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Hire of Waste Compactors

Cardiff and Vale University Health Board

This public procurement record has 2 releases in its history.

Tender

17 Jul 2026 at 12:11

UK4 - Tender Notice
Planning

17 Jun 2026 at 15:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff and Vale University Health Board is procuring a fully inclusive lease of waste compaction equipment for its waste management facilities at University Hospital of Wales and University Hospital Llandough in Cardiff. The requirement covers static and portable compactor units used for waste handling across the estate. The service includes supplying the leased equipment and providing servicing, planned maintenance, statutory inspections, repairs, emergency call-outs and staff training. This is a services contract for organisations that can provide and support waste compactors as a complete managed leasing solution. NHS Wales Shared Services Partnership – Procurement Services is managing the procurement for the Health Board.

The process has reached tender: the Health Board invited offers through an open procedure. It is one lot, with a contract period from 1 November 2026 to 31 October 2029 and an option for annual extensions at the Health Board’s sole discretion, up to 31 October 2031. The estimated value is £250,000 excluding VAT (£300,000 including VAT). Enquiries must be submitted by 4pm on 4 August 2026, and tenders by noon on 11 August 2026. The intended award decision date is 1 October 2026. Electronic submission is allowed through the stated e-tendering portal, and bids may be submitted in English or Welsh. Evaluation is weighted 60% commercial and 40% technical quality.

This opportunity suits suppliers with experience in waste compaction equipment, equipment leasing and responsive field-service support. Competitors need to supply suitable static and portable compactors and maintain them throughout the lease, including planned servicing, statutory inspections, repairs and emergency call-outs. They should also be able to provide staff training and manage the operational requirements of equipment installed across hospital sites. The fully inclusive model favours businesses able to combine equipment provision with reliable maintenance, compliance support and rapid fault response rather than selling equipment alone. The procurement states that the lot is suitable for small and medium-sized enterprises, making it relevant to specialist regional suppliers as well as larger equipment and facilities-service businesses.

How relevant is this notice?

Notice Information

Notice Title

Hire of Waste Compactors

Notice Description

Cardiff and Vale University Health Board operates a range of waste management facilities across its estate, including the University Hospital of Wales (UHW) and University Hospital Llandough (UHL). Both sites utilise a combination of static and portable compaction equipment to support their waste handling operations. The Health Board is seeking to procure a fully inclusive lease agreement for compaction equipment. The contract must include all aspects of servicing, maintenance, statutory inspections, repairs, emergency call outs, and staff training for all leased compactor units detailed in the specification

Lot Information

Lot 1

Renewal: Extensions to be taken in annual tranches at the sole discretion of the Health Board.

Planning Information

Please reach out to harry.davies6@wales.nhs.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06b737
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067745-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90510000 - Refuse disposal and treatment

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jul 20261 months ago
Submission Deadline
11 Aug 2026Expired
Future Notice Date
29 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
2031-07-17

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff and Vale University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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