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Venue Cymru Futures Project - Project Director and Project Manager (RIBA Stage 3 - 6)

Conwy County Borough Council

This public procurement record has 2 releases in its history.

TenderCancellation

18 Sep 2026 at 12:26

UK12 - Procurement Termination Notice
Tender

11 Jun 2026 at 17:13

UK4 - Tender Notice
Summary of the contracting process

Conwy County Borough Council sought a consultant team for the Venue Cymru Futures Project in Llandudno. The requirement covered a Project Director, Project Manager and NEC4 Supervisor with specialist knowledge of cultural buildings and major capital projects. The appointed consultant was expected to lead and deliver RIBA Stages 3 to 6, following earlier completion of RIBA Stages 1 and 2. The project comprises two workstreams: auditorium and ventilation works, and a Culture Hub. The workstreams have different programmes and are expected to be delivered independently, while sharing a coordinated project team to manage interfaces between design and construction. The services fall within architectural, construction, engineering and inspection services. Conwy County Borough Council is the buying organisation.

The procurement reached tender: the council invited offers through an open procedure. It was subsequently cancelled and no contract was awarded, because the tender documents needed amendment to reflect the council’s requirements accurately; the council intended to re-tender. The tender deadline was 7 July 2026 at 4:00pm, with enquiries due by 2 July 2026 at noon. The contract period was 10 August 2026 to 21 December 2029. The estimated value was £496,280 excluding VAT, or £595,536 including VAT. The single lot was evaluated on quality at 50%, price at 35% and social value at 15%. Electronic submission was allowed, with tenders accepted in Welsh.

This opportunity suited SMEs able to provide senior project leadership and project management for complex cultural-building capital works. Relevant suppliers would need specialist experience across RIBA Stages 3 to 6, including design development, construction delivery and completion, together with the ability to supervise works under NEC4 arrangements. The requirement also favoured firms able to coordinate a shared team across separate workstreams, manage interfaces between auditorium, ventilation and Culture Hub projects, and work to differing client programmes and funding deadlines. Experience of major public, cultural or performance-venue projects would be directly relevant. Suppliers needed sufficient technical and organisational capacity to lead multidisciplinary delivery, maintain coordination through design and construction, and support the planned delivery of auditorium and ventilation works ahead of the Culture Hub.

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Notice Information

Notice Title

Venue Cymru Futures Project - Project Director and Project Manager (RIBA Stage 3 - 6)

Notice Description

Conwy County Borough Council (CCBC) is seeking to procure a Project Director, Project Manager and NEC4 Supervisor with specialist knowledge and expertise in cultural buildings for a major capital project at Venue Cymru in Llandudno. The Consultant appointed through this procurement will subsequently lead and deliver RIBA Stages 3 to 6. Prior to this Appointment, CCBC appointed Plann Limited to undertake RIBA Stages 1 & 2, culminating in submission of the RIBA Stage 2 Report. The procurement of the Lead Consultant/Multidisciplinary Design Team and the Cost Consultant has been completed, with AOC Architecture appointed and currently progressing through RIBA Stage 2. The project is split into workstreams. Programmes for the two workstreams differ based on the Client's scheduling requirements and funding deadlines. It is anticipated that construction works for the two workstreams will be delivered independently however the shared project team will sit across both projects to support a coordinated and cohesive approach with awareness of any crossovers in design and construction. Whilst the same project team will take forward both workstreams, the design process for the auditorium and ventilation will progress ahead of the Culture Hub, to support the delivery of these works in 2027.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b380
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088646-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£496,280 £100K-£500K
Lots Value
£496,280 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
7 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Aug 2026 - 21 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Conwy County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLWYN BAY
Postcode
LL29 0GG
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL13 Conwy and Denbighshire
Local Authority
Conwy
Electoral Ward
Rhiw
Westminster Constituency
Clwyd North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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