market engagement Service Model The Rotherham NHS Foundation Trust's current requirement is focused on services delivered by appropriately qualified and experienced clinical coding professionals. Suppliers are invited to describe their service model, including: • Number and grade of coding staff available. • Clinical coding qualifications held by staff. • NHS coding experience. • Quality assurance processes. • Clinical engagement arrangements. • Escalation and governance processes. Where suppliers utilise technology-enabled solutions to support service delivery, they should clearly explain: • The role of the technology. • The level of human clinical coder involvement. • Governance arrangements. • Quality controls. Next Steps Responses will be used solely to inform the Authority's understanding of the market and any future procurement approach. Participation in this engagement does not confer any advantage or disadvantage in relation to any future procurement opportunity. The Authority reserves the right not to proceed with any procurement following this engagement. The anticipated procurement timetable is indicative only and subject to change following engagement with the market.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b0d4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054267-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71621000 - Technical analysis or consultancy services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20263 days ago
Submission Deadline
Not specified
Future Notice Date
24 Jun 20262 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE ROTHERHAM NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ROTHERHAM
Postcode
S60 2UD
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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